forked from Computer_Society/open-goverance
Week 5 council meeting minutes added
Signed-off-by: Eoghan Conlon <eoghanconlon73@skynet.ie>
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Minutes/2024-2025/Council/2024-10-08_Semester-1_Week-05.md
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Minutes/2024-2025/Council/2024-10-08_Semester-1_Week-05.md
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# Council
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## Agenda
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(copied in from email, then later expanded out into headings)
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1. Minutes & Apologies
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2. Matters arising
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3. Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
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4. C&S Committee Support/Workshops/Training
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5. PVA Hours
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6. Personalised C&S Gear
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7. What's on your mind?
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8. AOB
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## Minutes
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### Housekeeping
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### Minutes and Apologies
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### Start-ups and wind-downs – standing item
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#### Startups
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N/A
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#### Wind down
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N/A
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### Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
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Us as C&S need more money, looking for suggestions from us.
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Trying to get us to move as one front rather than clubs v socs
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Rugby - Not enough for two teams to travel on the day.
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PBP - Maybe an open letter
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Computer - Last time funding increased, we got it by going through the senior leaders.
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Aisling - Discussions tab may be good. Management don't know what we do.
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Watersports? - They have the committee and numbers to run events every weekend but not enough funding
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Rowing - They are one of the best clubs in the country but have to borrow boats.
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History - N/A
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Environment - C&S is growing in number but the pot is growing but the funding is the remaing the same size.
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Computer - Maybe get bodies moving. Try to spin it as good PR for the Uni?
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Dance - Clubs not represnting the uni properly. They see other unis getting the funding to travel but they don't
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PBP - Funding per student remaining the same.
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Aisling - 2 years ago went from 360k to 400k by pairing back non-club and society expense. ~€100 per student roughly. This is a resource in general. Clubs need to go through UL Sport for new developments and new clubs.
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Final thoughts - Point out things that you mightn't have been able to do because you had no funding.
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Noreen - Add if people had to pay to represent the university.
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History - Would it be worth getting someone to look into other Unis about where they get their funding from.
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Scuba - Reach out to companies for sponsorship
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Aisling - Usually up to individual C&S to do so, but UL Wolves are beginning to look into sponsoring major events.
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### C&S Committee Support/Workshops/Training
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GDPR week 7
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Treasurer workshop 3 week 8 - Need to attend this one.
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Budget week 9 - get committee to go to this maybe?
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Week 7 or 8 for greivence, email to follow for this one.
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Goal is to make all of this training virtual at some stage in the future.
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Spaces is limited, remember to book.
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### PVA Hours
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Hours are accepted every 2 weeks.
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Council counts as an hour for the PVA
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### Personalised C&S Gear
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No personalisation, it's just for C&S.
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Originally only worked with Nike, things are now cheaper as they have researched other suppliers.
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No minimum order.
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### Exec. Update
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#### Networking
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Bring feedback to council.
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### What's on your mind?
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Dervla - C&S Capacity. Dervla is willing to support us. There is a lock on new memberships available should it be neccesary, all you need to do is talk to Lisa to lock and unlock.
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Events turnover at midnight, maybe change it to midday to allow an announcement to occur.
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Aisling - UL are using C&S to sell it by saying it's only €5 to join them at any time, but that is a miss-information.
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Dance - Budget is only 1st round, 2nd round is non-budget C&S, 3rd round is guests not in C&S. Doesn't always go to 3rd round.
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Environment - Is the Munster training ground in use all the time, might there be an oppertunit for clubs to use it.
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Noreen - They are completely seperate, Munster had to fight themselves to let the Womens team to use it.
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Drama - BICS & Hustings
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Aisling - Questions for hustings / C&S awards are changed to match BICS
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Environment - BICS drop-increased
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Aisling - No date set in stone as BICS don't have dates set in stone.
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### AOB
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Aisling - Jana's email over Open days. Email info email address if there are questions.
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Dervla - Flower fest is on in the Courtyard tomorrow
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Dance - Announce Dance UL are holding a fundraiser for Jigsaw, happy to accept donations.
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