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# Images
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# Video

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Committee/2024-2025/Awards/Best_Society.md
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# Best Society
Page: https://cp.ulwolves.ie/committee/awards/2025/s_best
## Organisation & Events
### Please detail the society's aims and objectives.
The overall aim and goal of the Computer Society is to promote the use and enjoyment of computers within the University, by all students including those for whom it is not an academic requirement.
To this end we employ the use of the computing skills, knowledge and resources of the society, computer based information services, combining both the practical and the entertaining, to bring computers to the masses.
In recent years we have also been strongly promoting social skills and networking of our members.
### How has the society's work fulfilled these aims and objectives? (max 400 words)
#### 6 points
#### Skynet
At the heart of Computer Society lies our (33 years old) Skynet computer cluster.
* Host services for Computer Society and other Clubs/Socs
* Member websites
* Clubs/Society websites
* We used to host UL Wolves on it
* Train our members in using enterprise grade hardware and software
* Be a point of contact with ITD
* Touchstone for our alumni members to interact with our younger members
#### Talks and Presentations
We try to do as many social events as we can, tech is a field where creativity and soft skills are as important as the technical skills.
To facilitate this we invite in speakers from industry to talk about their experiences.
Notable speakers in the last year:
* NetApp
* Intel
* IEEE
* Patch
We also encourage members returning from co-op/internships to talk about "The Good, the Bad and the Ugly" of their experiences.
This has lead to these members improving their public speaking abilities as well as inspiring our younger members.
#### What UL doesn't teach
The courses that UL (in particular CSIS) teach are really fantastic.
However as an institution it can be slow to react to the ever changing landscape.
As a student run Society (full of passionate people) we are agile enough that we are able to create targeted events to cover the cutting edge of technology.
By providing these Peer Learning supports we aim to help people to become more invested and involved in their academic degrees.
#### Conferences and Competitions
To help encourage professional development we now go to at least two conferences a year as a society.
There are a multitude of programming based competitions now held in Ireland annually.
We are now supporting and encouraging our members to go and compete at these.
#### Inter C&S and Committees
Networking is important, we have formed strong links with Games Development Society, Games Society and Anime&Manga.
Additionally we provide games servers to any Club/Society who ask for them, to help facilitate bonding in that Club/Soc.
We are heavily involved in the Virtual Committee Networking, we believe that networking and communication is the way forward to improve all of Clubs/Societies.
We have worked with UL Wolves in order to help manage the discord server, providing each Club/Soc with its own space.
#### Closing Remarks
Computer Society is like glue, we help our members form strong bonds as well as strengthen relationships between Clubs/Socs.
### Please give details of the society's committee structure and how committee members functioned as a team. (max 400 words)
#### 6 points
Our committee structure has been stable for many years and takes the form of:
#### Elected Committee
These are the center of the committee and comprise of:
1. Chairperson
2. Secretary
3. Treasurer
4. Safety Officer
5. Public Relations Officer (PRO)
6. Senior Systems' Administrator
7. Ordinary Committee Members (OCM)
One other quirk is while many on the committee are technically OCM's we have found it is best to name their roles.
Currently this would include "1st Year Rep" and "IT Officer".
This is especially true for intensive roles such as Treasurer or PRO wherein we have "Assistant Treasurer" or "Assistant PRO".
#### Skynet Sub-Committee
Skynet sub-committee is in charge of the Skynet computer cluster.
The skynet cluster hosts many of the services for our members and other Clubs/Socs.
They run, upgrade and train members in use of the cluster.
#### Advisors
Advisors are former committee who have been asked to remain part the committee.
They provide a "Wisdom of the Ancients", knowledge and experience from their time on committee as well as their current industry connections.
#### SISTEM Sub-Committee
This year we are also joined by the SISTEM sub-committee whose goal is to organise and run SISTEM.
SISTEM is Ireland's only student run tech conference: https://sistemconf.com/
It is the spiritual successor to SkyCon which we used to run.
### Please detail the challenges encountered by the society this year. (max 500 words)
#### 8 points
#### GDPR - Virtual Committee Networking
As part of our work on the Virtual Committee Networking we had to gain GDPR approval.
This was the most significant aspect of the 6-month effort as it involved various stakeholders:
* C&S
* GDPR Liaison
* UL Wolves
During the process we had to show what data we were collecting and to clearly show that it was being stored securely.
We were successfully able to gain both C&S and GDPR approval for this venture.
#### Engagement
As a Society whose core membership are digital first, inter-personal interactions always pose a difficulty.
Understandably our (online) Discord server is a lively hub of activity where alumni are side by side with our college faring members.
In person events have always been an area we have had issues keeping attendance numbers up through the year.
For the most part this is because our members often prefer the online interactions.
The solution we have found is to plan out each semester in advance, scheduling a mix of events, from technical to social.
We have also done outreach to the students of CSIS, presenting in classes (with permissions of the lecturers) as well as word of mouth.
For example we were specifically asked to present to the ISE course.
### What systems have been put in place to ensure the continuity of the society and to ensure its ongoing success? (max 400 words)
#### 15 points
#### Training up new committee members
We are a 30+ year old society whose focus is Computers, however we know that you cannot ensure the continuity you cannot entirely rely on technical solutions for a people problem.
Training people up with on the job experience is far more invaluable than any handover document.
On our current committee we currently have two "assistant" roles:
* Assistant Treasurer
* Assistant PRO
These folks will be stepping up to the core roles in the future, helping to secure our society for (hopefully) another 30 years.
#### Advisors
Advisors are former core committee members who have been asked to stay (somewhat) involved in Computer Society.
The goal of this is to be able to draw upon their experiences and council in order to guide the society forward.
Because of Covid the "Training up new committee members" faced difficulties, however we were able to draw upon our alumni in order to carry on.
We did loose a solid chunk of institutional knowledge but with their help we were able to rebuild and forge a new path forward.
#### Open Governance + Wiki
A phrase in industry is "If its not written down it never happened", exemplifies how important good written documentation/notes are.
This is where the "Handover Documents" which all C&S have to do come into play.
These have one major problem though, they are hidden away and folks rarely actually read through them.
Our first way of tackling it is Open Governance, an idea we nabbed from DCU's computer society. (https://forgejo.skynet.ie/Computer_Society/open-goverance)
In it we have important materials such as Minutes, Event details, our Constitution, our Logos and Handover Documents, not to mention the text in this Awards Submission. (https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/main/Committee/2024-2025/Awards/Best_Society.md)
All this information is public (transparency) and constantly made available to our members.
Our second public information cache is our Wiki (https://wiki.skynet.ie/).
This contains much of the knowledge of how to run the Skynet Cluster.
Our president is currently doing his FYP on this aspect of the society, documenting as much as possible in order to hand the torch forward.
We want to instill this transparency mentality into our members, so we are trying to lead by example in doing so.
If we ever fail to pass on the torch these repositories of information should be a catalyst to Reboot the Computer Society in the future.
### Detail the society's membership. (max 400 words)
#### 10 points
#### Membership Growth
We are currently sitting at 133 members (109 being current students) which is an increase compared to the 122 we had by the end of last year (2023/2024).
This is significantly up from a low of 84 in 2020/2021 wherein 60 were alumni (~24 current students).
The current growth is largely due to previous committees hard work laying a solid foundation for us.
#### Communication
As a very digital based society we do make use of many online methods to communicate with our members.
* Discord
* Email
* Instagram
However we do, from time to time use physical posters to advertise to a wider audience.
#### Diversity
We are diverse, its (quietly) a core part of our identity as a society, we dont really want (or need) to shout from the rooftops about it.
However last year many of the husts made it a central part of their presentation, so here is something which should give you a solid idea of who we are.
You will find many of our members are also part of Games, Games Development and Anime & Manga, which you would expect.
History, International, Out in UL, Philosophy & Debating are also places you will find them.
For the more hands on folks they find their way to Aeronautical and IEEE.
If they are feeling adventurous then Outdoor pursuits and Underwater Hockey may beckon them.
### Please list the number and variety of events held
#### 15 points
Since September 2024 we have had 14 unique events, if we go back to this time last year that rises to 26 events.
This high number of unique events stems from the fact that we cannot go to PyCon each week, not do an "Introduction to Git", if we did our attendance would fall through the floor.
* Minecraft Lan
* Quiz with Games Dev
* Licenses Presentation
* Domain + Hosting
* Treasure Hunt
* RetroPi
* Modded Minecraft Server Opening
* Intro to the Society
* Skynet + Git
* Virtual Machines!
* Game Dev Collab
* Server building with NetApp (sponsored)
* Capture The Flag
* PyCon Refresher
* PyCon
* Advent of Code Primer
* Lightning Talks
* Intro to Skynet, Discord and Minecraft
* Patch Presentation (sponsored)
Not counted in "events" are the C&S Fairs where we, along with OPC setup and teardown.
In our case for the September Fair we provide the networking for the event.
On top of all that we have Skynet Training weekly, this is where the Knowledge Transfer about the Skynet cluster happens.
Or upgrades are done, or troubleshooting an issue happens.
These are less planned sessions but allow members to geek out about enterprise grade servers and technology.
## Finance
### Details of income and expenditure?
#### 5 points
(Is this question for BICS? There is no good way to paste in our balance sheet from Wolves without spending several hours transcribing it manually.)
Our budget is currently healthy and has been for the past few years.
### Describe how you managed your finances this year. (max 300 words)
#### 5 points
#### Wolves
Our online platform, UL Wolves, has inbuilt budget management, we use this to manage our cash flow.
Primary responsibility lies with our Treasurer.
#### Banking
We use Bank of Ireland, which has a branch just outside the entrance of UL.
Each year to transfer access we fill out and submit the banking Mandate, followed by the Online change of admins form.
The mandate requires the treasurer and two other core committee members.
There is also a section for the previous signatories to sign.
When signing it one year we pre-sign the previous signatories section for the next committee, saves having us having to follow up with them.
#### Workflow
There are many times where we will need to buy something small from a local shop, the procedure for this is:
* A chosen committee member buys the item, ensuring they get a receipt.
* Paying by card is preferred as a screenshot of the transaction can be obtained.
* A copy of the receipt as well as the transaction screenshot is uploaded to the Societies file server in a specific folder.
* Treasurer refunds the member via bank transfer.
* Details is entered into the Wolves Budget System.
### Please provide details of the success securing funds for the running of the society. (max 300 words)
#### 5 points
There are three main areas where we obtain the funds to run the UL Computer society:
* Membership fees
* UL Clubs and Societies
* Sponsorship
#### Membership Fees
We charge a nominal fee of €5 for membership for the year which nets us a reasonable (consistant) income.
#### UL Clubs and Societies
From C&S we have two sources of funding.
The first is that C&S matches (or tries to) all of Clubs and Societies income from the previous year.
This acts as a leaver and allows us to host larger events with out needing to penny pinch.
Secondly we, along with OPC, help setup, do networking and teardown the C&S Recruitment Fair.
For this C&S pay the Society for its service.
#### Sponsorships
Sponsorships are the most interesting source of funds as it requires us to make connections in enterprise.
Often along with the financial sponsorship the sponsor also wants to have a significant involvement in an event.
This has the added beneficent of giving our members an opportunity to network and aspire to reach interesting employers.
In this past year we have had these significant sponsors:
* Netapp
* LERO
* Patch
## Communication, Engagement & Publicity
### Please outline all aspects (both digital and non-digital) of your communication and publicity this year. (max 800 words)
#### 14 points
For publicity we use a variety of methods as the year progresses.
* Class Presentations
* Word of Mouth
* C&S Fair
* Posters
* Discord
* Instagram
* Email
#### Class Presentations
At the start of the year we contact some of the prior lecturers we have had who we are on friendly terms with and ask if we can use 5-10 minutes of one of their classes to talk about Computer Society.
We typically use these presentations to inspire the students.
Since our events cover hardware, software, electronics and industry contacts, some of which are hard to come across during the normal coursework we often finds it falls on curious ears.
We do cool but niche and nerdy stuff that many of the students find fascinating.
#### Word of Mouth
One of our most powerful tools for publicity is word of mouth.
Its all good and grand when we go up on stage and give a presentation, but its so so much better when its a classmate or friend doing the same.
Folks will often go "My friend would love this, I'll bring them to that next event".
#### C&S Fair
The C&S Fair is an event run by C&S to promote all Clubs and Societies.
It allows prospective members to meet the committee, see some of the stuff we have to show off as well as ask questions.
We have found that setting up near interest adjacent Clubs/Societies such as Games Development, Games and Anime & Manga does wonders to introduce folks to Computer Society.
United we thrive.
#### Posters
For many events we commission posters from out PRO(s).
These are often used in our email and Discord announcements.
For major events we will print some out and hang them around the campus, sometimes in "interesting" places.
YOu can find an archive of 2023/2024 posters here: https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/main/Events/2023-2024/Posters
For 2024/2025 they are alongside the event pages (jpeg and png): https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/main/Events/2024-2025
#### Discord
On our Discord (https://discord.skynet.ie) we have two announcements channels, one for general Society events as well as another specifically for Skynet.
This is the best place we can promote events to our current members since almost all of our active membership are on it.
Occasionally for large scale events we promote on other Clubs/Societies Discords as well.
#### Instagram
Instagram is good for reaching outside our core demographics, specifically when we are doing collab events with other Clubs/Societies.
The posters are extremely useful for this as well.
#### Email
Our final form of communication is Email.
While it is not as fancy as Discord or Instagram it is reliable, it has worked for 33 years and will work for 33 more.
### Please give one example of a campaign that was successful and the impact this had on the target audience? (max 500 words)
#### 6 points
#### Quiz with Games Dev
At the tail end of last year we held a Collab event with Games Development.
Part of the goal of the event was to promote Games Dev as a Society, the other part was to have it as a mixer.
One hurdle we had to overcome was that it was a paid event, nominal cost yes, but out members are used to our events being free to attend.
Another hurdle was it was being held in the Pavilion, which is on the far side of campus so we had to get folks to travel over there on their own accord.
To promote this event we went all out, the usual Discord and Email announcements.
Through our friendship with other Clubs/Societies we also promoted on their discords.
Posters were done up and plastered across campus, the normal places yes, but also the more novel/wierd places.
We also "kidnapped" friends and classmates to go to the quiz.
The result was a success and a nice melding of the two societies as well as several newcomers who just thought a pub quiz would be good fun.
To top it all off the winners got comically large wooden spoons.
## YouTube Video
Prob wont be doing this, but will be useful for nexct year (???)

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Committee/2024-2025/Awards/Society Individual of the Year.md
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# Society Individual of the Year
Page: https://cp.ulwolves.ie/committee/awards/2025/s_person
## 1. Detail your involvement with a society/societies this year? How have you helped the society/societies you're involved in develop and grow this year? (Max 1500 words)
Brendan Golden is the president/system administrator of UL Computer Society.
He helped forge connections with Games, Games Development, and the Anime & Manga societies.
He even helped the latter two in setting up.
He was instrumental in the development of the UL Computer Society, coordinating committee members in preparing several unique events for the entire academic year.
He also rebooted Skynet, UL Computer Society's in-house server cluster.
Brendan is responsible for most, if not all, of UL Computer Society's modern server infrastructure.
## 2. What are your THREE proudest achievements with societies this year?
### — Achievement 1 (5 Marks) (Max 250 words)
Brendan upgraded and revitalized Skynet and has self-organized regular training sessions to others on how to use it.
His hands-on training has helped our members learn and use subjects such as server infrastructure outside an academic environment without the stressors and consequences of a professional environment.
The training also helped enthusiasts find their passions and niches within the field of computing.
Since his Final Year Project was related to providing Documentation & Training for Skynet, he provided plenty of documentation and training for society members of any skill-level to be able to use the server.
### — Achievement 2 (5 Marks) (Max 250 words)
Brendan was instrumental in the development of the Inter-Soc Committee member Discord server
This server helped build a common space for committee members of all participating societies to coordinate and network with one another.
This has helped encourage discussions and collaborations between societies.
### — Achievement 3 (5 Marks) (Max 250 words)
Brendan was responsible for helping provide a common space for all students in the Computer Science and Information Systems Department.
This helped them to socialize and interact with their passion in an open and friendly environment outside class and their career.
This has improved the social lives of many students in the department, and better prepared them for a good post-college life.
## 3. What significant contribution have you made to the society/societies you were involved in during previous years of college? (Max 500 words)
Brendan's most significant contribution made to UL Computer Society was the development of Skynet, the society's in-house server cluster.
Using it, he was able to host minecraft servers for multiple societies, such as Games Society.
Additionally, he helped build Open Governance.
Open Governance is a system that allows the public to access information regarding decision-making, event information, and other important insights into current and past Committees.
This fosters a culture of openness and transparency regarding why certain decisions were made within the society.
## 4. Explain the top 2 challenges you encountered in your society work this year?
### — Challenge 1 (5 Marks) (Max 200 words)
One of the biggest challenges Brendan faced was implementing GDPR regulations while setting up the Inter-Society Networking Server.
This was a challenge because it required a lot of back and forth with the C&S office to ensure that the server was compliant with GDPR regulations.
The server also included innovative features like automatic addition and removal from the server based on Committee status.
### — Challenge 2 (5 Marks) (Max 200 words)
Another challenge he encountered was organizing multiple events of different types every week.
This required a lot of coordination between committee members to ensure that events were prepared in time.
This was because the Computer Society adopted a model of having unique events every week.
This was done instead of the normal model of having regular weekly events to alternate between technical and social events and keep things fresh.
This required a lot of coordination between committee members to ensure that events were prepared in time.
## 5. How have you worked as part of a team and how have you motivated others within the society this year? (Max 400 words) 10 points
His contribution to the UL Computer Society's committee has been invaluable.
He acted as the leader of the committee, which covered a variety of topics.
This included coordinating members towards preparing budgets, working on Skynet, and organizing events.
He also regularly checked in on Committee members and offered help wherever needed, going well beyond what was expected of him to help our members.
His actions helped motivate a sense of responsibility among committee members and helped us create a friendly atmosphere in the committee and the society at large.
## 6. How has your societies' work impacted campus life in your college this year? (Max 200 words) 5 points
The UL Computer Society's work has had a significant impact on campus life.
For example, it gave students studying in Computer Science and similar subjects a common space to socialize and interact with other like-minded people with similar interests.
This helps students engage with the computer-related passions outside the classroom and their career and foster connections.
Additionally, we've offered many students a place to find respite from events like fresher's week.
This allowed people who don't participate in those events to still have a place to socialize and not feel left out.
## 7. Please describe two skills that you have developed as part of your society work that have prepared you for your post-college life.
### — Skill 1 (5 Marks) (Max 250 words)
The main skill Brendan said he learned during his time as president of the UL Computer Society was leadership skills, which would be instrumental in his career and future development.
