minutes: council minutes about the new building

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Minutes/2023-2024/Council/2024-04-16.md

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+---
+tags:
+  - New_Building
+---
+
+
+# Council
+## Agenda
+
+1. Location
+2. Video
+3. Key feature Opening Hours
+4. Student job opportunities
+5. Room bookings
+6. Space useage
+
+## Minutes and Apologies
+
+## Location
+Obvious, look for crane......
+
+## Key features 
+Video mostly had it, not much info outside of it
+
+* Coffee shop
+* Merch store
+* Radio podcast and TV
+* Roof garden
+* Phone charging
+* Short term luggage
+  * Useful for folks who dont have a server room to leave stuff in....
+* Reheat zones - Microwaves
+* 6 Meeting rooms
+
+## Opening hours
+
+![[2024-04-16_new-Opening-Times.png]]
+
+|              | Mon-Friday    | Satday        | Sunday        |
+|--------------|---------------|---------------|---------------|
+| Building     | 08:00 - 22:00 | 11:00 - 17:00 | 08:00 - 18:00 |
+| Wolves Store | 09:00 - 17:00 | 11:00 - 17:00 | 11:00 - 17:00 |
+| Coffee Shop  | 08:00 - 18:00 | Closed        | 11:00 - 17:00 |
+
+
+## Student job opportunities
+25 new jobs
+* Operation assistants
+* Operation supervisors
+* Wolves store staff
+* Coffee shop
+
+## Storage
+* Designated space
+* Lockable
+* Limited
+* Mostly for Societies
+* Specific provision for Sky Diving Club
+* May look into smaller lockable spaces for documents
+
+## Room Bookings
+* New system
+* Request like we currently have 
+  * require approval from office
+* Designed to stop block bookings (games and compsoc are examples of such)
+* Bookable one semester in advance
+  * August 1st or so it will become available.
+* Policy's for no shows
+* Uni rooms still available
+  * Will be under new system though to simplify process  
+
+## Space Useage
+* Student first - no charge for building useage
+* Space agreement - signed each year
+  * Formalish agreements between Socs, office as intermediary
+* Mix of spaces, drop in vs reserved
+* Promotion opportunities
+  * Big screen
+  * Electronic signboards around teh building
+
+## Misc
+* Auditorium has good sound proofing
+* Multiball, basically wii on steroids
+  * AR games using projector and sensors?
+  * in the common room
+* Project room on floor 3
+  * Officers for life
+  * Seems like Paul has long term plans/ideas for this.
+* 4k projector in auditorium
+  * Usable for film nights?????
+* 30 million eur, originally 20mm
+* Wolves store and Coffee shop will be externally managed
+  * C&S ran stores before, dont have expertiese, never again
+
+
+## Questions
+### General
+
+* Will be printing space?
+  * Will be printers in the building 
+  * Paul Will look into a print account for C&S
+* Might be able to have C&S merch in the wolves store
+  * Paul will look into it 
+* Plugs for laptops around the building?
+  * Will be plenty
+* Can send on slides?
+* Can we get a site tour to see dimensions and whatnot?
+  * Hard hat tour may be possible
+  * Maybe during teh summer
+
+
+### Specific
+* Drop floor in server room
+  * Email specific questions
+* Air con for server room
+  * Email specific questions
+* When can move in?
+  * Moving in sept/oct
+* Furniture budget
+  * More to follow
+  * Ask in email
+* Keys for locks
+  * Keys wont leave the building
+  * Will be a list?
+  * Wont be linked to student card, Maryeye
+  * Might mean that all committee members can access, instead of the current keyholders
+
+Further questions can be asked next Wednesdays dropin
+Email required with very specific questions:
+* such as ITD
+* Moving may be done by professional movers
+* More above.
+
+