151 lines
6.8 KiB
Markdown
151 lines
6.8 KiB
Markdown
## Points for Budget
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This file is to organise the written part of the [points][0] for the budget.
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See [last years submission][1] for more details.
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Any extra PDF's can be found [here][6]
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[0]: https://cp.ulwolves.ie/budget/points/2023
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[1]: https://cp.ulwolves.ie/budget/points/2022
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[6]: https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/jobs/artifacts/main/browse/pdf_Budget?job=pdf
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### 7. Committee Development
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#### Instructions
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> * 5 Points - Based on Computer Society having a minimum of 5 core committee members: Chairperson, Secretary, Treasurer, PRO, and Health & Safety Officer (this will be checked online so be sure that your Committee details are up-to-date)
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> Societies are deemed to be low risk and therefore they can double up their H&S officer responsibilities with another core committe members, i.e. they must have a minimum of 4 core committee members
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> * 2 Points - For uploading good quality handover documents to the HANDOVER DOCUMENTS page (each core committee person must submit their own handover document, 1 per position)
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> * 2 Points - For uploding all committee meeting minutes for the past academic year to the COMMITTEE MINUTES page
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> * 3 Points - For evidence of managing your Financial affairs (for Bank Statements use the BANK BALANCES page)
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> * 1 Point - For providing information to the C&S Office if required or asked to do so throughout the Academic Year
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#### Notes
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* For most committee this relates to handovers.
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* Handovers PDFs can be found [browse][3] [download][4]
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* Minutes PDFs can be found [browse][5] [download][4]
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* See [Last years section][1] for guidelines
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[3]: https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/jobs/artifacts/main/browse/pdf_Handovers?job=pdf
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[4]: https://gitlab.skynet.ie/api/v4/projects/57/jobs/artifacts/main/download?job=pdf
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[5]: https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/jobs/artifacts/main/browse/pdf_Minutes?job=pdf
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#### Details
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See [the separate file](07._Committee_Development.md) for the full details.
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### 8. Performance
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#### Instructions
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> * 2 Points - If Computer Society have no creditors outstanding (any outstanding debts have been cleared prior to budget submission)
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> * 3 Points - If Computer Society has had no grievances throughout the year (if you have had a grievance and have dealt with it in a a good and fair manner the office will deliberate on points to be awarded)
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> * 4 Points - Overall and General Track Record of Computer Society
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> * 3 Points - Attendance at Council over a 3 year period as a percentage of total meetings (assessed based on sign-in records)
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#### Notes
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* This is mostly for Treasurer to ensure no outstanding debts.
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* Aside from this it relates to our actions over the past year/3 years
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* See [Last years section][1] for guidelines
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#### Details
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See [the separate file](08._Performance.md) for the full details.
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### 9. Publicity
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#### Instructions
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> * 5 Points - Collective Platform: Regular updates on ulwolves.ie (NEWS / EVENTS / ACTIVITIES / FIXTURES - these must have been entered at the time and can't be backdated)
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> * 4 Points - Computer Society Individual Publicity (Computer Society's own social media, text groups, email groups, posters)
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> * 2 Points - Internal UL Media
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> * 2 Points - External to UL Media
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>
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> Evidence of all must be attached
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#### Notes
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* This is for PRO's.
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* Its an important reason to add the event on time to Wolves on a weekly basis.
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* Have links to posters (can link to this repo by using ``https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/tree/main/Events/2023-2024`` as a base),
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* Photos of emails/discord.
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* See [Last years section][1] for guidelines
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#### Details
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See [the separate file](09._Publicity.md) for the full details.
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### 10. Guest Speakers
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#### Instructions
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> Any speaker such as local councillors, local activists that do not satisfy the criteria of a profile speaker
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>
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> This speaker must be respected either inside or outside their field of expertise
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>
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> Computer Society must provide a biography of the speaker detailing their achievements to date and explaining why they are a profile speaker
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> * Politicians/Journalists with a national and/or international profile
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> * TV/Showbiz personality
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> * Accredited Academic - within UL and/or are considered one of the most eminent experts within their field
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> * High Profile Industry/field of speciality
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#### Notes
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* See [Last years section][1] for guidelines
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#### Details
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See [the separate file](10._Guest_Speakers.md) for teh full details.
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### 11. Profile Speakers
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#### Instructions
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> This speaker must be respected either inside or outside their field of expertise
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>
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> Computer Society must provide a biography of the speaker detailing their achievements to date and explaining why they are a profile speaker
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>
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> * Politicians/Journalists with a national and/or international profile
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> * TV/Showbiz personality
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> * Accredited Academic - within UL and/or are considered one of the most eminent experts within their field
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> * High Profile Industry/field of speciality
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>
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> Any other speaker such as local councillors, local activists that do not satisfy the above would be regarded as ordinary speakers
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#### Notes
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* We can use SISTEM/PyCon for this
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* See [Last years section][1] for guidelines
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#### Details
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See [the separate file](11._Profile_Speakers.md) for teh full details.
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### 12. Events
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#### Instructions
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> Computer Society events are those that involve a level of organisation above a normal weekly meeting/training/class session
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>
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> An event involves at least two of more of the following logistics: organising a venue, speaker, accommodation, reception, transport, special advertising, special pre-training, entry fee, etc
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#### Notes
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* See [Last years section][1] for guidelines
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#### Details
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See [the separate file](12._Events.md) for the full details.
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### 13. Showcases
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#### Instructions
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> A Showcase Event is assessed to be "SHOWCASE" if it will bring with it an increased workload and planning beyond the normal levels of the Society
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>
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> If the event has been held before, the effort involved shall be on par or greater than the previous attempt
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>
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> * Pre-Planning – possible Computer Society sub committee
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> * Higher associated costs
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> * Successful Sponsorship
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> * Attempt to involve the broader campus community beyond their own membership and/or external involvement via wider community or other third level institutes
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> * Visible Profile on campus including a media profile
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> * Prestigious speakers-politicians and personalities
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> * Campus Based event
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#### Notes
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* We can use the joint Computer/GamesDev/Games event for this ([event details][2])
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* See [Last years section][1] for guidelines
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[2]: https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/blob/main/Events/2023-2024/Semester-2_Week-12.md?ref_type=heads
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#### Details
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See [the separate file](13._Showcases.md) for the full details.
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