These leadership skills contributed to him being a great leader and manager of people, which would surely help him greatly in his post-college life.
### — Skill 2 (5 Marks) (Max 250 words)
He also learnt other important soft skills like communication, networking, and teamwork, which are essential in maintaining a good life both during and after college.
These skills were developed from being in a leadership role in the UL Computer Society for several years.

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# Mod Jam
# Modded Minecraft Server Opening
| Date | 27/07/2024 |
|----------|--------------------------------------|

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# Virtual Machines!
| Date | 2024/10/09 |
|----------|----------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Technical |
| Lead | |
## Overview
Event introducing folks to Virtual Machines and a bit of Docker
### Requirements
* Laptop
* Hands
## Promotion
### Email
```
Hey Everyone!
How is Oracle the opposite of Google? Google's motto is "Do the right thing".
This Wednesday, we're having a presentation on Virtual Machines!
We'll learn about what they are,
what they do,
where Brendan took your family,
and how to use them!
We'll try not to talk about Terry Davis too much.
Bring your laptops.
Event's on at Courtyard Room,
6:00 - 8:30 PM as usual! See you then!
-------
PRABUDDHA HANS,
Assistant PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1292766620598403092>>
```
Hey @everyone!
How is Oracle the opposite of Google? Google's motto is "Do the right thing".
This Wednesday, we're having a presentation on Virtual Machines!
We'll learn about what they are,
what they do,
where Brendan took your family,
and how to use them!
We'll try not to talk about Terry Davis too much.
Bring your laptops.
Event's on at Courtyard Room,
6:00 - 8:30 PM as usual!
See you then!
```
### Poster
![Poster](Semester-1_Week-05.png)
## Learnings
### What went well
### What could be better

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# Game Dev Collab
| Date | 2024/10/16 |
|----------|------------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Technical/Social |
| Lead | |
## Overview
Game Dev Collab about the Unity game engine
### Requirements
* Laptop
* Hands
* Unity and Visual Studio pre-installed
## Promotion
### Email
```
Hi Everyone!!!
This week we're gonna have a collaborative event with Game Dev Soc! Game dev is gonna be running a Unity workshop, where you'll get to learn more about Unity, and C# programming! We're also going to be running a talk about Artificial Intelligence, discussing what they are and how they work!
We're gonna be on at the Courtyard Room, as per our usual timings from 6.00 to 8.30 PM
Bring your laptops
We hope to see you then!
Please bring your laptops
Link to book
https://ulwolves.ie/memberships/bookings/event/16220
-------
PRABUDDHA HANS,
Assistant PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1295337431788163142>>
```
Hey @everyone!
How is Oracle the opposite of Google? Google's motto is "Do the right thing".
This Wednesday, we're having a presentation on Virtual Machines!
We'll learn about what they are,
what they do,
where Brendan took your family,
and how to use them!
We'll try not to talk about Terry Davis too much.
Bring your laptops.
Event's on at Courtyard Room,
6:00 - 8:30 PM as usual!
See you then!
```
### Poster
![Poster](Semester-1_Week-06.png)
## Learnings
### What went well
### What could be better

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# Server building
## NetApp + Compsoc
| Date | 2024/10/24 |
|----------|------------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Technical/Social |
| Lead | @silver |
## Overview
We need to bulk up our storage options for both our vm host and our backup servers.
To do this we are looking at €2800 in hardware acquisition, mostly HDD's.
We got €700 in sponsorship from NetApp with the remaining €2100 from teh C&S Strategic fund.
Rough plan is to have the event where we build the servers (maybe pizza as well for everyone not directly involved?), get them up and running, then at 20:00 head to Scholars for pints.
### Long term
Advantage of these upgrades is stability in our hardware, will make it much harder to loose data.
Secondly it also gives us opportunities to train people in enterprise grate tech/tools that they would be hard pressed to do on their own.
## Promotion
### Email
```
Hey everyone!
Next week, we're gonna have a session where we upgrade Skynet!
We're adding 48TB of storage to our server! Please leave your jokes for the charity shop bookstore.
NetApp sponsored us to upgrade our servers, and we're gonna build the server together in an event!
NetApp is also promoting some graduate role opportunities so if you're interested in those you should show up!
Free finger food included!
We'll be at the Courtyard Room in the Student Life Building, as usual from 6PM to 8:30!
Book yourself a spot using the link below:
https://ulwolves.ie/memberships/bookings/event/16278
-------
Nanda Vinayakrishnan,
PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1296955848857354322>>
```
Hey @everyone!
Next week, we're gonna have a session where we upgrade Skynet! We're adding 48TB of storage to our server! Please leave your jokes for the charity shop bookstore.
NetApp sponsored us to upgrade our servers, and we're gonna build the server together in an event!
NetApp is also promoting some graduate role opportunities so if you're interested in those you should show up!
### Free finger food included!
We'll be at the Courtyard Room in the Student Life Building, as usual from 6PM to 8:30!
### Book yourself a spot using the link below:
https://ulwolves.ie/memberships/bookings/event/16278
```
### Poster
![Poster](Semester-1_Week-07.png)

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# Movie night!
| Date | 2024/10/24 |
|----------|------------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Technical/Social |
| Lead | @silver |
## Overview
Halloween movie night!
## Promotion
### Email
```
Hi Everyone!
Apologies for that last email, I got taken over by a non-descript ghost! HALLOWEEN IS REAL- GHOSTS ARE REAL- THEY'RE TURNING THE FREAKING FROGS STRAIGHT----
Man there's so many spirits this season, could use one myself...
Anyways, aside from that, we're having a movie night at Comp Soc this Wednesday! What movie is it? Well, you'll have to come and see!
We might be in the Courtyard Room, though keep an eye on Discord for any updates.
We'll be on our usual timings from 6.00 to 8.30 PM.
Don't forget to book using the link below:
https://ulwolves.ie/memberships/bookings/event/16330
We hope to scare you there! Until then!
-------
PRABUDDHA HANS,
Assistant PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1300781905716969512>>
```
Hi @everyone!
We're having a movie night at Comp Soc this Wednesday!
What movie is it? Well, you'll have to come and see! We do have popcorn though!
We might be in the Courtyard Room, though keep an eye on Discord for any updates. We'll be on our usual timings from 6.00 to 8.30 PM.
### Don't forget to book using the link below:
<https://ulwolves.ie/memberships/bookings/event/16330>
We hope to scare you there!
Until then!
```
### Poster
![Poster](Semester-1_Week-08.png)

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# Capture The Flag
| Date | 2024/11/6 |
|----------|------------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Technical/Social |
| Lead | @eliza |
## Overview
Event for Capture The Flag
## Promotion
### Email
```
You've done it before in Halo, now it's time to do it again.
In programming form!
This week we're having an event where we learn how to use the terminal and SSH to do some *hacking*!
To capture a digital flag in the Bandit Wargame.
We'll explain more on the day.
We'll be on as per out usual in the Courtyard Room.
From 6 PM to 9.30 on Wednesday.
Hopefully you guys'll be there,
and we hope to see you again!
We also have PyCon coming on the 16th of November!
Book your spot in the event here:
https://ulwolves.ie/memberships/bookings/event/16284
-------
PRABUDDHA HANS,
Assistant PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1296955848857354322>>
```
@everyone
You've done it before in Halo, now it's time to do it again.
In programming form!
This week we're having an event where we learn how to use the terminal and SSH to do some *hacking*!
To capture a digital flag in the Bandit Wargame.
We'll explain more on the day.
We'll be on as per out usual in the Courtyard Room.
From 6 PM to 8.30 on Wednesday.
Also small correction to the email,
we're on at 8.30, not 9.30.
Many Apologies!
Hopefully you guys'll be there, and we hope to see you again!
---------------------------------------------------------------
We also have PyCon coming on the 16th of November! Book your spot in the event here:
https://ulwolves.ie/memberships/bookings/event/16284
```
### Poster
![Poster](Semester-1_Week-09.png)

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# PyCon Refresher
| Date | 2024/11/13 |
|----------|----------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Technical |
| Lead | @esy |
## Overview
Refresher on Python, so people don't show up to PyCon without knowing what Python is.
## Promotion
### Email
```
Hey Everyone!
This week on Wednesday we're gonna have a refresher event on Pycon!
What're we gonna refresh on? Mostly on the Python programming language, and what we can expect for Pycon!
We're also gonna take a look over our schedule for Pycon as well during the event.
We'll be on at our usual timings.
In the Courtyard Room, from 6.00 PM to 8.00 PM.
It'll also be a nice "respite" from an early "Christmas".
We hope to see you then!
We also have PyCon coming on the 16th of November!
Book your spot in the event here:
https://ulwolves.ie/memberships/bookings/event/16284
-------
PRABUDDHA HANS,
Assistant PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1304903800137449633>>
```
Hey @everyone!
This week on Wednesday we're gonna have a refresher event on Pycon!
What're we gonna refresh on? Mostly on the Python programming language, and what we can expect for Pycon!
We're also gonna take a look over our schedule for Pycon as well during the event.
We'll be on at our usual timings.
In the Courtyard Room,
from 6.00 PM to 8.00 PM.
It'll also be a nice "respite" from an early "Christmas".
We hope to see you then!
-----------------------------------------
We also have PyCon coming on the 16th of November!
Book your spot in the event here:
https://ulwolves.ie/memberships/bookings/event/16284
```

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# PyCon
| Date | 2024/11/16 |
|----------|----------------------------------|
| Location | Radisson Blu Royal Hotel, Dublin |
| Time | 05:30 - 23:30 |
| Type | Social/Technical |
| Lead | @silver |
## Overview
Our trip to PyCon
### Requirements
Laptop is ideal, but not necessary
## Promotion
### Email
[Itinerary](Semester-1_Week-10_PyconItinerary.pdf)
### Discord
https://discord.com/channels/689189992417067052/1153328461604196465/1162353454572896316
### Poster
![Poster](Semester-1_Week-10_Pycon.png)
## Review
### What went well
* Good Conference
* Payment through Wolves went well
### What didn't
* Arrived early for Mc Donald's and upstairs was unuseable for a while
* Contact them in advance next time?
* Many folks had poor sleep the night before
* Bus was annoying to deal with
* Would be worth hiring a bus just for it
* Bus was ~700 if I recall

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# Advent of Code Primer
| Date | 2024/11/27 |
|----------|----------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Technical |
| Lead | @silver |
## Overview
Advent of Code (AoC) is an annual programming event where you use any programming language (or even pen+paper) to solve 50 problems.
It features a cute story and is a good test of a novice developers progression.
The downside for us is it hits straight in exam season.
## Promotion
### Email
```
Merry week 12 to you all! (Holy moly the semester's almost ended)
This week join us as we take a break from the crushing exam stress and assignment deadlines (YOU CANNOT ESCAPE) as we prepare for the upcoming Advent of Code!!!!
Advent of Code is a yearly event that happens every December where a programming challenge is released each day until Christmas. This Wednesday we will have a look back at previous Advent of Codes and prepare for this year's challenges!
As per usual, this will take place on Wednesday in Student Life Courtyard Room, From 6.00 to 8.30 PM.
We hope to see you then! Programming socks may or may not be required
-------
PRABUDDHA HANS,
Assistant PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1310392455153193010>>
```
@everyone
Merry week 12 to you all! (Holy moly the semester's almost ended)
This week join us as we take a break from the crushing exam stress and assignment deadlines (YOU CANNOT ESCAPE) as we prepare for the upcoming Advent of Code!!!!
Advent of Code is a yearly event that happens every December where a programming challenge is released each day until Christmas. This Wednesday we will have a look back at previous Advent of Codes and prepare for this year's challenges!
As per usual, this will take place on Wednesday in Student Life Courtyard Room,
From 6.00 to 8.30 PM.
We hope to see you then!
~~Programming socks may or may not be required~~
```
### Poster
![Poster](Semester-1_Week-12.jpg)

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# Lightning Talks
| Date | 2025/01/29 |
|----------|----------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:00 |
| Type | Social |
| Lead | @silver |
## Overview
Lightning talks are a mixer based event where we encourage members returning from Co-OP or internships to talk about teh good, the bad and the ugly of their working experences.
We typically have pizza for the event and we (now) pay for the membership of anyone returning (who isnt already a member).
The speakers for this event were:
* Milan
* Hans
* Nanda
## Promotion
### Email
```
Hey everyone!
Welcome back, we hope ye all had a great winter break!
Best PRO ever here!
New semester, which means we have another Lightning Talks session!
Lightning Talks is a social/networking event featuring Computer Science victims students who've just finished their Co-op/Internships.
These students will give ~5 min talks about The Good, the Bad and the Ugly parts of their time working, after which we'll have a mixer with TONS of pizza!
If you want to share your experiences reach out to a committee member!
You can also just show up the day of and offer to do a talk!
As usual, this will take place on Wednesday the 29th in Courtyard Room, from 6 to 8:30 PM!
Join the discord at https://discord.skynet.ie to stay up to date with this event or keep track of our future events!
You can also join our minecraft server through the discord.
-------
Nanda Vinayakrishnan,
PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1332800906089205761>>
```
Hey @everyone, welcome back, we hope ye all had a great winter break! Its the best PRO ever here!
New semester, which means we have another Lightning Talks session!
Lightning Talks is a social/networking event featuring Computer Science ~~victims~~ students who've just finished their Co-op/Internships.
These students will give ~5 min talks about [The Good, the Bad and the Ugly](https://www.youtube.com/watch?v=J9EZGHcu3E8) parts of their time working, after which we'll have a mixer with TONS of pizza!
If you want to share your experiences reach out to a committee member!
You can also just show up the day of and offer to do a talk!
As usual, this will take place on Wednesday the 29th in Courtyard Room, from 6 to 8:30 PM!
```

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# C&S Fair (Spring)
| Date | 2025/02/05 |
|----------|---------------|
| Location | Concert Hall |
| Time | 14:00 - 20:00 |
| Type | Social |
| Lead | |
## Overview
No "Event" this week due to the C&S Fair which we are part of teh organisation along with OPC.

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# Intro to Skynet, Discord and Minecraft
| Date | 2025/02/12 |
|----------|------------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:00 |
| Type | Social/Technical |
| Lead | @silver |
## Overview
Our Semester 2 introduction to Skynet, info on our Discord server as well as our Minecraft server.
One thing different this year is that one of the 1st year lecturers wanted them to do a blog website, so we tailored the content to that.
Most people in attendance managed to get their websites on Skynet working.
## Promotion
### Email
```
Hi everyone!
For this week, we're gonna give you guys an intro to Skynet, how our Discord works and most importantly, Minecraft! More specifically how to get access to our Minecraft server.
We'll be in the Courtyard Room, this Wednesday, from 6 PM to 8.30 PM.
We hope to see you folks again!
Sign up using the link below!
https://ulwolves.ie/memberships/bookings/event/16741
-------
Nanda Vinayakrishnan,
PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1338160093547728987>>
```
Hi @everyone!
For this week, we're gonna give you guys an intro to Skynet, how our Discord works and most importantly, Minecraft!
More specifically how to get access to our Minecraft server.
We'll be in the Courtyard Room, this Wednesday, from 6 PM to 8.30 PM.
We hope to see you folks again!
Sign up using the link below!
https://ulwolves.ie/memberships/bookings/event/16741
Since we can't celebrate Christmas '25 *just* yet, we've de-festivized the logo
```

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# Patch Presentation
| Date | 2025/02/19 |
|----------|----------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:00 |
| Type | Social |
| Lead | |
## Overview
Patch contacted us to give a info session on the startup accelerator.
They also paid (sponsored) for pizza which was good.
## Promotion
### Email
```
Weekly Event
Hi everyone!
This week we're hosting a promo event for Patch about their summer accelerator!
The summer accelerator is a 8-week long event in summer for anyone who's aspiring to be an entrepreneur, scientist or engineer!
If you want an idea of what their projects look like you can see them here.
We'll have alumni from Patch there, giving talks and networking!
Location: Courtyard Room Time: 18:00 - 20:00
We hope to see you there!
Also there will be free pizza!
Make sure to sign up for the event using the link below:
Signup Link
https://ulwolves.ie/memberships/bookings/event/16823
Euro Trip
Also, we're planning on going on a trip to Berlin on the 21st of May to the 27th of May, register your interest for the trip using this form:
Interest Form
https://nextcloud.skynet.ie/apps/forms/s/SFMPBoGKaya56Sd2XHN42fjX
-------
Nanda Vinayakrishnan,
PRO,
University of Limerick Computer Society
```
### Discord
<<https://discord.com/channels/689189992417067052/1153328461604196465/1340781615927922710>>
```
# Weekly Event
Hi @everyone!
This week we're hosting a promo event for Patch about their summer accelerator!
The summer accelerator is a 8-week long event in summer for anyone who's aspiring to be an entrepreneur, scientist or engineer!
If you want an idea of what their projects look like you can see them [here](<https://www.youtube.com/watch?v=pg1zBl3FTUU&list=PLthy3qjabyr6EXqI-gDukJiStKITXkBB0>).
We'll have alumni from Patch there, giving talks and networking!
Location: Courtyard Room
Time: 18:00 - 20:00
We hope to see you there!
## Also there'll be free pizza!
Make sure to sign up for the event using the link below:
### Signup Link
https://ulwolves.ie/memberships/bookings/event/16823
===================================================
# Euro Trip
Also, we're planning on going on a trip to Berlin on the 21st of May to the 27th of May, register your interest for the trip using this form:
### Interest Form
https://nextcloud.skynet.ie/apps/forms/s/SFMPBoGKaya56Sd2XHN42fjX
```
### Poster
![Poster](Semester-2_Week-04.jpeg)

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# Computer Concepts Through Factory Games
| Date | 5/03/2025 |
|----------|----------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Social |
| Lead | @appe___ |
## Overview
A social event where we express computer concepts like abstraction and interfaces.
### Requirements
* Eyes
## Promotion
### Email
```
Hi everyone!
Do YOU know what abstraction is? Cloud Computing? What's that? I only know Cloud Shapes !!!
In other words, this week we're discussing how you can express certain coding concepts through video games like Satisfactory and Factorio!
We'll be on in the Courtyard Room, as per our usual from 6.00 to 8.00 PM!
We hope to see you then!
Take care and cook spaghetti, not write it!
Book your slot for the event here:
https://ulwolves.ie/memberships/bookings/event/16888
===============================================
There's also the CompSoc Show & Tell, an event where you can show off any project you're proud of to win prizes!
It's happening on Week 13, on the 23rd of April.
It can be any project done in the last year, and can be a class project, a personal one, or even a FYP.
===============================================
We're also going on a trip to Berlin on May this year!
It's going to be from the 21st to the 27th of May 2025, register your interest for the trip using this form:
https://nextcloud.skynet.ie/apps/forms/s/SFMPBoGKaya56Sd2XHN42fjX
```
### Discord
```
Hi @everyone
Do YOU know what abstraction is? Cloud Computing? What's that? I only know Cloud Shapes !!!
