open-goverance/Minutes/2024-2025/Committee/2024-11-19.md

Attendance

Present

• Brendan
• Nanda
• Eliza
• Sean
• Archie
• Hans
• Irene
• Amy

Minutes

Committee

{Committee based stuff here, each role can talk about their field}

President

Treasurer

HSO

PRO

• Amy getting on Xmas logo.
  • Hopefully weekend or next week.
• Xmas cards delayed.
  • Hopefully done next week.
  • Add in brown thomas?

Secretary

• Finally doing his job.
• Constitution Changes is in forgejo.
  • put in any wanted changes as a comment.

Tech Officer

• Games servers
  • Migrate from pterodactyl to pelican.
  • Not pressing. After exams.
  • Person in charge of pterodactyl ditched the thing.
  • People wanna add stuff, but can't.
  • switching to make it possible to do changes.
  • Brendan follow up on migration guide.

Misc

{Stuff that dosent fit into ay specific role}

Standing Item - PVA

• do it!!!!!

Standing Item - Training

GDPR

• Online.
  • Possibly recorded.
  • Guy was dying
• Hans took notes.
  • Pop them onto forgejo.

Collabs

• Games + games Dev - Birthday
  • Gonna discuss probably on winter break.
• Dance - Valentine's event
  • Speed dating.
• ISE
  • Talk to them.

Events

{We talk about last weeks event, next weeks and teh following weeks one}

Last week - 10

PyCon Primer

What went well

• Fairly well.
• People eventually engaged.
• They enjoyed it?

What didnt (and how to improve)

• Not many people.
  • Better posters.
• Too easy.
  • Adjust the difficulty to the people that attend.
• Christmas Day
  • Low attendance expected.
• Presenter 10 mins late.

PyCon

See event file

This Week - 11

Nothing Planned

• Quiet break session?
  • Session for quiet work on projects, study etc...
  • Can get help off others and committee.
  • Snacks optional but appreciated.
  • "Feel free to bring in snacks"

Next Week - 12

Advent of Code Primer

• Brendan leading it
  • Going well
• https://adventofcode.com/2015
• https://cdn.discordapp.com/attachments/1306635248922267699/1308521633388171264/inline-cover.png

Room

Wolves

• Nanda put up the event on wolves tomorrow!!! (or we replace you)

Announcements

• Brendan and hans do it later

Poster?

• Yes? But Hans busy
  • We have backup plan.
  • Eliza might do it.

Following Week - 13

Study week

• Study Session
  • Same as week 11

Skynet

• New SSD arriving, for one at least
  • Building next monday.
• Cache server
  • We'll need to build'n'test.
  • Solve downloading issue at events.

Trips

Compsoc's Inter varsity Capture the Flag 2025

Email about it Also https://discord.com/channels/694597850008387684/694597850008387687/1308457316391325726

• February 1st - Saturday
• Team of 4 cost €50
• Make a poll and interest check
  • Nextcloud
• Cover half the cost of travel and entry

Irish Collegiate Programming Competition

Talk about it https://discord.com/channels/689189992417067052/1306635248922267699/1308509134064451604

• March 1st - Saturday
• Team of 3 costs €60
• Free food and T-shirt provided
• Little preparation from before
• Make a poll and interest check
  • Nextcloud
• Cover half the cost of travel and entry
• Possible sponsorship from CSIS/ECE

Sponsorship

Netapp

• Follow up with Netapp hoodies - value
  • Some people received email to get hoodie
  • Rest going for 2nd batch
  • Follow up to get total count and value
  • Multiply and get value of Sponsorship to record
• Scholars food invoice
  • Received today
  • Get Eoghan to follow through on that

AOB

• NO touchy feely
• Better organisation for next PyCon
• Make sure to get permission for photo's
• Get official permission for whole event
• Get photo's off camera and charge it
• Make sure to bring CompSoc flag