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open-goverance/Committee/2023-2024/Budget/Points.md

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Points for Budget

This file is to organise the written part of the points for the budget.
See last years submission for more details.

Any extra PDF's can be found here

7. Committee Development

Instructions

  • 5 Points - Based on Computer Society having a minimum of 5 core committee members: Chairperson, Secretary, Treasurer, PRO, and Health & Safety Officer (this will be checked online so be sure that your Committee details are up-to-date) Societies are deemed to be low risk and therefore they can double up their H&S officer responsibilities with another core committe members, i.e. they must have a minimum of 4 core committee members
  • 2 Points - For uploading good quality handover documents to the HANDOVER DOCUMENTS page (each core committee person must submit their own handover document, 1 per position)
  • 2 Points - For uploding all committee meeting minutes for the past academic year to the COMMITTEE MINUTES page
  • 3 Points - For evidence of managing your Financial affairs (for Bank Statements use the BANK BALANCES page)
  • 1 Point - For providing information to the C&S Office if required or asked to do so throughout the Academic Year

Notes

Details

See the separate file for the full details.

8. Performance

Instructions

  • 2 Points - If Computer Society have no creditors outstanding (any outstanding debts have been cleared prior to budget submission)
  • 3 Points - If Computer Society has had no grievances throughout the year (if you have had a grievance and have dealt with it in a a good and fair manner the office will deliberate on points to be awarded)
  • 4 Points - Overall and General Track Record of Computer Society
  • 3 Points - Attendance at Council over a 3 year period as a percentage of total meetings (assessed based on sign-in records)

Notes

  • This is mostly for Treasurer to ensure no outstanding debts.
  • Aside from this it relates to our actions over the past year/3 years
  • See Last years section for guidelines

Details

See the separate file for the full details.

9. Publicity

Instructions

  • 5 Points - Collective Platform: Regular updates on ulwolves.ie (NEWS / EVENTS / ACTIVITIES / FIXTURES - these must have been entered at the time and can't be backdated)
  • 4 Points - Computer Society Individual Publicity (Computer Society's own social media, text groups, email groups, posters)
  • 2 Points - Internal UL Media
  • 2 Points - External to UL Media

Evidence of all must be attached

Notes

  • This is for PRO's.
  • Its an important reason to add the event on time to Wolves on a weekly basis.
  • Have links to posters (can link to this repo by using https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/tree/main/Events/2023-2024 as a base),
  • Photos of emails/discord.
  • See Last years section for guidelines

Details

See the separate file for the full details.

10. Guest Speakers

Instructions

Any speaker such as local councillors, local activists that do not satisfy the criteria of a profile speaker

This speaker must be respected either inside or outside their field of expertise

Computer Society must provide a biography of the speaker detailing their achievements to date and explaining why they are a profile speaker

  • Politicians/Journalists with a national and/or international profile
  • TV/Showbiz personality
  • Accredited Academic - within UL and/or are considered one of the most eminent experts within their field
  • High Profile Industry/field of speciality

Notes

Details

See the separate file for teh full details.

11. Profile Speakers

Instructions

This speaker must be respected either inside or outside their field of expertise

Computer Society must provide a biography of the speaker detailing their achievements to date and explaining why they are a profile speaker

  • Politicians/Journalists with a national and/or international profile
  • TV/Showbiz personality
  • Accredited Academic - within UL and/or are considered one of the most eminent experts within their field
  • High Profile Industry/field of speciality

Any other speaker such as local councillors, local activists that do not satisfy the above would be regarded as ordinary speakers

Notes

Details

See the separate file for teh full details.

12. Events

Instructions

Computer Society events are those that involve a level of organisation above a normal weekly meeting/training/class session

An event involves at least two of more of the following logistics: organising a venue, speaker, accommodation, reception, transport, special advertising, special pre-training, entry fee, etc

Notes

Details

See the separate file for the full details.

13. Showcases

Instructions

A Showcase Event is assessed to be "SHOWCASE" if it will bring with it an increased workload and planning beyond the normal levels of the Society

If the event has been held before, the effort involved shall be on par or greater than the previous attempt

  • Pre-Planning – possible Computer Society sub committee
  • Higher associated costs
  • Successful Sponsorship
  • Attempt to involve the broader campus community beyond their own membership and/or external involvement via wider community or other third level institutes
  • Visible Profile on campus including a media profile
  • Prestigious speakers-politicians and personalities
  • Campus Based event

Notes

Details

See the separate file for the full details.