In other words, this week we're discussing how you can express certain coding concepts through video games like Satisfactory and Factorio!
We'll be on in the Courtyard Room, as per our usual from 6.00 to 8.00 PM!
We hope to see you then!
Take care and cook spaghetti, not write it!
Book your slot for the event here:
https://ulwolves.ie/memberships/bookings/event/16888
===============================================
There's also the CompSoc Show & Tell, an event where you can show off any project you're proud of to win prizes!
It's happening on Week 13, on the 23rd of April.
It can be any project done in the last year, and can be a class project, a personal one, or even a FYP.
===============================================
We're also going on a trip to Berlin on May this year!
It's going to be from the 21st to the 27th of May 2025, register your interest for the trip using this form:
https://nextcloud.skynet.ie/apps/forms/s/SFMPBoGKaya56Sd2XHN42fjX
```
### Poster
No Poster for this event.

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# Capture The Flag
| Date | 12/03/2025 |
|----------|------------------|
| Location | Courtyard Room |
| Time | 18:00 - 20:30 |
| Type | Technical/Social |
| Lead | @silver |
## Overview
Capture The Flag session where we sit down and try out a few CTF challenges.
### Requirements
* Laptop
* Hands
## Promotion
### Email
```
a'suh dud
Next week, we're having an interactive Capture The Flag Event!
The goal is to use my beloved, the *terminal*, to capture a "flag" hidden somewhere.
CTF's goal is to give folks an understanding of terminals, commands, navigating file systems, and the basics of commands that you NEED as a programmer.
PLEASE BRING A LAPTOP.
YOU CANNOT NAVIGATE FILE STRUCTURES IN YOUR MIND.
WE TRIED THAT.
Something something hackerman
The event's gonna be on from 6:00 - 8:30, on Wednesday, in the Courtyard Room, in the Student Life Building.
Book your slot for the event here:
https://ulwolves.ie/memberships/bookings/event/16911
There's also the Show & Tell, an event where you can show off any project you're proud of to win prizes!
It's happening in Week 13, on the 23rd of April.
It can be any project done in the last year, and can be a class project, a personal one, or even a FYP.
We're also going on a trip to Berlin on May this year!
It's going to be from the 21st to the 27th of May 2025, register your interest for the trip using this form:
https://nextcloud.skynet.ie/apps/forms/s/SFMPBoGKaya56Sd2XHN42fjX
```
### Discord
```
@everyone a'suh dud
This/next week, we're having an interactive Capture The Flag Event!
The goal is to use my beloved, the *terminal*, to capture a "flag" hidden somewhere.
CTF's goal is to give folks an understanding of terminals, commands, navigating file systems, and the basics of commands that you NEED as a programmer.
### PLEASE BRING A LAPTOP. YOU CANNOT NAVIGATE FILE STRUCTURES IN YOUR MIND. WE TRIED THAT.
Something something hackerman
The event's gonna be on from 6:00 - 8:30, on Wednesday, in the Courtyard Room, in the Student Life Building.
Book your slot for the event here:
https://ulwolves.ie/memberships/bookings/event/16911
===============================================
Don't forget about the Show & Tell! More info here:
https://discord.com/channels/689189992417067052/1153328461604196465/1343381158934609930
================================================
We're also going to Berlin from the 21st of May to the 27th of May 2025, more info here:
https://discord.com/channels/689189992417067052/1153328461604196465/1341929120841334786
```
### Poster
![Poster](Semester-2_Week-07.png)

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# Server building
## NetApp + Compsoc
| Date | |
|----------|--------------------|
| Location | |
| Time | 18:00 - 20:30 |
| Type | Technical/Social |
| Lead | @silver |
## Overview
We need to bulk up our storage options for both our vm host and our backup servers.
To do this we are looking at €2800 in hardware acquisition, mostly HDD's.
We got €700 in sponsorship from NetApp with the remaining €2100 from teh C&S Strategic fund.
Rough plan is to have the event where we build the servers (maybe pizza as well for everyone not directly involved?), get them up and running, then at 20:00 head to Scholars for pints.
### Long term
Advantage of these upgrades is stability in our hardware, will make it much harder to loose data.
Secondly it also gives us opportunities to train people in enterprise grate tech/tools that they would be hard pressed to do on their own.

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## Attendance
### Present
* Brendan
* Eoghan
* Hans
* Nanda
* Leo (intern)
## Minutes
### Committee
#### Council
See notes
#### AGM
Reminder email
Event on Wolves
new slides (leo)
Milan and co will talk about their summer internships
#### Treasurer
##### Budget
We have a budget!
##### Receipts
Some folks paid back, others will be paid back by the new committee.
#### Sponsorship
##### LERO
On hold for a bit
##### Netapp
Chat at teh recruitment fair went really well.
They will organise merch for the event in a few weeks time.
Also want to sponsor a hackathon next semester.
### Events
#### Last week
##### Skynet + Git
###### What went well
* Interactivity was relatively well
* banter went well (?)
* Multiple presentations
###### What could be better
* Some people did take over a tad
* Issues with documentation
#### This Week
##### AGM
See above
#### Next Week
##### Virtual Machienes
Nanda???
Poster
### Skynet
Alive, waiting for its chance
### Pycon
30 people gets a discount of €5 per person
Poster (can reuse last years one)
Announcement
### SISTEM
Netapp would love to be a sponsor
### AOB
#### Cash Payments
Discouraged if at all possible
Put it in the cash box as fast as possible
Only accepted in teh server room
#### Room Bookings
Read only for now, mostly teh new building
#### Fill out budget as we go along
Saves mindspace and effort that tis not all at once

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# AGM
## Attendance
[Taken on wolves](https://cp.ulwolves.ie/manage/events/16062)
## Minutes
Explained what each committee position was and what responsibilities entailed in it. Slides TBD
### Votes for position
#### Chairperson / President
* Brendan Golden self nominate, Irene seconds
Brendan elected by default.
#### Secretary
* Sean self nominate, Archie Seconds
Sean elected by default.
#### Treasurer
* Eoghan self nominate, Hans seconds
Eoghan elected by default.
#### PRO
* Nanda self nominates, JJ seconds
* Hans self nominates, Nanda seconds
| Name | Votes |
|-------|-------|
| Nanda | 9 |
| Hans | 8 |
Nanda wins by 1 vote.
#### Assistant PRO
* Irene self nominates, JJ seconds
* Hans self nominates, Nanda seconds
* Amy self nominates, Emily seconds
| Name | Votes |
|-------|-------|
| Irene | 13 |
| Hans | 4 |
| Amy | 7 |
Irene wins by 6 votes.
Irene came up with a suggestion outside the room, that they share the role, this resolution was accepted by all in attendance.
#### HSO
* Hans is self nominating, Nanda seconds
* Emily is self nominating, Eliza seconds
Emily won due to Hans withdrawing from the race.
#### Tech officer
* Shay self nominates, seconded by Pedro
* Eliza self nominates, seconded by Emily
| Name | Votes |
|-------|-------|
| Shay | 7 |
| Eliza | 12 |
Eliza won by 5 votes.
#### Discord mod
Being split among the assistant PROs
#### Intersoc Rep
Being split among the assistant PROs
#### Events officer
Being split among the rest of the committee.
#### First year rep
* Archie nominates, Amy seconds
* Pedro nominates, Shay seconds
| Name | Votes |
|--------|-------|
| Archie | 13 |
| Pedro | 10 |
Archie wins by 3 votes.
#### Skynet team
Anyone that want's to join speak to Brendan.
### Sistem
Milan introduced it to those in attendance and looked for interest for a Treasurer.

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## Attendance
### Present
* Brendan
* Eoghan
* Hans
* Emily
* Nanda
* Eliza
* Amy
* Sean
## Minutes
### Committee
#### Welcome
Many new committee members!
#### Skynet Accounts
Sean hasnt had skynet account so far, will be doing it this evening.
New members will send on their usernames shortly.
#### Apply on Wolves
All committee are now on Wolves (except Archie).
#### PVA
Pinged folks about how to get into it, will be talking more about it in the future.
#### Council
Eoghan and Brendan will be going to council.
#### Meeting times
Changing committee meeting time due to other stuff happening.
Games Dev now has an event from 18:00-19:00 on Thursdays now, several committee members are involved there as well.
Weekend is a shitty time for anything.
Tuesdays is the next best time, Games has their committee meeting 19:00-20:00, after Council, this would be the best time (for multiple reasons)
Does not suit Sean as he is on committee for Games, he recommends 20:00-21:00.
Other folks have no issues.
#### Treasurer
Sumup signatures taken from core committee.
Will be able to get it working soon.
Other treasurer stuff done as well
#### Sponsorship
##### Netapp
### Events
#### Last week
##### AGM
###### What went well
* Pizza
* Sause
###### What could be better
* Sause
#### This Week
##### Virtual Machines
Eliza leading the event.
Amy making poster
#### Next Week
##### Netapp
Will need to contact them again to get things in an email/paper.
### Skynet
New folks wanting to join teh root team, will be talking to them over the weekend
### Pycon
Nanda is figuring out the pricing (and avoiding teh green bus if possible)
Amy will make a poster soon for it.
### AOB
No other business

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## Attendance
### Present
* Brendan
* Eoghan
* Hans
* Emily
* Nanda
* Eliza
* Amy
* Archie
* Sean
## Minutes
### Events
#### Last week
##### AGM
See last minutes
#### This Week
##### Virtual Machines
80% done
Next semester for Gentoo
Poster done
#### Next Week
##### Games Dev
Game engine thing, maybe not?
**Nanda** is the sacrifice to contact them
**Hans** will ensure he will do his job
#### Following Week
##### Netapp
Needs to be put on Wolves with description soonish
**Brendan**
* Merch
* Stickers
* Hoodies - colour and logo to be finalised
* Food, pizza, see if we can get them to pay for that
### H&S
Next week, safeguarding course will be done.
First aid kit to be be gotten.
Will be bought via proxy via **Brendan**
We may need a new assassistatn PRO soon
### PVA
Hours approved every two weeks
### Merch
#### Stickers
Dont do seasonal stickers, maybe pride/progress ones?
Need a non stickermule provider due to their Trump links.
But seasonal logos are possible
#### Hoodies
May not be hoodies but something???
### Open Governance
#### Consitution
Last time it was updated was 2012
Should be more inclusive
Games updated theirs a while back, we should get ideas from them.
Should be a good intro to teh soc for **Sean**.
#### Events to be uploaded
**Hans** will ping teh new folks teh links to teh slides.
He will be pinged at appropriate times....
#### Sponsorship
##### Netapp
Two weeks time, future sponsorship
##### Red Bull
Try and contact them on social media, there is a UL rep.
### Colabs
#### Dance UL
Due to uncertantly not sure if we can actually help them and gain a mutual benifest out of the event
### Skynet
Training went well yesterday
### Trips
#### Pycon
**Nanda** will finalise the price this night (soon)
#### End of Year
Will hope to re-submit it in a few weeks time
### AOB
Might not have access to this building next tuesday, there is a concert on.

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## Attendance
### Present
* Brendan
* Eoghan
* Hans
* Nanda
* Eliza
* Amy
* Archie
* Emily
* Sean
## Minutes
### Events
#### Last week
##### Virtual Machines
###### What went well
* Got through most of presentation
* Good socialising
* Most folks got to run a vm
###### What didnt
* Ubuntu was ubuntuing
* Network connection
* Nothing for after teh VM
* Room does get too warm with many people
###### What to do better
* Test things out....
#### This Week
##### Games Dev
Games Dev are requesting a machine with a fresh install of unity.
#### Next Week
##### Netapp
Poster - Hans
Talking to Netapp at the library.
Brendan, Eliza, Sean, Nanda.
Emily looking up about food.
Brendan will be testing teh server build on Thursday.
#### Following Week
##### Halloween Film
We need suggestions, PRO's would make a thread
No Disney
Amy will go to teh C&S Drop in Session to ask for the process
#### Future Event
##### Satisfactory
Hans Presented it, went well.
Emily will be a critic to make it better.
It will be a joint event with games dev.
### Committee
#### Training
Thare are regular trainings, committee is encouraged to go to tehm.
There is also GDPR training, committee is stringly encouraged to go to that, mostly duee to teh fact taht we are a society that handles personal data.
#### PVA
Almost everyone has signed up for it now.
Will keep this as a standing item to remind folks to submit times.
#### H&S
##### Presentation
Postponed again due to running out of time.
##### Keeping Server room clean
Eoghan talked about it.
##### Inventory list
An inventory list will be done.
Eventually stored on nextcloud
#### PRO
##### Merch
###### Stickers
Yeti sticker may be an alternative
Stickermule not an option due to trump stuff.
###### Hoodies
#### Open Governance
##### Constitution
Sean left before this point.
##### Events to be uploaded
Reminded committee to ensure events are uploaded regularly.
#### Sponsorship
##### Netapp
Will be talking to them tomorrow
##### Red Bull
Lady hasnt replied, not sure if we will get anything tomorrow.
Noticed that she had messaged after the meeting.
#### Colabs
##### Dance UL
Brendan has not sent the mail, but had talked toa committee member.
Email is just to have it in writing.
### Skynet
#### Announce Bot to Council
Got committee approval.
Readme may need a slight update to make it easier for folks to understand.
#### ITD Meeting Friday
12:15 on Friday, committee are invited to attend if they wish.
Will post in the wolves discussion thread about funding some time after, will need to run msg by committee.
### Trips
#### Pycon
Nanda has pricing
Event to go up during this weekend
Social Media Takeover
##### Lero
Will need to contact them about numbers (30)
#### End of Year
Emily will take a look at in teh next two weeks
### AOB
#### Spam messages from companies
Ignore anyone who spams us like this.
General icky feeling from the emails, like something is not quite right.
#### Committee bonding
Go Karting!

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## Attendance
### Present
* Eoghan
* Nanda
* Brendan
* Sean
* Eliza
* Amy
* Archie
* Hans
## Minutes
### Council
#### New building Walkthroughs
Building delayed, ITD suspect Easter
Building walkthrough in November
#### C&S merch dropin is at 12 tomorrow
* Brendan
* Sean
* Eliza
### Committee
#### President
#### Treasurer
Pycon treasurer will get a locked down bank account
Need to buy the labels for the labelmaker
#### HSO
#### PRO
#### Secretary
Constitution in progress
Gender/pronouns will be done
Hygiene will be also added
Folks who dont know git cna ping a more senior folk
#### {Any other role that wants to speak}
#### Misc
##### PVA - Standing issue
Reminding people to submit their times
##### Training
Go do training, its boring/sometimes useful
##### Collabs
Turn down Dance
##### Budget text feedback
<<https://discord.com/channels/689189992417067052/1298354931236995092>>
### Events
#### Last week
##### Games Dev
###### What went well
* The tutorial itself
* Was fun
###### What didnt
* Downloading unity caused network congestion
###### What to do better
* Cache server?
* JJ should know code blocks
* The PC should have been set uo prierly prior
#### This Week
##### Netapp
Event now has the correct day on wolves
Will need a reminder in teh morning.
Netapp has to be contacted about paying for teh food
Nanda
#### Next Week
##### Halloween Film
###### Film
Person who did the licenses is no longer in UL
No way to get any licence
Poll for what film
Just say that it is a film night
###### Room
Courtyard isnt the best for that so room needs to be figured out
Eoghan
###### Wolves
Nanda will make the event on teh right day
###### Announcements
Hans will tackle this
###### Poster?
Halloween logo, generic poseter, dont say waht one
Amy will take this
#### Following Week
##### CTF
Eliza will take lead
Events from previous years on wolves
#### Future
##### Satisfactory
Materials need to be prepped first before asking GDev when to run it.
Eliza is able to assist in hosting a server or it.
### Skynet
#### Meeting with ITD
Had met ITD on Friday to talk with them about moving the servers into teh new building when it was ready.
They didnt like the fact that we had old (2018 at teh newest) hardware, although havign teh software so up to date was a big plus.
They also recommended that we ask Dell for sponsorship of new servers.
#### GDPR
See [GDPR Training](../Training/2024-10-22_Semester-1_Week-07_GDPR_Brendan) for overall info.
Core thing is that the bot was mostly approved, completely from a technical viewpoint, but with concerns about teh organisational side of things.
Brendan will be sending an email soon to Alan, Paul and Keith to recap it
Along with diagrams of flow to help explain it.
### Trips
#### Pycon
Got quite for 810 bus
Will be using green bus
Social media takeover
Shill it a lot before then
Will be looking at tickets for it soon
#### End of Year
Emily is in progress
### AOB
If doign food then the papa john cookies is so danm gooooooooooooooooooooddddddddddddddddddddddd

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## Attendance
### Present
* Eoghan
* Brendan
* Amy
* Emily
* Hans
* Nanda
## Minutes
### Council
Slides for next week:
<<https://nextcloud.skynet.ie/apps/onlyoffice/41156?filePath=%2FCompSoc%2F2024-25%2FCouncil%2FCouncil_Wolves.pptx>>
### Committee
#### President
* Use Kanban
* https://forgejo.skynet.ie/Computer_Society/internal_plans/projects/1
* Contact detail for speaker(s)
* Netapp hoodies stayng open till thursday morning
* Didnt stay open
#### Treasurer
##### Sumup
Eoghan needs passport to be able to verify who he is.
##### BoI changeover
* Sign the form as new committee and then another one as the old committee to allow handover as smooth as possible for the next committee.
* And a 3rd one for the office in case Club/Soc winds down and is renewed later
##### FAQ section
Came up in treasurer workshop, will need to look into it.
##### Budget deadline
Deadline is 26/05/2025
##### Assistant Treasurer
Current SISTEM treasure is an option?
#### HSO
First aid kit is on the shelf above teh 3D printer.
#### PRO
Nanda will take a more managerial role.
This is to take pressure off teh rest of teh committee.
#### Secretary
Sean not here, still needs to talk to Hans or Brendan about git as that is how we interact with constitution and minutes.
#### {Any other role that wants to speak}
#### Misc
##### PVA - Standing Item
##### Training - Standing Item
Training ongoing for stuff
###### PRO
Didnt teach that much, but gave some ideas.
Instagram takeover could be useful.
###### GDPR
* Recommendation to stop the discord logging
###### Treasurer
See notes
##### Collabs
### Events
#### Last week
##### Netapp
###### What went well
* Pictures we good
* Food was nice
* Vibes
###### What didnt
* Server didnt get built fully
* Not much food
###### What to do better
* NA
#### This Week
##### Film
* Corpse Bride
* Food
* Popcorn
* Local shops
* Cookies
* 40 Cookies
* Amy and Emily
* Courtyard Room
**Advertising PyCon**
#### Next Week
##### CTF
Eliza is hosting it.
