5.9 KiB
PRO
Kaiden Terranova Patrick Foley
Duties
Ok so for this section there will be a number of different ways of doing this as you may have a number of assistants it may just be yourself right now who knows, but I hope you have a number of people with ye
General Overview
Do emails for everything the other people on committee may want posters for everything but that is very difficult and if you've the free time go for it but as a baseline have at least emails sent out to every one each time there is an event on.
Emails
- The emails should just have the information that anyone thinking of joining needs to know and maybe some extra little bits that are easy to add as these will basically be like articles in a newspaper
- The way you should send these to the members of the club is through the wolves site
- Now I will mention this everytime as it is so important but please try to involve other people in checking your work so this means posting it in the discord before publishing it and being able to accept and adapt to the criticism given
Posters
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Posters sometimes these are necessary right now the software that seems to be used is Canva. Sorry but I am bad at making posters as such I have no good advice for helping with making posters.
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So I think the basics are the same as with Emails remember to have the basic information on every Poster and then try to make it unique and styled for the event.
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Now I will mention this everytime as it is so important but please try to involve other people in checking your work so this means posting it in the discord before publishing it and being able to accept and adapt to the criticism given
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Time
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Place
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Event
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Whats' Happening
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Who is Speaking
Now this is almost definitely not a full list, and it doesn't even get into the actual mechanics of making a Poster as such please modify it however you need.
Social Media
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Check the social media currently Computer Society has discord, Instagram, these have been left dormant for about a year
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This is something that we have been bad at recently so when you have free time you can look into getting the details for the social medias and starting to use them again.
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Now I will mention this everytime as it is so important but please try to involve other people in checking your work so this means posting it in the discord before publishing it and being able to accept and adapt to the criticism given
Photography
- Take pictures at the different events
- You can use these in your posters so if you need a simple poster find some of the old photos and use this as background
- Computer Society has its own Camera so remember to use this as it means less hassle with stuff like gdpr and such
- Just take a million pictures and try to remember to prepare before going to your first event
Committee Meetings
- At every committee meeting people are going to forget that you need all the information for every event so remember to remind the secretary to write it down in the minutes and make people give some sort of estimate so that you can prepare templates or Prototypes
Levels of PROing
1 Person
- Emails
- Photography
- The Society has a camera
- Reply to Direct Messages on Social Media
- Discord
2 Person
- Emails
- Photography
- The Society has a camera
- Reply to Direct Messages on Social Media
- Discord
- Posting on Social Media
- Posters
If you have a second person try divide up making posters, so you can continue with doing emails and then do a poster every 3 weeks and then the others weeks could be handled by your assistant
For Posting on Social Media for the Majority of this all that is need is to post the Poster with the details of the event in the Description.
Something like alt text
3 Person
- Emails
- Photography
- The Society has a camera
- Reply to Direct Messages on Social Media
- Discord
- Posting on Social Media
- Posters
- Discord Community Manager
- Provide Digital Training for Future PRO
- Etc.
At three people doing this work I feel it is doable to start trying to expand the responsibility of the position of PRO in my view that doesn't mean Talking to other Clubs and Societies as that is something that should be done by either the President if it is Social or the Sys Admin if it is technical.
As such What I would say is to push towards making the social media easier by integrating the different accounts.
Developing the stuff like Videos and Posters on the different aspects of PRO so that there is some amount of in-house training ready for the next Generation
Guide
Sorry a lot of information has been lost about how to do this as I have been bad at my job and haven't been able to do a lot in terms of keeping this going
This position is nice because you have your finger in so many different pies but the problem is if you have any trouble or something goes wrong in your life.
This should be the first thing you drop as it is constant every week you will have a new email a new poster a new event and right now there aren't really any events that aren't unique so that makes it quite painful, but remember the other people on the committee are people they can help you.
Two people who are good and have helped this year are Nanda and Hans.
Nanda is the one who was good at Posters.
Hans is good at work but very much like a computer so be specific with them, and they will be done perfectly as if there is a way to mess them up Hans will it's why he's a great computer Scientist.
So remember Life comes first people on committee may get mad at you that is sadly how it will go you'll have to get used to it, I am sorry
Summary
This is a very demanding Job, and it requires a lot of time and effort, but it is doable once you remember to talk to your fellow committee members and ask for help when required. Though if it ever becomes too much remember it is ok to drop it and focus on studies or life or just yourself.