Nanda will manage organisation
###### Room
###### Wolves
###### Announcements
###### Poster?
#### Following Week
##### PyCon Primer
Brendan
#### Future Event
##### Emily
3 events to design, manufacture and program a heart sensor
Will prob be next semester
partner with ECE Department
Use Eoghans reputation in ECE
### Skynet
* Documentation for bot needs to be improved
* In progress
### Trips
#### PyCon
##### Transport
Green bus it is
##### Payment
Brendan will book tickets soon
##### Wolves
is up right
##### Email
To be written to get the group tickets
##### Lero
Brendan needs to mail them about teh sponsorship
#### End of Year
Pending/in progress
### AOB
#### Please add your name and committee role to your discord nickname
Brought my attention to this: <<https://discord.com/channels/689189992417067052/1299383216800530443/1300783440655810580>> as I had to click the user name to figure out who was going to miss tonight

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## Attendance
### Present
* Eoghan
* Brendan
* Emily
* Sean
* Nanda
* Hans
## Minutes
### Committee
#### President
Hopefully discord bot got announced
Skynet controls everything
#### Treasurer
##### Bank Mandate
* All forms nearly signed, waiting till after Pycon to go to bank on chance we need to lean on Brendan one last time, plan on going in next week.
* Putting this on the official record:
We are putting the HSO on the Bank Mandate in place of the Secretary as the Secretary is a 1st year and C&S want to avoid 1st years on bank mandate where possible, we only have 3 signatories on our account, so swapping in older committee member to fulfil this requirement.
##### Sum-up
Standing Item
Keep forgetting to do the passport, will get that done this evening or tomorrow.
#### HSO
* Email C&S rep with details of first aid kit
* An account should be created
* Pycon will need a small 1st aid kit
* Window
* Talk to office
#### PRO
##### Merch
* Christmas Cards
* DM about possible future events, will be dealt with soon.
#### Secretary
##### Constitution
Will be meeting Brendan Tomorrow
##### Server Logo
Should be changed soon
#### {Any other role that wants to speak}
#### Misc
##### PVA - Standing Item
Log your hours
##### Training - Standing Item
###### Grievance and Dispute
Brendan + Hans attended
###### Fundraising + Sponsorship
Brendan + Nanda attended
###### Budget Points
Brendan attended
##### Collabs
###### Next Semester
* Out un Ul
* Underwater Hockey
* GSoc
* GDev
* A&M
* ...
### Events
#### Last week - 08
##### Film
###### What went well
* Seating
* Cookies
* Film choice
###### What didnt
* Folks talking
* Too much popcorn?
###### What to do better
* Couch should have been at teh back
* Book a room, in advance
#### Last week - 09
##### CTF
###### What went well
* Folks were engaged
###### What didnt
* Ask Eliza
###### What to do better
* More committee members available to help
* Ask Eliza
#### This Week - 10
##### PyCon Primer
* Being handled
#### Next Week
##### Minecraft Modding Primer - 10
Is this still feasible Hans?
\- No
Dangers of online to replace it.
Emily has a passion for it
###### Room
Courtyard
###### Wolves
Nanda?
###### Announcements
Hans/Nanda
###### Poster?
No
#### Following Week - 12
##### Advent of Code Primer
Brendan
### Skynet
NA
### Trips
#### PyCon
Announcement emails to be sent tomorrow at 6pm
Redbrick wants 10-11 tickets
Approved
* Flags
* Get from office Friday
* Camera
* Get out on Friday
##### Advertise
* [x] ISE - Christ Exton
* [x] 1st years - Alan Ryan
* [ ] 2nd Years - Eliza/Emily
* [ ] 3rd Years
* [x] 4th years - Brendan/Hans/Eoghan
* [x] Misc - Jim Buckly
##### Lero
See email
##### Tickets - Conference
Treasurer - Done
##### Tickets - Bus
DBrendan - Done
##### Plan
Done by ~~Nanda~~
#### End of Year
Got email, plan needs to be reviewed
two weeks time to be reviewed
### Sponsorship
#### Netapp
Food + hoodies count as sponsorship
Mail to be sent to Scholars and Netapp
### AOB
* Committee perks involve prior knowledge of **ALL** events, prior to announcements
* All committee must pre-book events where pre-booking is required
* If an event requires extra money, you **STILL HAVE TO PAY**, same as everyone else.
* The society can only subsidise **up to 50%** of any trip. (I know they have brought up that club members shouldn't have to pay for the busses but my understanding of that is that it is just the teams playing, societies act like the supporters busses in this regard)
* Add budget points as a standing item next time
* Shay as assistant Treasurer
* Get discord bot on agenda for next semester council

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## Attendance
### Present
* Brendan
* Nanda
* Eliza
* Sean
* Archie
* Hans
* Irene
* Amy
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
#### Treasurer
#### HSO
#### PRO
* Amy getting on Xmas logo.
* Hopefully weekend or next week.
* Xmas cards delayed.
* Hopefully done next week.
* Add in brown thomas?
#### Secretary
* Finally doing his job.
* Constitution Changes is in forgejo.
* put in any wanted changes as a comment.
#### Tech Officer
* Games servers
* Migrate from pterodactyl to pelican.
* Not pressing. After exams.
* Person in charge of pterodactyl ditched the thing.
* People wanna add stuff, but can't.
* switching to make it possible to do changes.
* Brendan follow up on migration guide.
#### Misc
{Stuff that dosent fit into ay specific role}
##### Standing Item - PVA
* do it!!!!!
##### Standing Item - Training
###### GDPR
* Online.
* Possibly recorded.
* Guy was dying
* Hans took notes.
* Pop them onto forgejo.
##### Collabs
* Games + games Dev - Birthday
* Gonna discuss probably on winter break.
* Dance - Valentine's event
* Speed dating.
* ISE
* Talk to them.
### Events
{We talk about last weeks event, next weeks and teh following weeks one}
#### Last week - 10
##### PyCon Primer
###### What went well
* Fairly well.
* People eventually engaged.
* They enjoyed it?
###### What didnt (and how to improve)
* Not many people.
* Better posters.
* Too easy.
* Adjust the difficulty to the people that attend.
* Christmas Day
* Low attendance expected.
* Presenter 10 mins late.
##### PyCon
See event file
#### This Week - 11
##### Nothing Planned
* Quiet break session?
* Session for quiet work on projects, study etc...
* Can get help off others and committee.
* Snacks optional but appreciated.
* "Feel free to bring in snacks"
#### Next Week - 12
##### Advent of Code Primer
* Brendan leading it
* Going well
* https://adventofcode.com/2015
* https://cdn.discordapp.com/attachments/1306635248922267699/1308521633388171264/inline-cover.png
###### Room
###### Wolves
* Nanda put up the event on wolves tomorrow!!! (or we replace you)
###### Announcements
* Brendan and hans do it later
###### Poster?
* Yes? But Hans busy
* We have backup plan.
* Eliza might do it.
#### Following Week - 13
##### Study week
* Study Session
* Same as week 11
### Skynet
* New SSD arriving, for one at least
* Building next monday.
* Cache server
* We'll need to build'n'test.
* Solve downloading issue at events.
### Trips
#### Compsoc's Inter varsity Capture the Flag 2025
Email about it
Also https://discord.com/channels/694597850008387684/694597850008387687/1308457316391325726
* February 1st - Saturday
* Team of 4 cost €50
* Make a poll and interest check
* Nextcloud
* Cover half the cost of travel and entry
#### Irish Collegiate Programming Competition
Talk about it
https://discord.com/channels/689189992417067052/1306635248922267699/1308509134064451604
* March 1st - Saturday
* Team of 3 costs €60
* Free food and T-shirt provided
* Little preparation from before
* Make a poll and interest check
* Nextcloud
* Cover half the cost of travel and entry
* Possible sponsorship from CSIS/ECE
### Sponsorship
#### Netapp
* Follow up with Netapp hoodies - value
* Some people received email to get hoodie
* Rest going for 2nd batch
* Follow up to get total count and value
* Multiply and get value of Sponsorship to record
* Scholars food invoice
* Received today
* Get Eoghan to follow through on that
### AOB
* NO touchy feely
* Better organisation for next PyCon
* Make sure to get permission for photo's
* Get official permission for whole event
* Get photo's off camera and charge it
* Make sure to bring CompSoc flag

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## Attendance
### Present
* Brendan
* Eoghan
* Kaiden
* Hans
* Eliza
* Sean
* Amy
* Archie
## Minutes
### Committee
#### President
* New building, slight update
* Tours in January
#### Treasurer
* Bank mandate has been submitted
* Have to wait 7 days working days before starting the change in admin
#### HSO
#### PRO
* Christmas cards not done yet
* Hurry!!!
* Christmas logo not done either
* Amy starting on it now
##### Irene vacated Assistant PRO
* Switched to Advisor
* Keeping social media for a week
#### Secretary
* Fu**ed up
* Need to redo constitution changes
#### Tech Officers
* Eliza wants Satisfactory
* Second discord channel for modded Minecraft
#### Misc
##### Standing Item - PVA
* Mentioned to put in hours
##### Standing Item - Training
* Hans will upload GDPR notes
##### Collabs
### Events
#### Last week - 11
##### Chill out/Project Work
###### What went well
* Just went well
* Pringles from spar were good!(and cheap)
###### What didnt (and how to improve)
* Low attendance
* Better advertisement and earlier
#### This Week - 12
##### Advent of Code Primer
* Brendan leading
* Attendance from experienced committee members requested
* Kaiden and Hans
#### Next Week - 13
##### Study week
* Same as week 11
###### Room
###### Wolves
###### Announcements
###### Poster?
#### Following Week - 14
##### Exams
#### Future Events
* Emily (and Eoghan (and ECE?)) circuit design build and code
* Eoghan get on this Wednesday and Thursday
* Satisfactory
* In Collaboration with GamesDev
### Skynet
* Looking to get some RAM
* America cheapest but duty
* Email Sent
* New SSD put in this Monday
* Ultron is alive
* Next Monday is networking
### Trips
#### CompSoc's Inter varsity Capture the Flag 2025
* Need a poll for that
* Nanda not here sadly
* Amy or Hans
* Using NextCloud
* Create thread
#### Irish Collegiate Programming Competition
* Need a poll for that
* Nanda not here sadly
* Amy or Hans
* Using NextCloud
* Create thread
#### End of Year
* Talk more about it next week
* Emily main for that
### Sponsorship
* Netapp - Scholars
* Entered in wolves?
* Will be done after exams, by Eoghan
* Netapp - Hoodies
* Will email Callum to send out the final batch of hoodies
* Last batch sent out today
* Callum has been emailed about the value
* Chill The Beans had contacted Student Life about Sponsorships
* Coffee event? Close enough nearby that an event there is feasible.
* Contact through Instagram
* Redbull
* Contacted Brendan about value through Whatsapp
* Eoghan pushing for no more Redbull sponsorship
* <https://www.youtube.com/shorts/PU5_f_OdeTU>
### AOB
* Kaiden reconsripted to Committee?
* Control our Instagram
* ISE talk tomorrow at 1pm
* Brendan Going
* Will ping Committee

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## Attendance
### Present
* Brendan
* Eoghan
* Kaiden
* Eliza
* Hans
* Nanda
* Sean
* Amy
*
## Minutes
### Committee
Next Committee meeting is in January Week 1
#### President
##### Sign-up fair Semester 2
* Email from Lisa asking are we free for it
* It will be on week 2 Wednesday 05/02/2025
* We will have no event that week
* <<https://cp.ulwolves.ie/mailbox/computer/inbox/335>>
#### Treasurer
##### Duty
* It isn't a budget item
* There was an issue in how we include it in the budget
* Specific can be found Lisa
* <<https://cp.ulwolves.ie/mailbox/computer/inbox/334>>
##### Merch through Wolves
* Fencing Pres will email Lisa about Merch through Wolves
* Can use this for expenditure and income for hoodies and all the other jazz
* PRO will need to figure out how to do this for all the different merch thingies
* Eliza said Contact in Germany for making all the merch
##### Bank mandate
* Keeping it updated
* Still awaiting the 7 buiness days from change of admin
* Brendan and Eoghan will deal with this in the Christmas
##### SumUp
* Again keep it updated
* Eoghan is finishing the paper work
* Eoghan will have this finished before Christmas break ends
#### HSO
#### PRO
* Amy did the new Christmas logo --It is amazing
##### Christmas cards
* Christmas years cards for 2025, being done by Amy over January
* We are making Christmas cards for Christmas 2025
* Nanda will remind Amy to keep doing the Christmas Card
#### Secretary
* Constitution updates over Christmas Break
* Brendan will remind Sean to keep doing the Constitution
#### Tech Officer
* Anime and Manga want a Minecraft Server
* This will be created by end of the Christmas break
* This will be done by Eliza
* Eliza is talking to Michéal about Plugins
* Warning you should make sure to talk about this in the Inter-Societies Server
* Brendan will talk to Anime and Manga about setting up a meeting
* Eliza should make a standard package for servers
#### Misc
##### Standing Item - PVA
* Don't forget to submit your times
##### Standing Item - Training
* There was no training last week
##### Collabs
### Events
#### Last week - 12
##### Advent of Code Primer
###### What went well
* PowerPoint it exists
###### What didnt (and how to improve)
* Low attendance
* End of semester low attendance is expected
#### This Week - 13
##### Study week
* Study Session in the Courtyard room 6-8:30pm
#### Next Week - 14
##### Exams
* Study Session in the Courtyard room 6-8:30pm
###### Room
###### Wolves
###### Announcements
###### Poster?
#### Following Week - 15
##### Exams
* Study Session in the Courtyard room 6-8:30pm
#### Advent (1st-25th December)
##### Advent of Code
Events are up on wolves and Discord and ongoing
* You have to have four events for Wolves as each event can only be a week long
#### Future Events
* Minecraft Modding over January
* The idea is that this will be like the Modjam over summer
* There will be prizes of 3 Full Minecraft Account Bedrock and Java
* Hans will have a rough draft for the next committee meeting
* The event will last from January 13 - February 9th
* Advent of Code Refreshed
* Committee will run another Advent of Code Event during January
* Brendan will be doing this
### Skynet
* Discord bot now accepts bedrock accounts for teh whitelist --wooo & yippee
* Ultron is online
* If you turn it off it will turn back on
### Trips
#### CompSoc's Inter varsity Capture the Flag 2025
* Do we have a poll/threads?
* Nanda will be making the poll through NextCloud Forms by Friday
* If Nanda doesn't have it done by thursday Kaiden will be making the poll through NextCloud Forms by Friday
#### Irish Collegiate Programming Competition
* Do we have a poll/threads?
* Nanda will be making the poll through NextCloud Forms by Friday
* If Nanda doesn't have it done by thursday Kaiden will be making the poll through NextCloud Forms by Friday
#### End of Year
* Need to discuss this week
* Emily main for that
* Brendan will talk to Emily
### Sponsorship
#### Netapp
* Scholars
* Sponsorship will be inputted after exams
* Hoodies
* Still need to get figures and an invoice
* They have approached us with a new Sponsorship request for 2025
* Emily three Event Event
#### Chill The Beans
* They haven't gotten back to us on the Instagram
* Brendan went into their Premises today
#### RedBull
* No details back from them yet
* Brendan will contact them
### AOB
* C&S have contacted us about the (smol) recruitment drive
* Been accepted that we are doing it
* More discussion in January
* A&M have contacted us about getting a minecraft server
* <<https://cp.ulwolves.ie/mailbox/computer/inbox/332>>
* Eoghan will make contact with the Sistem treasurer so that Shay can come on as assistant treasurer and see how it is done
* With a View of them becoming a treasurer when Eoghan is gone
* Brendan had a talk with ISE and it went well
Happy Holidays Everyone woooooooooo

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## Attendance
### Present
* Brendan
* Eoghan
* Hans
* Sean
* Amy
* Eliza
* Kaiden
* Nanda
## Minutes
### Committee
#### President
##### New building tour
* No information yet
* Hopefully sometime this month
##### Budget Points Writeup
* Brendan will take care of it this evening(template)
* He wants us to do some work
##### Documentation
* Brendan putting stuff up on Skynet wiki
##### Selling Pi's?
(Links into PRO merch, kinda)
* We would need an event around it
* We need to check with C&S if we can do that
#### Treasurer
* Last part of bank documentation is still needed. Brendan and Eoghan will do this
* Sum-up in progress
* Deadline Friday, do it tomorrow tho.
#### HSO
#### PRO
##### Merchandise
We need to order merch and sell it (better than the recent hoodies)
* We have a lot of uuuuhhhhhmmmms
* Hans will E-mail Student Life
##### Poster for Semester Events
* We need one for the C&S Fair
* Include Wolves and Discord QR code and our logo
* Do not let Nanda do this, Please Amy.
##### Christmas/Generic Cards
* Not currently Urgent, but don't forget
##### Deadlines
* We need to differentiate between fixed and flexible deadlines
#### Secretary
##### Constitution
* Deadline end of February
#### Tech Officer
* We need the Minecraft Server for A&M taken care of
* Try to do something about this next week
#### Misc
{Stuff that doesnt fit into ay specific role}
##### Standing Item - PVA
##### Standing Item - Training
##### Collabs
### Events
#### Doing
* Signup Fair
#### Ideas
* Lightning talks
* Maybe leave for SISTEM?
* Show and Tell
* Birthday Event
* Collab with GSoc and GDev
* Circuit design, build program
* 3 weeks
* Emily lead
* Netapp Sponsorship?
* Satisfactory event
* Minecraft modding event?
### Skynet
#### Council
* Will be having the slide at the next council(week 01) about the discord bot
* Will have a list of Clubs&Socs with Discords
#### Server RAM
Can buy?
* Confirmed we can
* Coming From Poland
### Trips
#### Competitions
We have two that we are planning to go to
* Ping might be a good idea
* Remind of Survey
* Don't do a Nanda
#### Foreign trip has to be Quickly Planned
Berlin?
* Flights
* After Exams(28th May)
* Accommodations
* Brendan will take both of those
* 7 events
* One each day
* Kaiden will look into this
#### SISTEM
* March 8th
* Social Media Takeover
### Sponsorship
### AOB

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## Attendance
### Present
* Brendan
* Nanda
* Amy
* Sean
* Hans
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
##### Framework for Small trips/Competitions
* There are low numbers wanting to go for the competition
* Too little numbers to have them represent us as a society
* We have people organise transport themselves
* We are all in agreement that this is a good idea
* We may need a form for PRO picture taking
* We offer to take up half the cost of submitted receipts as sponsors
* No committee has to go
* Nanda is sending an email to office
* Deadline Thursday
#### Treasurer
#### HSO
#### PRO
* Galway trip is not going ahead
* Cork is self organised
* Need a better board for us
* Kanban Board
##### Semester Poster
* Amy did a brilliant job
* Good job amy
* She needs to put it up on open governance
#### Secretary
##### New Date and Time for Committee Meeting
* Both the time and date are unsuitable for meetings But we can't change it
##### Constitution
* More changes required
* Will need to schedule EGM
* Exact time to be decided
#### {Any other role that wants to speak}
#### Misc
{Stuff that dosent fit into ay specific role}
##### Standing Item - PVA
##### Standing Item - Training
* [Treasurers Workshop 1 Semester 2](https://ulwolves.ie/memberships/bookings/event/16607)
* [Training New C&S Committees](https://ulwolves.ie/memberships/bookings/event/16644)
* Get our new members to go there
* [Treasurers Workshop 2 Semester 2](https://ulwolves.ie/memberships/bookings/event/16604)
* [Fundraising & Sponsorship Workshop 1](https://ulwolves.ie/memberships/bookings/event/16608)
* [Treasurers Workshop 3 Semester 2](https://ulwolves.ie/memberships/bookings/event/16635)
* [Consent training for C&S Workshop 1](https://ulwolves.ie/memberships/bookings/event/16643)
* We need everyone to go there. Everyone!!
* [Fundraising & Sponsorship Workshop 2](https://ulwolves.ie/memberships/bookings/event/16609)
* [Consent training for C&S Workshop 2](https://ulwolves.ie/memberships/bookings/event/16642)
* [Treasurers Workshop 4 Semester 2](https://ulwolves.ie/memberships/bookings/event/16636)
* We should get Shay to go to this one
* [Grievance & Dispute Workshop 1](https://ulwolves.ie/memberships/bookings/event/16605)
* [Grievance & Dispute Workshop 2](https://ulwolves.ie/memberships/bookings/event/16606)
* [Budget Points Workshop 1](https://ulwolves.ie/memberships/bookings/event/16637)
* [Budget Points Workshop 2](https://ulwolves.ie/memberships/bookings/event/16638)
* Get as much going there as possible
* Take as many notes as possible
##### Collabs
###### Birthday
* Games
* Games Dev
* Computer
* Week 10 or 11
* In EG010
* Black Forest Gateaux
* Poster(cake is a lie?)
Late in semester?
New building?
* No, not until September
*
###### LAN Party?
* Games Dev
* Hans make trade in intersoc discord to kick it off
* Might reach out to Games Soc
###### International Soc
* Ask them if they want an MC server
#### This Week - 01
##### Lightning Talks
* Pizza
* About 150 euro
* For quarter past/half past 7
* Pretty much organises, for once
#### Next Week - 02
##### C&S Signup Fair
* Starting at 3
* Brendan is there the whole time
* Nanda help with teardown
#### Following Week - 03
##### Discord/Minecraft/Skynet
###### Room
###### Wolves
###### Announcements
###### Poster?
#### Show and Tell
Need to start advertising it
* Amy taking care of poster
* Advertising starts tomorrow
### Skynet
#### Discord Bot
* In progress
* API guy getting to it this week
### Trips
#### Smaller Competitions
#### End of Year
* Brendan has pinged people
* Needed in week and a half
* Research placees to go
* Berlin
### Sponsorship
#### Netapp
* Brendan will email them in 20 minutes
### AOB

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## Attendance
### Present
* Brendan
* Nanda
* Shay
* Sean
* Hans
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
#### Treasurer
##### Shay, Assistant Treasurer
* Officially voted in as Assistant Treasurer
#### HSO
#### PRO
* NO events this week
* Reminder for posts and emails needs to be put in place
#### Secretary
* Constitution done soon?
#### {Any other role that wants to speak}
#### Misc
{Stuff that dosent fit into ay specific role}
##### Standing Item - PVA
##### Standing Item - Training
* [Treasurers Workshop 2 Semester 2](https://ulwolves.ie/memberships/bookings/event/16604)
* [Fundraising & Sponsorship Workshop 1](https://ulwolves.ie/memberships/bookings/event/16608)
* [Treasurers Workshop 3 Semester 2](https://ulwolves.ie/memberships/bookings/event/16635)
* [Consent training for C&S Workshop 1](https://ulwolves.ie/memberships/bookings/event/16643)
* [Fundraising & Sponsorship Workshop 2](https://ulwolves.ie/memberships/bookings/event/16609)
* [Consent training for C&S Workshop 2](https://ulwolves.ie/memberships/bookings/event/16642)
* [Treasurers Workshop 4 Semester 2](https://ulwolves.ie/memberships/bookings/event/16636)
* [Grievance & Dispute Workshop 1](https://ulwolves.ie/memberships/bookings/event/16605)
* [Grievance & Dispute Workshop 2](https://ulwolves.ie/memberships/bookings/event/16606)
* [Budget Points Workshop 1](https://ulwolves.ie/memberships/bookings/event/16637)
* [Budget Points Workshop 2](https://ulwolves.ie/memberships/bookings/event/16638)
* [ Treasurers Workshop 5 Semester 2](https://ulwolves.ie/memberships/bookings/event/16671)
##### Collabs
* We have no reply from International Soc yet
### Events
{We talk about last week's event, next weeks and teh following weeks one}
#### Last week - 01
##### Lightning talks
###### What went well
* Food was good
* Presenters did well
* Good flexibility made it turn out pretty well
###### What didnt (and how to improve)
* Not enough presenters
* We may need a larger pool of presenters organised beforehand and confirmed(not necessary)
* Time limit
* Adjust time limit according to amount of presenters available(five minutes works well aswell)
#### This Week - 02
##### C&S Fair
* We have at least 3 people available at a given time
* Proster will be printed off
* 3 or 4 copies for our stand
* A4 (or A3?)
* Amy and Nanda will take care of the printing tomorrow at 12
#### Next Week - 03
##### Skynet/Discord/Minecraft
###### Room
* Courtyard
###### Wolves
* Event needs to be put up by thursday
###### Announcements
###### Poster?
* Probably not(we'll ask Amy anyways)
* If yes, done by Friday
#### Following Week - 04
##### CTF
* Shay is being captured to do it
* Previous Capture the Flag
* https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/main/Events/2023-2024/Semester-1_Week-07.md
* A beginner's guide on bandit's CTF
* https://overthewire.org/wargames/bandit/
* We'll finalise this next week
##### Show and Tell - 13
* Poster Progress?
* Poster in progress
* Prizes need to be orgnaised
* Social media not yet required
### Skynet
Council Bot, if ready
Contact Keith
* Expecting API by Thursday/Friday
* Submitting to council this Thursday
### Trips
#### Berlin
Will go through the plans
https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/trip/2025-Euro/Events/Planned/Euro_trip_2025.md
* Committee members going need to take consent training
* [Consent training for C&S Workshop 1](https://ulwolves.ie/memberships/bookings/event/16643)
* [Consent training for C&S Workshop 2](https://ulwolves.ie/memberships/bookings/event/16642)
### Sponsorship
#### Lero
Follow up on this?
* We need to submit the Invoice
* Pinged on treasurer chanel
* Allows us more room
#### Netapp
Email prepped?
https://discord.com/channels/689189992417067052/1336010851924050020
* Needs reviewing
* Sponsor 2/3 events that are upcoming
### AOB

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## Attendance
### Present
* Emily
* Eoghan
* Shay
* Nanda
* Truck
* Amy
* Brendan
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
##### Sponsoring Competitions
* Can sponsor folks to go to CTF's
* CTF/Programming Competition for 1st of March
##### Guest Speakers
* Can give folks membership
* We cover the costs of it
* tick paid in cash
##### C&S Ball
* 10 Tickets
* 30 per person
* Offer to Milan
##### Patch
Was contacted about an Event
Week 7/8?
Food provided, sponsorship
No objections
##### Kanban/Trello
We have one available here: https://forgejo.skynet.ie/Committee/internal_plans/projects/7
Might be useful to start using ti again since its good for organisation, specifically of long term events
#### Treasurer
##### SumUP
* Need to go to Lisa for assist with some of the docs required
##### Shay on bank (SISTEM)
* Bank online access
* Kafkaesque
* Brendan/Shay needs access
#### HSO
#### PRO
* Poster for Show and Tell is being worked on.
#### Secretary
#### {Any other role that wants to speak}
#### Misc
{Stuff that dosent fit into ay specific role}
##### Standing Item - PVA
##### Standing Item - Training
* [Treasurers Workshop 3 Semester 2](https://ulwolves.ie/memberships/bookings/event/16635)
* [Consent training for C&S Workshop 1](https://ulwolves.ie/memberships/bookings/event/16643)
* [Fundraising & Sponsorship Workshop 2](https://ulwolves.ie/memberships/bookings/event/16609)
* [Consent training for C&S Workshop 2](https://ulwolves.ie/memberships/bookings/event/16642)
* [Treasurers Workshop 4 Semester 2](https://ulwolves.ie/memberships/bookings/event/16636)
* [Grievance & Dispute Workshop 1](https://ulwolves.ie/memberships/bookings/event/16605)
* [Grievance & Dispute Workshop 2](https://ulwolves.ie/memberships/bookings/event/16606)
* [Budget Points Workshop 1](https://ulwolves.ie/memberships/bookings/event/16637)
* [Budget Points Workshop 2](https://ulwolves.ie/memberships/bookings/event/16638)
* [Treasurers Workshop 5 Semester 2](https://ulwolves.ie/memberships/bookings/event/16671)
##### Collabs
### Events
{We talk about last weeks event, next weeks and teh following weeks one}
#### Last week - 2
##### C&S Fair
###### What went well
* Yes
* Nerd Row
###### What didnt (and how to improve)
* More Pizza, had to order some
#### This Week - 3
##### Skynet/Discord/Minecraft
* Pinged Gavin Wade to advertise to 1st years
#### Next Week - 4
##### ~~CTF~~ Patch
Brendan will copy in the text from teh msg
###### Room
###### Wolves
###### Announcements
###### Poster?
#### Following Week - 5
##### No Event
#### Circuit design and building - 9/10/11
Not on
#### Show and Tell - 13
* Poster Progress?
* In Progress
* Prizes Progress?
* Ask Netapp
* Social media not yet required
### Skynet
NA
### Trips
#### Berlin
Need to submit
Need to have an interest form go out in teh next few days
### Sponsorship
#### Netapp Email
Brendan Will follow it up
#### Lero - PyCon trip
* Will need to follow up teh email chain
### AOB
* Open up logo making to the whole Society
* Rust Lang server's bot has a pool of logos
* <https://github.com/rust-community-discord/ferrisbot-for-discord/tree/main/assets/server-icons>
* Got approval
* Talked to Aisling about Sean about asking him to resign as Secretary
* Misled members in AGM about prior committee experience.
* Originally had a highly inappropriate profile pic of an underage character.
* Misgendered several committee members, even after being corrected about it.
* Took photos of people on PyCon trip without notifying them.
* It was then posted publicly without asking the folks in question for permission.
* Incidents in Anime and Manga
* Explicit talk before it was a proper Society in voice chat.
* Explicit talk as a Committee member in voice chat.
* In light of the incidents in A&M, the risk for permitting Sean on the Berlin trip would be too great.

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## Attendance
### Present
* Nanda
* Brendan
* Sean
* Shay
* Eoghan
* Kaiden
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
* Last week's minute's need uploading
* Emily and Sean Leaving Committee
* Wolves API is up
* Announcements out
* 3 People going out to competitions
* We are helping subsidise some of the costs and using C&S flag
#### Treasurer
* Bank mandate is progressing...
* Brendan has the form waiting
* Facilitate access for Shay if possible
* We have an email for request for lease out
#### HSO
* HSO has resigned
* Replacement required
#### PRO
* We need to put up the patch picture
#### Secretary
* Quitting Position
#### {Any other role that wants to speak}
* We have it!!
#### Misc
{Stuff that doesn't fit into any specific role}
##### Standing Item - PVA
##### Standing Item - Training
* Consent Training was on today
* Consent training is mandatory for next year
* Nanda, Kaiden, Shay, Hershel
##### Collabs
### Events
{We talk about last week's event, next weeks and teh following weeks one}
#### Last week - 3
##### Skynet/Discord/Minecraft
###### What went well
* Better instructions, but still need some improvement
* Friendly Banter
* Good tech support
###### What didn't (and how to improve)
* Template rough around the edges
* Has been fixed
#### This Week - 4
##### Patch
* Planned out
* Pizza expected
#### Next Week - 5
##### Charity week
#### Following Week - 6
##### Satisfactory
* Hans
* In progress
### Skynet
* Hardware changes
* May need more sacrifices
### Trips
* Berlin trip
* Consent training mandatory for this
* Form is "up"
* Nextcloud issues
### Sponsorship
* Lero...
* Netapp....
### AOB
* Getting Brendan an Award
* Committee Awards are open
* Getting New-and-Improved award!!! (we need it)

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## Attendance
### Present
* Nanda
* Brendan
* Amy
* Hans
* Eoghan
## Minutes
### Committee
{Committee-based stuff here, each role can talk about their field}
#### President
##### EGM
* Week 8?
* New Secretary
* New HSO
* Updated Constitution
* Talked to Lisa
* We don't need to have it immediately, but we should have it soon
* (We need time to advertise)
* There'll be pizza (maybe cookies)
* LaTex version of the Constitution is coming soon
* Needs "Code of Conduct" guidelines added
* Needs rules for people who've broken it in the past/discovered after the fact
* Needs consequences for breaking it
* Maybe ask a discord handle during AGM?
* Needs "Official Signature Line" (for SumUp)
##### Awards
* Brendan submitted one on behalf of the Soc (Best Society of the Year)
* Brendan is to go in to drop-in session to discuss awkward wording on award submission
* Some questions felt like they weren't for UL.
* Submitted Brendan for best society member
* It Also needs to be discussed in drop-in session for awkward wording
* Says explicitly that applicant can't be themselves but it's worded like they're writing it
#### Treasurer
##### SumUp
* In Progress
##### Bank Account
* Called today, asked questions
* Couldn't find answers today
* Going to call the bank on Thursday
* In Progress
* Needs required information to log in
##### Sponsorship
* LERO
* Form needs to be submitted
* SISTEM are going to be contacting LERO as well
* Patch (pizza)
* Needs to be put up on Wolves (Income)
##### Capitations
* We can only pull from it for things we have already budgeted for
* If we fail to pull from it is goes to waste
* It looks like it's going to be straightforward
* Budgeted 1.5k for SISTEM this year for easy use
##### Hack Ireland
* We had folks head off to that
* Got pics
* To refund half of travel + tickets
* Need to ask IBANs/BICs(if applicable)
#### SISTEM Treasurer
* Merch (Falls under SISTEM)
#### HSO
#### PRO
##### Competitions
###### Cork - 2025-03-01
* Advertise
#### Secretary
#### {any other role who wishes to speak}
#### Misc
{Stuff that doesn't fit into any specific role}
##### Standing Item - PVA
* Stay up to date
##### Standing Item—Training
* Wolves now has a filter on teh Whatson Page
* <https://ulwolves.ie/whatson>
##### Collabs
### Events
#### Last week - 04
##### Patch Presentation
###### What went well
* Lots of people were interested
* Got Sponsorship
* Lots of ISE folks were there
###### What didnt (and how to improve)
* Too Short
* Not really an improvement available
#### This Week - 05
##### RAG Week
No event
#### Next Week - 06
##### Satisfactory
* Could set up one of the gaming PCs with the world on it
* Pelican can run Satisfactory (only on UL because firewall)
* PowerPoint Presentation (needs to be uploaded to Presentation repo)
###### Room
* Courtyard Room: 6:00PM-8:30PM
###### Wolves
###### Announcements
###### Poster?
* No Poster
#### Following Week - 07
##### CTF
* Handled by Shay
#### End of Semester - 13
##### Show & Tell
* Needs to be anything Computer-Based, tangentially related to Computers at least
* Anything cool you're proud of
###### Poster
* DONE!!!!!!!!!!!!!!!
###### Sponsorship
* Email in-Progress
###### Advertising
* Needs to be advertised every time any other event is announced/advertised.
### Skynet
{
Standing item section for Skynet stuff,
Technically could be part of Senior Sysadmin, but that role isn't always filled
}
* Skynet training was canceled this week due to Charity Week.
* Ultron turned itself back on.
### Trips
#### Berlin
* New form required to be submitted
##### Form feedback
<https://nextcloud.skynet.ie/apps/forms/mTf7gd7DJjJkxcJf/results>
### Sponsorship
### AOB

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## Attendance
### Present
* Nanda
* Kaiden
* Eoghan
* Hans
* Brendan
*
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
##### EGM
* Week 9?
* New Secretary
* New HSO
* Updated Constitution
##### New Committee
* Can use it to fill in for
* Currently, Hans and Kaiden are tapped for HSO and Secretary respectively
* Emily wants to become a training Officer
* Aim to elect more assistants for everything
##### Next Week
* Hustings, no committee meeting Tuesday, Monday?
* Two options for the committee meeting
* option 1: later on tues 8-9
* option 2: monday 6-7
#### Treasurer
##### Bank Account
Brendan hates the bank /srs
Tried to get it today the code didn't work out
Lisa was pinged, to talk about doing bank accounts for socs, focus on how bank accounts affect socs /neg
Trying again tomorrow
##### Sponsorship
* Pending Lero
* Eoghan needs to find the email and reply to it
* Pending receipt from being submitted patch
##### Hack Ireland
* We had folks head off to that
* Got pics
* To refund half of travel + tickets
* The refund needs to wait till after the Bank Account is sorted
##### SumUp
* Need to get the front page of the constitution signed and uploaded
* Print it off
* Signed by Brendan and Eoghan
* Look into signing digitally
#### SISTEM Treasurer
* Merch
* Pending on bank Account
#### HSO
#### PRO
* Nanda got the donuts
##### Assistant PRO
###### Steam Account
* Issues
* Tried to get satisfactory setup
* The email has exploded, and so we can't access it
* Contact Steam support
* Brendan and Hans
* Tmp mail server was set up to try to receive the email for the steam support
* Ping Conor Walsh and all the advisors
* Hans is doing this
#### Secretary
#### {any other role who wishes to speak}
#### Misc
{Stuff that dosent fit into any specific role}
##### Standing Item - PVA
##### Standing Item - Training
* Wolves now has a filter on the Whatson Page
* <https://ulwolves.ie/whatson>
##### Collabs
### Events
#### Last week - 05
##### Rag Week
#### This Week - 06
##### Satisfactory
##### Open Governance
* Put the Event Planning stuff on Open Governance
#### Next Week - 07
##### CTF?
* Ping Shay
* Shay and Nanda
* Give context about the CTF
###### Room
* Is booked
###### Wolves
* Is the Event up on Wolves Nanda
* Try to have it up for friday
###### Announcements
* Is the Announcements up on Wolves Nanda
* Try to have it up for friday
###### Poster?
Use the old one
#### Following Week - 08
##### Film?
* Matrix
* Terminator
* Suggestions needed
#### Following Week - 09
##### EGM
###### Wolves
* Is the Event up on Wolves Nanda
* Try to have it up for next Wednesday
###### Announcements
* Is the Announcements up on Wolves Nanda
* Try to have it up for next Wednesday
#### Following Week - 11
###### There is the Com Soc Birthday
* Need Cake
* Pizza is being helped by Aisling
* Probs a Monday
* Bring out the Picade
* Pin the tail on wolfy
#### End of Semester - 13
##### Show & Tell
###### Poster
* Done
* Thanks, Amy
###### Sponsorship
* Fuck
* NetApp ;?
* Handled by Brendan
###### Advertising
### Skynet
{
Standing item section for Skynet stuff,
Technically could be part of Senior Sysadmin but that role isnt always filled
}
### Trips
#### Berlin
##### Form feedback
<https://nextcloud.skynet.ie/apps/forms/mTf7gd7DJjJkxcJf/results>
### Sponsorship
### AOB
Feck C++ - Anon1
Feck Microsoft - Anon2

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## Attendance
### Present
* Nanda
* Eoghan
* Hans
* Amy
* Brendan
* Hersh
* JJ
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
##### New Code of Condict
Thread is up, any objections?
Will go into effect later
##### C&S Ball
2 spare tickets as is
##### EGM
* Week 10?
* Constitiution may not be ready.
* New Secretary
* New HSO
* Updated Constitution
* May not be ready
##### Hustings
* Tomorrow
* all encouraged to attend
* Dont get too drunk
* Free food
#### Treasurer
##### Bank Account
* got access
* Need to meet up with Shay to get him an account
##### Sponsorship
* Lero
* aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa
* 404
##### Hack Ireland
* Refund process started
#### HSO
#### PRO
* Progress on SISTEM announcement
#### Secretary
* *crickets*
#### {any other role who wishes to speak}
#### Misc
{Stuff that dosent fit into any specific role}
##### Standing Item - PVA
##### Standing Item - Training
* Wolves now has a filter on the Whatson Page
* <https://ulwolves.ie/whatson>
##### Collabs
### Events
#### Last week - 06
##### Satisfactory
###### What went well
* Got access to steam account
* Transferred saves
###### What didnt (and how to improve)
* Dont clash with Games Pub Quiz
#### This Week - 07
##### CTF
#### Next Week - 08
##### Film
Collab with Out
Imitation game?
* use intersocs to collab
###### Room
###### Wolves
###### Announcements
###### Poster?
#### Following Week - 09
##### ???
#### Following Week - 10
##### EGM + Presentation from Almnui
Combo should be pretty good for attendance
#### Following Week - 11
###### There is the CompSoc Birthday
* This will be the monday
* Git is 20 years old this day
* Need Cake
* Pizza is being helped by Aisling
* Probs a Monday
* Bring out the Picade
* Pin the tail on wolfy
#### End of Semester - 13
##### Show & Tell
* Will need Event on Wolves
###### Poster
* Done
###### Sponsorship
* Brendan is Lagging
###### Advertising
### Skynet
#### Old Websites
* 1996 is in progress
* 2003 pending
* 2006 pending
### Trips
#### Berlin
##### Form feedback
<https://nextcloud.skynet.ie/apps/forms/mTf7gd7DJjJkxcJf/results>
### Sponsorship
* Qualcomm
### AOB
* How is everyone
* ULTRAKILL
* Fine
* -1
* Not too bad

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## Attendance
### Present
* Nanda
* Amy
* Eoghan
* Hans
* Shay
* Brendan
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
##### New Code of Conduct
Has been set, will need an announcement.
##### C&S Ball
* Photo are taking our spare ticket
* Payments to be sorted out shortly
* We have 10 bus seats as well
* We may have 1 spare as well
##### Constitution
* PR
* https://forgejo.skynet.ie/Computer_Society/open-goverance/pulls/66
* PDF
* https://forgejo.skynet.ie/Computer_Society/open-goverance/archive/constitution_latest.zip
* Paper versions in teh server room (with highlights)
* Changes still able to be made, checkout teh branch and push
#### Treasurer
* Mostly on hold until next week?
##### SumUp
##### Sponsorship
* Lero
##### Capitations
##### Hack Ireland
#### HSO
#### PRO
#### Secretary
#### {any other role who wishes to speak}
#### Misc
{Stuff that dosent fit into any specific role}
##### Standing Item - PVA
##### Standing Item - Training
* Wolves now has a filter on the Whatson Page
* <https://ulwolves.ie/whatson>
##### Collabs
### Events
#### Last week - 07
##### CTF
###### What went well
* Higher than expected turnout
* Its Midterm time
###### What didnt (and how to improve)
* Brainrot
* No way to fix, tis the younglings
* Same CTF as last semester
* Maybe try a new one for them
#### This Week - 08
##### Film with Out in UL
* Collab
* Fetching cookies (80)
* Nanda (guarenteed)
* Amy (maybe)
* Will have to go about 5pm
#### Next Week - 09
##### LAN
* Pair with Gdev/Games?
* Fistful of Frags
* Free
* King of the Castle
* Like Jackbox
###### Room
###### Wolves
* Its up
###### Announcements
* To be prepped up
* Lorem ipsom to be replaced
###### Poster?
#### Following Week - 10
##### EGM + Almnui
* Announcement needs to be sent out Tomorrow
* Prepped up tonight
* Any ajenda items will be finalised next wednesday
* Will be Pizza & Cookies (20 or 40?)
* Two almnui wanting to talk about their live
#### Following Week - 11
###### There is the CompSoc Birthday
* Game - 35
* Comp - 33
* Gdev - 1
* Need Cake (a lie?)
* Pizza is being helped by Aisling
* ~~Probs~~ a Monday
* Bring out the Picade
* Pin the tail on wolfy
* Git is 20
#### End of Semester - 13
##### Show & Tell
Get NetApp to do pizza???
###### Poster
* Done
###### Sponsorship
* Email prepped on wolves
###### Advertising
* Needs to be up on Wolves for email
### Skynet
#### Old Websites
* In progress
### Trips
#### Berlin
* Verbal confirmation from exec members
* need to start booking
* Event up on Wolves soon (very very soon)
##### Form feedback
<https://nextcloud.skynet.ie/apps/forms/mTf7gd7DJjJkxcJf/results>
### Sponsorship
### AOB

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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
3. Startups and Wind Downs:
1. New Society – Pool
2. Wind Downs
4. Clubs and Societies Budgets and Finances
5. Advice & Advocacy Department Presentation with Nicole
6. Meet your student officer team
7. C&S Fair Feedback
8. Scholars
9. AOB
## Housekeeping
Submit agenda items to Jana
## Minutes and Apologies
History + Games proposed
## Matters arising
## Start-ups and wind-downs – standing item
### Startups
#### Pool
Deferred to Week 5
### Wind down
* Good Deeds
* Astronomy
## Clubs and Societies Budgets and Finances
* Tomorrow is the last day for appeals
* Pool is 400k
* Same as last year
* Lost out on teh Enablement fund (40k eur from BOI)
* Postgrad SU is developing and cut funding for C&S
* Lost arts and sports fund
* Noted that Clubs get more than societies
* Floated idea of 25% to Socs
* Takes effort to build up budgets (for societies)
* More things to count as income/expenditure for clubs?
* 600k is what is needed to give everyone what they asked for.
* Will have more to talk about it next week
* Going to have to have a look at how many oversees trip for clubs/socs is feasible
## Advice & Advocacy Department Presentation with Nicole
advicehub@ul.ie (see slides)
### Speak yer mind
* Election seems to be more bribery based
* Not really the space for it here
* 2 core + more) is fine
* Request for networking event
* Will have a network event in teh future
* Discord specifically requested
* Update on storage situation in PESS
* They will check
* Enquiry about teh new handball
* Hockey asking for support
* No limits on collabs
* Room Bookings
* Room swapping isnt encouraged
## Meet your student officer team
## C&S Fair Feedback
* Few more days notice next time
* Always wednesday week 1
* Recommendation to pop it in handover
* Numbered pod groups were liked
* More categories on teh C&S website
* Group ballsports
* Feedback from council before was to not do that
* Lots of folks didnt know about Wolves
* Not a lot of folks have teh wolves app on their phone
* THERE IS AN APP??????
* No we dont use teh app
* I know keith was trialling it last year
* More accessibility for disability/neurodivergent
* Headphones + sensory toys
* Start a half hour earlier (computer)
## Scholars
Scholars is accepting bookings for thursdays and weekends (if enough notice given)
Problems before, seems good now
Pizza + Drinks for admin because of freshers week (normally scholars).
If we have any issues with Scholars we wont be going there after hustings
## AOB
* Booking rooms main building
* Do socs actually get rooms in main building?
* Seems like always gets bumped to kemmy/schuman
* Kemmy -> Schuman -> Main building

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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
3. Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
4. C&S Committee Support/Workshops/Training
5. PVA Hours
6. Personalised C&S Gear
7. What's on your mind?
8. AOB
## Minutes
### Housekeeping
### Minutes and Apologies
### Matters arising
#### Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
##### Eoghan
Us as C&S need more money, looking for suggestions from us.
Trying to get us to move as one front rather than clubs v socs
Rugby - Not enough for two teams to travel on the day.
PBP - Maybe an open letter
Computer - Last time funding increased, we got it by going through the senior leaders.
Aisling - Discussions tab may be good. Management don't know what we do.
Watersports? - They have the committee and numbers to run events every weekend but not enough funding
Rowing - They are one of the best clubs in the country but have to borrow boats.
History - N/A
Environment - C&S is growing in number but the pot is growing but the funding is the remaing the same size.
Computer - Maybe get bodies moving. Try to spin it as good PR for the Uni?
Dance - Clubs not represnting the uni properly. They see other unis getting the funding to travel but they don't
PBP - Funding per student remaining the same.
Aisling - 2 years ago went from 360k to 400k by pairing back non-club and society expense. ~€100 per student roughly. This is a resource in general. Clubs need to go through UL Sport for new developments and new clubs.
Final thoughts - Point out things that you mightn't have been able to do because you had no funding.
Noreen - Add if people had to pay to represent the university.
History - Would it be worth getting someone to look into other Unis about where they get their funding from.
Scuba - Reach out to companies for sponsorship
Aisling - Usually up to individual C&S to do so, but UL Wolves are beginning to look into sponsoring major events.
##### Brendan
Budget went up last time because C&S cut costs, not because of an actual budget increse.
Use "Discussions" on Wolves
Exec will investigate how other uni's get their funding.
### Start-ups and wind-downs – standing item
See next council
#### Startups
#### Wind down
### Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
### C&S Committee Support/Workshops/Training
#### Eoghan
GDPR week 7
Treasurer workshop 3 week 8 - Need to attend this one.
Budget week 9 - get committee to go to this maybe?
Week 7 or 8 for greivence, email to follow for this one.
Goal is to make all of this training virtual at some stage in the future.
Spaces is limited, remember to book.
#### Brendan
More than just the designated folks should go to them
Week 7/8 Greivences and Disputes
They are open to more types of training
### PVA Hours
#### Eoghan
Hours are accepted every 2 weeks.
Council counts as an hour for the PVA
#### Brendan
(Got QR code to the page)
Might help for funding for C&S overall
### Personalised C&S Gear
#### Eoghan
No personalisation, it's just for C&S.
Originally only worked with Nike, things are now cheaper as they have researched other suppliers.
No minimum order.
#### Brendan
(Got pic of slide)
No Min amount
20-50 for hoodies
### Exec Update
(pic of slide)
Discussion of networking time/day
Tuesday decided
Clubs + Socs
Bring feedback to council.
### What's on your mind?
#### Eoghan
Dervla - C&S Capacity. Dervla is willing to support us. There is a lock on new memberships available should it be neccesary, all you need to do is talk to Lisa to lock and unlock.
Events turnover at midnight, maybe change it to midday to allow an announcement to occur.
Aisling - UL are using C&S to sell it by saying it's only €5 to join them at any time, but that is a miss-information.
Dance - Budget is only 1st round, 2nd round is non-budget C&S, 3rd round is guests not in C&S. Doesn't always go to 3rd round.
Environment - Is the Munster training ground in use all the time, might there be an oppertunit for clubs to use it.
Noreen - They are completely seperate, Munster had to fight themselves to let the Womens team to use it.
Drama - BICS & Hustings
Aisling - Questions for hustings / C&S awards are changed to match BICS
Environment - BICS drop-increased
Aisling - No date set in stone as BICS don't have dates set in stone.
#### Brendan
Memberships can be locked if ye are at capacity
For Bics the (UL) awards will mirror it
### AOB
Aisling - Jana's email over Open days. Email info email address if there are questions.
Dervla - Flower fest is on in the Courtyard tomorrow
Dance - Announce Dance UL are holding a fundraiser for Jigsaw, happy to accept donations.

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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
* Startups
* Pool Club
* Anime and Manga Society
3. Committee Support/Workshops/Training
4. Executive Updates - standing item
* C&S Finance: Open Letter to the University
* Chairpersons Group Chat
5. Club Updates
6. Head of Student Engagement - Paul Lee
7. What’s on your mind?
8. AOB
## Minutes
### Housekeeping
### Minutes and Apologies
### Matters arising
### Start-ups and wind-downs – standing item
#### Startups
##### Pool
Have secured pool tables during a slot
History asking if its worth having a club
They plan to enter competitions
Got voted in, just about
##### A&M
Got 121/20 signatures
Aisling calling for folks to be respectful for folks preseting
GSoc asked what events will eb done
EnviroSoc asked if a library will be bought
Nope, use existing
History asking about Copyright
Crunchrole
_ asked about teh budget
Low cost
Voted in with wide margin
#### Wind down
### Committee Support/Workshops/Training
_ wondering if gdpr training will be run again
Not mandatory (at teh moment)
Slides will be used as a resource doc
### Executive Updates - standing item
#### C&S Finance: Open Letter to the University
Forum post will be remaining open
(We plan to talk about it this evening in teh committee meeting)
History stated that tey are supporting for increased funding.
There is some confusion between budget and funding
Table Tennis is asking if its a across all uni one
Its not that the funding has been cut but rather more folks in c&s and cost of living
#### Chairpersons Group Chat
Brendan joined the group chat
#### Networking evening
After next council meeting we will get free pizza and a room
5th of november, V for Vendetta
Will be in red raisins
### Club Updates
Not too relevant for us
CTF may fall under it?
### Head of Student Engagement - Paul Lee
* Section 64???
* The finances are frozen now
* History of facility development
* 19500 students now
* UL Tea visits scotland
* November is hard hat tours
### AOB
* C&S merch dropin is at 12 tomorrow
* Asking for commuter friendly events

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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
* Startups
* Pool Club
* Anime and Manga Society
3. Committee Support/Workshops/Training
4. Executive Updates - standing item
* C&S Finance: Open Letter to the University
* Chairpersons Group Chat
5. Club Updates
6. Head of Student Engagement - Paul Lee
7. What’s on your mind?
8. AOB
## Minutes
### Housekeeping
### Minutes and Apologies
### Matters arising
### Start-ups and wind-downs – standing item
#### Startups
##### Pool
- 5 EURO MEMBERSHIP
- TABLE TENNIS ASKS QUESTION ON HOW LONG AGO THIS WAS STARTED, ANS: IT WAS STARTED LAST YEAR BUT SOMETHING CAME UP BUT THEY GOT IT STARTED UP NOW
- HISTORY SOC ASKS WHAT POOL CLUB PLANS ON DOING WITH MONEY, FEARS OF BEING A DRAW ON RESOURCES. ANS: COULDN'T CATCH IT BUT SOMETHING SOMETHING THEY WANNA GO PRO
- POOL CLUB EXISTS NOW, 24 NO, 48 YES, 1 ABSTENTION (WE VOTED ABSTAIN)
##### A&M
- anime and manga is japanese culture btw
- GOT 121 SIGNATURES FOR THE INTEREST CHECK
- MASSIVE DISCORD SERVER
- GAMES SOCIETY ASKS WHAT EVENTS A&M PLANS ON RUNNING. ANS: ANIME MOVIE SCREENINGS AND BOOK CLUBS FOR MANGA
- ENVIRO SOC ASKS IF A&M IS GOING TO PURCHASE A LIBRARY. ANS: THERE'S ALREADY ONE SO NO NEED TO REALLY PURCHASE SMTHN
- HISTORY SOC SAYS ITS GREAT TO SEE YOU GUYS BACK, AND ASKS HOW A&M PLANS ON DEALING WITH COPYRIGHT FUNNIES. ANS: THEY WANNA USE CRUNCHYROLL
- ??? SOC ASKS HOW MUCH FUNDING THEY PLAN ON TAKING. ANS: VERY LITTLE, duh.
- A&M SOC WINS WITH A LANDSLIDE, 8 ABSTAIN, 11 NOS, 49 YES. IT EXISTS NOW. WE VOTED YES.
#### Wind down
- NONE LOL
### Committee Support/Workshops/Training
- UPCOMING WORKSHOP FUNNIES
- ??? SOC SAYS THEY MISSED THE GDPR WORKSHOP, ASKS IF THERE ARE ANY REPERCUSSIONS FROM NOW SHOWING UP, AND IF IT'LL BE RUN AGAIN. ANS: ITS NOT MANDATORY BUT ITS REALLY BENEFICIAL
- GDPR SLIDES ARE ADDED AS A RESOURCE ON WOLVES
- KAYAK SOC SAYS DRIVERS WORKSHOP WAS HECKIN POGGERS
### Executive Updates - standing item
- FEW SOCS SHOWED UP FOR THE DISCUSSION THREAD, WHICH WAS SAD :(
#### C&S Finance: Open Letter to the University
- EXECS ARE BEGGING SOCS TO JUST SAY SOMETHING AAAAAAAAAAAA
- IF EVERYONE COMPLAINS, THEY COULD ANNOY UL INTO GIVING C&S MONEY
- HISTORY SOC SAYS THEY DONT HAVE MUCH OVERHEAD, HOW CAN THEY SHOW SUPPORT IF THEY DONT HAVE MANY FUNDING ISSUES. ANS: YOU CAN JUST SAY "HEY WE SUPPORT THIS, WE WANNA SAY CHANGE" AND THATS ENOUGH. YOU DON'T NEED TO DEAL WITH OVERHEADS.
- ??? SOC SAYS ???. ANS: THE POINT OF THE OPEN LETTER IS ASKING HEY WTF HAPPENED
- TABLE TENNIS ASKS IF THIS IS AN ISSUE UNIQUE ONLY TO UL. ANS: ITS SORTA HAPPENING TO TUD, KINDA. ALSO THE POINT OF THE LETTER IS MORE MONEY FOR ALL, NOT FOR SOME.
#### Networking Event
- RIGHT AFTER NEXT C&S SESSION
- FREE PIZZA
- POINT IS TO KINDA FORCE PEOPLE TO TALK AND KINDA MAKE PEOPLE TALK ABOUT HOW CLUBS/SOCS WORK
- PLEEEEASEEEEEEEEEEEE TALK TO ONE SOC OR CLUB PLEASEEEEEEEEEEE PLEASE PLEASE PLEASE PLS PLS PLS
- 5TH NOVEMBER, 7PM ONWARDS
- IN RED RAISINS
#### Chairpersons Group Chat
- HISTORY SOC ASKS IF NON-PRESIDENTS CAN JOIN. ANS: YES
### Club Updates
- CLUBS AR EDOING GOOD ON SOCIAL MEDIA
- PUT RESULTS OF YOUR COMPETITIONS ON THE GRID
- CLUBS OR SOCIETIES, SEND ANY IMPORTANT PROMO STUFF TO [???]
- NICE JOB ATHLETICS/CROSS COUNTRY, ONE GUY WON BRONZE WHICH WAS POGGERS
- MENS SOCCER WON 5-2, SENIOR TEAM DREW 2-2.
- TABLE TENNIS ASKS WHAT THE GRID IS. ANS: AREA ON ULWOLVES WHERE YOU CAN PUT STUFF ON THE PAGE THAT LASTS.
- GAME DEV ASKS WHERE WE CAN SEND PROMO STUFF. ANS: YOU CAN SEND IT TO (SAIV)? THEYLL PUT IT ON THE UL PLAYBOOK.
### Head of Student Engagement - Paul Lee
### AOB
- WRITER WAS MOGGED INTO NOT WRITING THE REST OF THE NOTES. CONSULT BRENDAN'S.

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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
3. Committee Support/Workshops/Training
4. Exec Updates
5. UL Open Days - the impact of C&S
6. First Aid Kits – Katelynn Cremin
7. What's on your mind?
* Computer Soc
8. AOB
## Minutes
### Housekeeping
### Minutes and Apologies
### Matters arising
Nothing this week
### Start-ups and wind-downs – standing item
#### Startups
#### Wind down
### Committee Support/Workshops/Training
Might be a HSO workshop next semester, this in particular is difficult
### Executive Updates - standing item
Information on how exec actually works
14 clubs, 13 socs have added to teh open letter so far.
~~13/37 - leet~~
Timeline of open letter:
* Tomorrow is initial start of writing it
* ASAP
Looking for more replies, especially ones in agreement with teh ones above.
### UL Open Days - the impact of C&S
Liam Ryan, undergrad recruitment manager
Open days, marketing etc....
Gave thanks to clubs in open day, not socs....
More showcasing c&s in teh future?
Fund available.
Clubs mentioned again
1200 fund this year, more in future.
Keeps mentioning clubs and ignoring Socs, despite saying Clubs & Socs...
The 1200 was called into question as being pretty low
### First Aid Kits – Katelynn Cremin
* She is HSO of Dance
* Survey
Asked if C&S first aid kit can be put in Kemmy since so many socs use it.
Complicated, would most likely not be updated when items are used.
first aid training incoming
Computer will send on details of supplier to the C&S rep.
### Whats on your mind?
#### Computer Discord Bot
AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA
We presented about our discord bot.
![Discord bot slide](./2024-11-05_Semester-1_Week-09_Brendan_Discord-Bot.png)
### AOB

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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
3. Startups/Wind downs
3.1. Golf club
3.2. AFL Club
3.3. International Society
4. Committee Support/Workshops/Training
5. Exec Updates
6. Awards
7. Social Media
8. Budget & Capacity
9. ~~Momentus~~
10. Society Officer - Exec position election
11. What's on your mind?
12. AOB
## Minutes
### Housekeeping
### Minutes and Apologies
History Proposed
Games seconded
### Matters arising
### Start-ups and wind-downs – standing item
#### Startups
##### Golf club
* Seems to be mostly member/self funded, less impact on UL funding
* Looking at sponsorship
* Weekends mostly
* Voted in
##### AFL Club
* Aussie Rules (Football) Club
* No obections to it from Computer
* Teams in UCC/MTC Cork/Dublin and Galway as well
* AFL != American Football
* Voted in
##### International Society
* Collab with them?
* Minecraft server?
* Automatic yes from us
* Voted in
#### Wind down
* Feminist Soc
### Committee Support/Workshops/Training
Lots of training will be on
### Executive Updates - standing item
Networking night - Week 3
(will try and have the server/bot ready for then)
#### Society Officer - Exec position election
* Cuan
* Connor Murry
Conor declined, Cuán is new rep.
### Awards
Most Improved?
### Social Media
[Form link](https://docs.google.com/forms/d/1S1OCnhPlBk1nYhcwLC5VoQDEqC0lDvg1dUG8a2L4Rzo/viewform?edit_requested=true)
### Budget & Capacity
* Level of workload for office has shot up since Covid.
* Use drop-ins
* Budgets are final
* No such thing as too much information
* They dont have teh capicity to follow up
### ~~Momentus~~
### Whats on your mind?
SOP -> Standard Operating Procedure
Medkit, in progress.
Volleyball has issues with nets
Crafts put in room bookings but no response so far (week+)
We sidestepped it by using Student life
Request for one treasuer workshop focused on Special Apps
### AOB
Terrace 5th Feb, Envirosoc Quiz, 7pm
Commuter Friendly events should be advertised
Paul will be at the next council talking about the new building

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Minutes/2024-2025/Council/2025-01-28_Semester-2_Week-01_Hans.md
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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
3. Startups/Wind downs
3.1. Golf club
3.2. AFL Club
3.3. International Society
4. Committee Support/Workshops/Training
5. Exec Updates
6. Awards
7. Social Media
8. Budget & Capacity
9. Momentus
10. Society Officer - Exec position election
11. What's on your mind?
12. AOB
## Minutes
### Housekeeping
### Minutes and Apologies
### Matters arising
Nothing
### Start-ups and wind-downs – standing item
* Golf club
* AFL Club
* International Society
* Feminist Society has wound down*
#### Startups
Golf:
- Group driving sessions
- Internal/external sessions with other colleges
- Partnered with Rathbane golf course
- Deals on rental clubs and instructors
- Voted in
International:
* Student led
* Voted in
AFL:
* Weekly sessions
* 600 Euro to cover cost of equipment
* Already have a comittee
* Voted in
#### Wind down
### Committee Support/Workshops/Training
* Treasurer workshops also recommended for secretary and chairperson
* If the first semester has been attended no need to attend the second semester
* Fundraising and Sponsorship will remain as the same
* Budget points is everything from receipts to meeting minutes
* Can access via UL Wolves -> My Listings
### Executive Updates - standing item
* Week 3-5, Open letter to UL
* Send an email to socsOf
#### Society Officer - Exec position election
* Society Rep: Cuan
### Awards
### Social Media
* Trying Student life Instagram
* Covers C&S
### Budget & Capacity
* Admin work has shot up since covid
* Walk-ins are going down due to lack of available admins (3 at the moment)
* Pushing towards drop-ins in weeks 3 and 5
### Momentus
* Deferred
### Whats on your mind?
#### Computer Discord Bot
### AOB
* Tower Spar Quiz
* Drop in hours

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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
3. Startups/Wind downs
4. Finances – Paul Lee
5. UL Wolves Vehicles
6. Committee Support/Workshops/Training
7. C&S Executive Updates (standing item)
8. Communities Officer Title Update
9. What's on your mind? (standing item)
10. AOB
## Minutes
### Housekeeping – standing item
### Minutes and Apologies – standing item
Proposed by Histroy
Seconded by GDev
### Matters arising – standing item
### Start-ups and wind-downs – standing item
#### Startups
#### Wind down
### Executive Updates - standing item
Elections in week 7
#### Communities Officer Title Update
#### Student Center
End of March, start of April, handover, unlikely
Tours over the next few weeks
Bike rack will be kept or repalced
#### Student timetables
WEdnesdays used to be kept free, now not done
Would be interested n the full story
### Whats on your mind? – standing item
### AOB – standing item
#### Computer Discord Bot
### Finances – Paul Lee
* Funds are drastically dwon
* Inflation is a bitch
* 106 per student, on average
* 400k is "gone"
* Equiptment fund is really required
* ~~Lets burn teh house down~~
### UL Wolves Vehicles
* 3 vehicles
* 30k per year
* can we afford to loose them?
### Committee Support/Workshops/Training

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# Council
## Agenda
(copied in from email, then later expanded out into headings)
1. Minutes & Apologies
2. Matters arising
2.1. C&S Vehicles
2.2. C&S Finances
3. Startups/Wind downs
4. Exec Updates
5. Open Letter Draft
6. Overseas Travel policy
7. Week 5 council policy
8. Ball Behaviour
9. Student Life Elections: ERB Nomination
10. Committee Virtual Networking – Computer Society
11. What's on your mind?
## Minutes
### Housekeeping – standing item
History propose
Lit 2nd
### Minutes and Apologies – standing item
### Matters arising – standing item
#### C&S Vehicles
Not too relevant for us.
Feels like its mostly clubs that use it.
30k annually (danmmmm)
It prob costs a few orders more if we were to use alternate methods of transport
#### C&S Finances
Paul will be in dropins next tuesday.
### Start-ups and wind-downs – standing item
#### Startups
#### Wind down
### Executive Updates - standing item
New foreign trip form, proposals done with old ones are invalidated.
(ask in office tomorrow what that means for our one)
### Whats on your mind? – standing item
### Open Letter Draft
Draft done, sign next week
### Overseas Travel policy
No oversees travel for new club/soc (or on probation)
* Snowboarding 2x only existed for foreign trips
Voting week 9
Plan is academic year (two semesters)
### Week 5 council policy
Proposal to approve clubs/socs twice a year, in week 5
Idea is that it makes it easier to critically examine them
Get mentors
Show all the wind diwns (again) on week 5
mini c&s fir for new clubs/socs (in new building)
### Ball Behaviour
Dont be drunk going in
Dont have extra alcohol on ye.
Senior uni officials will be there
Next year will be in the Strand
Everyone can get the bus home
### Student Life Elections: ERB Nomination
Underwater Hockey committee member stepped forward for this
### Committee Virtual Networking – Computer Society
*gulp*
**AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA**
### AOB – standing item
#### Pool use
Clubs being asked to leave

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Minutes/2024-2025/Training/2024-09-10_Semester-1_Week-01_Admin_Brendan.md → Minutes/2024-2025/Training/2024-09-10_Semester-1_Week-01.md
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# GDPR training 1
## History
GDPR started (originally) with teh (EU) declaration of rights
More specialised over time
Privacy in written communications
From:
Written coms protected from gov
yo
Digital coms protected from corps
## Personal data
Dead folks dont count for GDPR
userID would count as identifiable information.
Some data is protected, except under certain conditions such as criminal convictions
## Principals
* Must be fairly and lawfully processed
* 6 recognised means you can choose to gather and store data
* Concent trumps all other means
* Contractual and legal obligations are tied
* Obliged to gather
* public interest
Wolves is joint controllers
Committees are also joint controllers
* Rights of data subjects
* Right to be informed
* Right of access
* Human has to be involved
## Enforcement
The office of the Data commissioner got bumped up in funding and manpower
Most of the big corpos are headquartered in Ireland (for a variety of reasons)
fines got bumped, to big number and a % of revenue
More power than revenue commissioners.
DPC are looking at a broad spectrum of organisations
Loosing access to data counts as a breach
* Leak
* Hack
* Accidental deletion
* ransomware
* ....
Technically having former committee with access to teh gcloud could ahve counted.
## Compliance
A creche may need to keep data of a 3 year old till they are 25
7 year timer starts once they turn 18
18+7=25
Main areas of action:
* Data breaches
* ye have 72 hrs to report it
* Find out what happened
* Fix the issue
* Mitigate issue
* If high risk to members then they have to e notified
* Data Access
* One calendar month (28 days?)
## Misc
### Why
We (committees) are controllers of data.
### Questions
#### Skynet bot
Had a good chat, will send email.
#### Old data from before GDPR (home dirs and emails)
Basically as long as ye want.
Best to keep teh data until either they contact ius or we contact them.
Give a clear options on what to do with it.
#### Logging bot on discord
Not a good idea
***Ask for slides***

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Minutes/2024-2025/Training/2024-10-24_Semester-1_Week-07_PRO_Brendan.md
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# PRO
I presume the slides will be on wolves shortly
## social media takeover
Mostly instagram
Required for a social media award
Treat the takeover as a story: start, mid, end
For trips abroad reels are preferred, this is due to limitations logging in from abroad.
vox pox = interviews with folks
capcut - useful program
accessibility is key
I (Brendan) may just be too old
analytics will be good to dive into

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Minutes/2024-2025/Training/2024-10-29_Semester-1_Week-08_Treasurer_Brendan.md
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# Treasuer Workshop
## Questions
### Office Card to oay for stuff
* Seems to work for Capitation
* Does it work for non capitation funds?
### Once off
What about cap-ed expenses, such as big expendetures?
Onces ye wouldnt do it each year.
## Training
* Prep the mandate ffor next year, put current committe down as old committee
* No second chances for when budget is submitted
* We do pay quarterly fees on the bank
* Dont email Pamela
* Once offs hasve some issues
* How does it relate to CapEx?
* Does not really count for future stuff
* Finances are done on Thursday
* For proofs limit scope to just the individual transaction
* Extensions up to teh 15th of July this year
* This is because the later they go the more delayed budgets are in Sept
* Use the drop in sessions
* Documentation on Wolves is pretty good
* Invoices with balance of 0
* Or as we do, include the bank transaction (revolut/n26)
* 3 core to sign off budget
* Make it as easy as possible for ofice to Follow
* For capitation would like a min of €50
* PDF with teh reciepts merged
* FAQ is an option for the common questions
* Stuff in summer after teh cutoff count for next year
* Can project it in the current budget for next year
* No FedEx/Customs charges to be submitted to the budget
### Credit Card
Capitation of 1000, Bill of 1500?
Can send a payment to C&S, but takes lead time.
***Budget Due 26th May***

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# Semester 1 Treasurer workshop
* Print & sign mandate for the next academic year to make the handover process for the incoming committee.
* **Budget submitted on 26/5/2025 will be final**
* Committee tries to get the stripe payments, if due to a Club or Society done once a quarter to allow them to count for bonus budget points.
* Quarterly fees can be included in budget.
* Contact Lisa for new contact in BoI if required.
* Link to treasurer guide on wolves in handover document.
* Be careful with once-off payments as it tells the system this is to be ignored.
* Office card request is done through Capitation system
* If bill due for office card is more than capitation, Lisa will work with the committee to transfer the balance not in capitation transferred to C&S account.
* **Budget deadline is 4pm on 26/5/2025**
* There are graduated penalties for late submissions.
* Submit when you are finished with it, don't wait till the last minute if you don't need to.
* Any issues with bank statement, go into the office to discuss with Lisa.
* Any extensions will only be till July 15th
* These will be for cosmetic changes only (Any additional income and expenditure)
* The more support for a payment, the better chance it has of going through.
* Invoice with 0 balance is also a valid receipt.
* Lisa WFH on Thursday
* Jana WFH on Friday
* Burden of proof lies on the society, though there is some trust
* Running C&S handbook is a good document to use
* Pg 74 refers to special apps request
* Be mindful of ratios
* Begin looking at this from the start of semester 2
* For capitation, try to keep it to €50 or above if possible
* Fundraising workshops would be good to attend.
* Office do not interfere in memberships save for medical forms
* They are beginning to look into seeing if it will be possible for us to cancel pending memberships prior to payment.
* Look into the FAQ tab on wolves
* Don't leave the points section of the budget to the last minute.
* **Customs charge are not valid for submission for the budget**

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# Grievances and disputes
## General
* Based on experience from over the years
* Disputes are normal and occurr often enough
* Constitution and beginners guide help
* Beginners guude will be (re-)printed
* Uni's code of content superseeds our own
* Pop on AGM slides that the members are the core aprt of the soc
* [Slide] Real life examples
* Cyberbullying, this would be a big one for us
### Alcohol Policy
* Committee sets expectations
* Anything that is organised by the society counts for this.
### Supports
* C&S
* Committee
* Members
* Council
* Exec
### Communication
* Verbal communication holds a lot of nuance that is lost on text
* Clubs/Socs generally dont like neagative feedback
* Reporting channels should be open for committees and members
* Dont lie, apologise if required
* **If you wouldnt say it face to face then dont say it online**
### Organised Committee
* Can ask flks if they have time for committee (and really want to do it)
* Handover
* The Good, the Bad and the Ugly
* Committee Minutes
* Open is good
* Take time if needed and talk to rest of committee/c&s
### Whatsapp/Discord
* [slide] This is useful to review in full
* How and when we communicat is key
* This mostly relates to us for announcements/pings
* It is instant, and folks have the ability to screenshot stuff
### Processes and procedures
* Constitution has rough protocol
* Beginners guide
* Try to deal with it in an informal manner
* Mediation
* Formal
* Can talk to C&S at any stage
* Ask for help often if needs be
## Misc
* Slides will be made available
* Teambuilding
* Pottery
* Baking
* Something ye wouldnt normally do

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# Fundraising & Sponsorship
* Will slides be available afterwards?
* Already up there
* Dont ask for too little
* Low 100's may be too little
* For material stuff enter it as a monitary value
* Transport
* Drinks
* Fuel
* Hoodies - this is big for us
* etc
* Get stuff into teh culture, have fundraisers at teh same time
* Archery Instagram
* The template will be cleaned up and sent on in the future
* Dont do personal contact details on anything
* Canva Pro?
* https://cp.ulwolves.ie/requests/facilities
* Weekends?
## Questions
### Once off sponsorship and budget
There is a sponsorship option in teh budget
### Should big events impact future budgets
She will ask about that - relevent to us for SISTEM
### Shared (SISTEM) socials, do they count for C&S awards
Will ask about it

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# Fundraising
| C&S | Training |
|----------|----------------|
| Date | 2024-10-04 |
| Time | 17:00 - 18:00 |
| Location | Courtyard Room |
### Fundraising
- Don't aim for Low 100s, aim for 1000s
- Try to start local before you go national
- Find value of the items online
- Ask people to send an email that just confirms that they've supported your thing
- Receipts receipts receipts
- You have to break even with any event so don't spend above your means
- Start working on fundraising plans on the summer or early September
- Get a routine and regular events, like "We always have PyCon every Nov"
### Sponsorships
- Try to stick to your guns
- You can use existing sponsorships to get special apps
- Consider establishing separate packages with different promotional tiers
- If you get items, get them sent to the C&S office
- You can take a picture of the receipt that comes with those items
- You can then show that reciept as income, even if the company didn't give you cold hard cash
- Follow other clubs and societies with what they do
- Ask that, if there are customs fees, can the other side cover it
- It's totally worth asking from international folks, but make a good offer
- Sponsorship proposal:
- Introduction
- Benefits to Sponsors
- What you can offer [Consider sponsorship packages]
- Call to action
- Income HAS to be 50% of expenditure or else you get your budget obliterated
- Create induvidual canva docs for each package [sounds like a pain]
### Misc
- Consider using Canva Pro, but you need to pay 10/mo for it.
- Official PRO position: CANVA IS CRINGE. CANVA USERS GET EATEN.
- Book the insta takeover on ulwolves in <https://cp.ulwolves.ie/requests/facilities>
- Ulwolves page doesnt let you book insta takeover on weekend, but you should be allowed to do it
- You can request a flag, gopro, insta takeover or videographer

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Minutes/2024-2025/Training/2024-11-06_Semester-1_Week-09_Budget-Points_Brendan.md
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# Budget points
* Shortlist gets ye 1 point
* I love Limerick, local newspoaper?
* News on wolves counts for points
* 2 a semester would be good?
* How many points are there?
* **Beginners Guide**
* has a fuckton of information
* Copy paste a good points section in
* Suggestionbs on the budget points page is pretty good
* Add posters to the events thing

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# GDPR Training
- Natural person is someone who's alive.
- Personal data is anything that isn't an identifier (User ID, cookies, DNA, Personal ID, Name, Location are identifiers)
- Notify student life asap, need to keep note of 72 hour reporting requirement

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# Treasurer training
Submit budget before teh 26th if possible
Treasurer handover in the C&S Docs
Apply for extension, up till teh 15th of July
Because we will have the trip to the 28th may
Apply before **March 1st**.
office wont reach out after budget submission to review stuff.
But they will during the term time.
## Online banking
Mark down who is ``User1`` and ``User2``.
Can set names???
## Sumup
Multiple items together get merged into teh first item.
Have each transation seperate.
Invoice VS Reciept.
Invoice + bank account statement is good enough.
Hilight stuff as much as possible.
Once off = not for budget reasons
Use this for Customs Duty
Inventory on Wolves
Wolves Card, reciept has to be sent onto Lisa/Jana
Needs to be budgeted for, we may nto be able to sue it for abroad
Can use the items from earlier in teh semester
For ratio 40%-60%, ideal 50%

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# Consent workshop
## Consent
* Ongoing
* Mutual
* Freely
* Given
#### Ongoing
Can be verbal or non verbal
Alcohol drastically impars this
#### Mutual
Its being communicated by all parties
relates to current and possible future
#### Freely Given
Not coerced
Age of concent is 17 in Ireland
(14 in Germany? (ew))
### Image based sexual abuse
Sending inimite images without concent
illegal to send or even threaten
### Stalking
Law came into effect November 2023
* Fixated,
* Obsessive,
* Unwanted,
* Repeated
## Bystander intervention
### Golden Rule
Only intervence when it is safe when ye can do so
### Definition
#### Effect
More people present, less likely to intervence (shared/reduced responsability)
#### Intervention
People take responsibility
1. Notice it
2. Interpeted as a problem
3. feel responsible
4. Possess required skills
* Distract
* Delegate
* Document
* Delay
* Direct
### Scope
### Barriors toa ction
## Disclosures
* S
* T
* R
* O
* N
* G
(take from slides)
* Not the investagator
* Ye are a listener, first and foremost
* You are not the focus, they are
* Make sure they are safe (now and future)
* Signposting
* Knowing where to to go
## Misc
Speak out is an anon online reporting tool
Gives them data to have targeted training
Complaints (doing a lot of heaving lifting) must be done by the victum
Can be scoped out by a 3rd party to gain info and whatnot.
Slides will be made available

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## Attendance
### Present
* List
* Of
* Present
* Members
## Minutes
### Committee
#### President
#### Treasurer
#### HSO
#### PRO
#### Secretary
#### {Any other role that wants to speak}
#### Misc
##### PVA - Standing Item
##### Training - Standing Item
##### Collabs
### Events
#### Last week
##### {Name}
###### What went well
* List
###### What didnt
* List
###### What to do better
* List
#### This Week
##### {Name}
#### Next Week
##### {Name}
###### Room
###### Wolves
###### Announcements
###### Poster?
#### Following Week
##### {Name}
### Skynet
### Trips
### AOB

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## Attendance
### Present
*
* Person 1
* Person 2
### Absent
* Person 3
## Minutes
### Committee
{Committee based stuff here, each role can talk about their field}
#### President
#### Treasurer
#### HSO
#### PRO
#### Secretary
#### {Any other role that wants to speak}
#### Misc
{Stuff that dosent fit into ay specific role}
##### Standing Item - PVA
##### Standing Item - Training
##### Collabs
### Events
{We talk about last weeks event, next weeks and teh following weeks one}
#### Last week - {WeekNumber}
##### {Name}
###### What went well
* List
#### Last Event
###### What didnt (and how to improve)
* List item 1
* Improvement
* List item 2
* Improvement
#### This Week - {WeekNumber}
##### {Name}
#### Next Event
#### Next Week - {WeekNumber}
##### {Name}
###### Room
###### Wolves
###### Announcements
###### Poster?
#### Following Week - {WeekNumber}
##### {Name}
#### Next Next Event
### Skynet
{
Standing item section for Skynet stuff,
Technically could be part of Senior Sysadmin but that role isnt always filled
}
### Trips
### Next Item
### Sponsorship
### AOB
### Another Item
### AOB
#### AOB - 1
#### AOB - 2
#### AOB - 3

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Resources/Documents/Constitution.tex
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\documentclass{article}
\begin{document}
\begin{titlepage}
\begin{flushleft}
\vspace*{3.5cm}
\vspace{1.5cm}
\begin{center}
\Huge{University of Limerick Computer Society\\Constitution}
\vspace{1cm}
April 2013
\end{center}
\vfill
\end{flushleft}
\end{titlepage}
% Make it include the title page even though it doesn't show the page number on it
\setcounter{page}{2}
% number down to paragraph
\setcounter{secnumdepth}{4}
% no need to show everything in teh table of contents
\setcounter{tocdepth}{2}
\tableofcontents
% make sure we start on a clean page for the actual constitution
\clearpage
\chapter{The Constitution}\label{ch:the-constitution}
\section{Constitution}\label{sec:constitution}
The Constitution is ratified by the University of Limerick Computer Society (``the Society'') and replaces any previous constitution of the Society.\\
The Constitution is available to all members of the society.
\section{General Provisions}\label{sec:general-provisions}
\subsection{Title}\label{subsec:title}
The title of the Society shall be the University of Limerick Computer Society.
\subsection{Affiliation}\label{subsec:affiliation}
The Society does not affiliate with any national or international organisation.
\subsection{Aims \& Objectives}\label{subsec:aims-&-objectives}
To promote the use and enjoyment of computers within the University, by all students including those for whom it is not an academic requirement.\\
To this end we shall employ the use of the computing skills, knowledge and resources of the society, computer based information services, combining both the practical and the entertaining, to bring computers to the masses.
\section{Membership}\label{sec:membership}
\subsection{Types of Membership}\label{subsec:types-of-membership}
The membership of the Society shall consist of Full Members, Associate Members and Honorary Members who have paid their Membership Fee.\\
Current students should account for at least 75\% of the listed membership of the Society.
\subsubsection{Full Members}
\paragraph{}
All students currently attending a course at the University of Limerick and all current staff [permanent and part-time] and alumni of the University of Limerick and UL Students' Union are eligible to be Full Members of the Society.\\
Attending a course for the purpose of the Constitution means pursuing any degree (undergraduate or postgraduate), full-time or part-time and includes time spent on teaching practice, co-operative education, Erasmus and link-in modules.
\paragraph{}
Students of Mary Immaculate College, Limerick are not eligible to be Full Members of the Society.
\paragraph{}
Anyone who is a Full Member of the Society shall be entitled to be nominated to any position on the Committee or to any other committee of the Society.
\paragraph{}
Full Members and Full Members only, shall have voting rights at any general meeting of the Society.
\subsubsection{Associate Members}
\paragraph{}
A member of the public who is aged eighteen years or over is eligible to be an Associate Member of the Society.\\
Associate Members shall have no voting rights at any meeting of the Society and may not hold a Core Committee Position in the Society.
\paragraph{}
Associate Members shall be entitled to hold other committee positions in accordance with the provisions of section 4.2 or may be requested by the Society to serve in an advisory position to a committee.
\subsubsection{Honorary Members}
\paragraph{}
The Committee of the Society may, subject to prior consultation with and approval of the Clubs \& Societies Executive, invite any person who they deem to have done great service for the Society to be an Honorary Member in perpetuity of the Society.
\paragraph{}
Honorary Members shall have the same rights as Associate Members, unless they fulfil the criteria for full membership in which case they shall have the same rights as a Full Member.
\paragraph{}
Notwithstanding clause 3.2.1 below, Honorary Members shall be exempt from paying any Membership Fee.
\subsection{Membership Fees and Term}\label{subsec:membership-fees-and-term}
\subsubsection{}
Every member of the Society must pay an annual membership fee in order to be eligible to be a current member of the Society, as well as completing the form in the membership books or Electronic Membership form.
\subsubsection{}
There are three categories of Membership Fees as follows:
\begin{enumerate}
\item \textbf{Student} 1 x € (base amount)
\item \textbf{Alumni and Staff of UL} 2 x € (base amount)
\item \textbf{Associates} 3 x € (base amount)
\end{enumerate}
\subsubsection{}
The base amount shall be determined by the Society Committee annually, taking into consideration the University's Student Capitation.\\
The base amount is at the discretion of the Society Committee and shall be allocated annually.
\subsubsection{}
The term of membership shall be from the date that the member signs the membership book or completes the electronic form until the Monday of Week One of Semester One of the following academic year.
\subsection{Resignation of Members}\label{subsec:resignation-of-members}
Any member who wishes to resign must do so by giving the Secretary at least fourteen (14) days written notice (which includes notice by email) of their intention to do so.
\section{The Committee}\label{sec:the-committee}
The Committee shall manage the business and affairs of the Society.
\subsection{Composition}\label{subsec:composition}
The Committee shall be elected solely from the membership of the Society.\\
The Committee shall be composed of the following officers:
\begin{enumerate}
\item Chairperson
\item Secretary
\item Treasurer
\item Safety Officer
\item Public Relations Officer
\item Senior Systems' Administrator
\item Other Officers
\end{enumerate}
of whom the Chairperson, the Secretary and the Treasurer are Core Committee Positions and two of the officers holding a Core Committee Position shall be the Society's representatives on the Clubs' and Societies' Council (``\textbf{CSC}'').
\subsubsection{The Chairperson}
The Chairperson's duties shall include the day-to-day management of the Society.
\subsubsection{The Secretary}
The Secretary's duties shall include the maintenance of all necessary documentation including the Minutes of all general meetings and committee meetings, and will be responsible for the Handover Documents for the incoming Committee.\\
The Secretary shall be responsible for routine communications within the Committee and the Society.
\subsubsection{The Treasurer}
The Treasurer's duties shall include the maintenance of the Society's accounts and the Society's budget submission.
\subsubsection{The Safety Officer}
The Safety Officer's duties shall be to ensure that the Society's Safety Statement is relevant and achievable, that the Society ensures good safety records are kept and that the Society complies with its Safety Statement.
\subsubsection{The Public Relations Officers}
There shall be two Public Relations Officers (PRO).\\
One shall be tasked primarily with PR roles to students in computing and related courses while the second shall be responsible for general PR.\\
The PROs shall be responsible for the advertising and organising of all events and functions of the society through all means possible.\\
The publicising of events shall be aimed at the university community as well as the wider community.\\
It is incumbent upon the PROs to report to the Students' Union newspaper, to local and, where appropriate, national press.\\
The office of PRO shall have the responsibility of organising all receptions held by the society, aided where necessary by other committee members.
\subsubsection{The Senior Systems' Administrator}
The Senior Systems' Administrator shall represent the Systems' Administration team of the Skynet Cluster (``Skynet'') and their interests on the committee.\\
He/she shall also be responsible for conveying committee decisions to the other members of the Systems' Administration team.\\
Any individual proposed for this role must be an existing member of the Systems' Administration Team.
\subsubsection{Other Officers}
The Society may appoint other officers at the discretion of the Committee.\\
Any such additional officers are not permanent officials of the Committee and need not be appointed every year, nor replaced if the position should become vacant for any reason.
\subsection{Election of Officers}\label{subsec:election-of-officers}
Subject to section 4.5, officers shall be elected at the relevant AGM (Annual General Meeting) in accordance with the provisions of section 5.2
\subsection{Resignation of Officers}\label{subsec:resignation-of-officers}
Officers may resign by giving one week's written notice to the Secretary, or in the case of the Secretary, to the Chairperson.
\subsection{Retirement of Officers}\label{subsec:retirement-of-officers}
All officers shall retire at the AGM immediately prior to the election of the new Committee and that Committee for the following year shall be elected in accordance with the provisions of section 5.2.
\subsection{Vacancies on the Committee}\label{subsec:vacancies-on-the-committee}
In the case of a vacancy on the Committee due to resignation or expulsion as per section 7 of an officer or for any other reason, the Committee shall have the power to co-opt any Member to the Committee until the next general meeting (be it an EGM or an AGM), at which a new officer will be appointed in accordance with section 5.2.
\subsection{Sub-Committees}\label{subsec:sub-committees}
The Committee may appoint and dismiss sub-committees from the Society membership and prescribe rules for those sub-committees as appropriate.\\
Sub-committees will retire annually on the date of the relevant AGM, or when their function is complete, whichever is the sooner.
\subsection{Handover Documents}\label{subsec:handover-documents}
Each outgoing officer of the Committee must present Handover Documents at the end of their term detailing the specific roles and responsibilities and the person(s)with whom they conducted the business of the Society in order to assist the incoming officers with their development of the Society.
\section{Meetings}\label{sec:meetings}
\subsection{General Meetings}\label{subsec:general-meetings}
(Annual General Meeting (AGM) \& Extraordinary General Meetings (EGM))
\subsubsection{}
The Committee shall give fourteen (14) days' notice of any general meeting to all members along with a call for any submissions and motions to be submitted to the Committee in writing six (6) days in advance of the general meeting.
\subsubsection{}
Members shall be notified of general meetings in writing through at least two media (text, email, and/or posters).
\subsubsection{}
The agenda for the general meeting including submissions and motions is to be circulated to Full Members five (5) days in advance of the meeting.
\subsubsection{}
An EGM must be convened at the request of fifteen (15) or more Full Members in writing to the Chairperson clearly stating the purpose for that meeting.\\
The EGM will be held no later than fourteen (14) days of receipt of the written request.\\
The Clubs and Societies Executive (CSE) must also be made aware of this request by a member of the Core Committee.
\subsubsection{}
The CSE must be notified of all general meetings by a member of the Core Committee.
\subsection{Voting at General Meetings}\label{subsec:voting-at-general-meetings}
\subsubsection{}
Voting shall be by show of hands unless otherwise determined in a vote of the meeting.
\subsubsection{}
Each Full Member shall have one vote at any general meeting.
\subsubsection{}
Motions and resolutions must be passed by a simple majority of those Full Members present at the meeting.
\subsubsection{}
Elections to the roles of officers of the Committee shall be by simple majority vote of those Full Members present at the meeting.
\subsubsection{}
All nominations for each committee position require a Proposer and separate Seconder from the membership.\\
Any Member may nominate themselves at the meeting for election as an officer of the Society Committee.\\
Officers who have immediately prior resigned pursuant to Clause 4.4 are eligible for re-election (unless they have become ineligible for any other reason).
\subsubsection{}
In the event of an equality of votes, the Chairperson shall have a second casting vote in addition to the vote to which he or she may in any case be entitled.
\subsubsection{}
In the event of a conflict of interest for the Chairperson, they must vacate the Chair and another Chairperson must be appointed by a vote of the members present for the duration that the conflict persists.
\subsubsection{}
At an AGM, the outgoing committee shall present for approval to the meeting the financial accounts of the Society for the year ending at that AGM\@.
\subsection{Quorum at Meetings}\label{subsec:quorum-at-meetings}
\subsubsection{}
The quorum shall be fifteen (15) Full Members, excluding Core Committee members, up to a one hundred (100) person membership.\\
If the membership of the Society shall exceed one hundred (100), then the quorum shall be five (5) additional members and an additional five (5) per one hundred (100) increases in membership thereafter, up to a maximum membership of five hundred (500).
\subsubsection{}
If the quorum is not reached at a general meeting the meeting cannot proceed, but must be reconvened within one week.
\subsubsection{}
If the Society fails to reach quorum at the reconvened general meeting, it will be put forward for de-recognition at the next CSC\@.
\subsection{Committee Meetings}\label{subsec:committee-meetings}
The Committee shall meet at least six (6) times per academic year with at least two(2) meetings being held in each semester.\\
Subject to the rules of this Constitution,the Committee shall determine its own quorum on election, and shall regulate its own procedures.\\
The Secretary shall give at least four (4) days' written notice of any committee meetings.
\section{Health and Safety}\label{sec:health-and-safety}
\subsection{Health \& Safety}\label{subsec:health-&-safety}
The Committee and the members of the Society will at all times do their utmost to comply with the Health \& Safety Statement of the Society to ensure any planned activities are safe to participate in and that members do not engage in behaviour likely to cause harm.
\subsection{Health \& Safety Statement}\label{subsec:health-&-safety-statement}
\subsubsection{}
The Society must have a Health \& Safety Statement.\\
This must follow the template provided by the Health \& Safety Consultants for Clubs \& Societies.\\
This will be available on the Clubs and Societies website.
\subsubsection{}
The Health \& Safety Statement must be reviewed annually by the Committee to ensure it remains relevant to the Society's activities and is compliant with any legislative changes or directives issued by a governing body.
\subsubsection{}
The Committee will inform its members of their obligations under the terms of the Health \& Safety Statement.\\
This should be undertaken at a general meeting and per event/trip briefing.
\subsection{Foreign Trips}\label{subsec:foreign-trips}
\subsubsection{}
If any member intends to make a foreign trip on Society business, they must inform the Clubs and Societies Development Officer (CSDO).
\subsubsection{}
An itinerary must be furnished to [the parties in 6.3.1] in advance of all trips outside of the island of Ireland.\\
The itinerary must include:
\begin{enumerate}
\item Flight/Ferry information, and accommodation phone numbers and a daily schedule of the planned activities.
\item The contact details of the event coordinators while abroad and the per- son/people designated to be responsible for First Aid (where possible).
\item In Case of Emergency (ICE) contact details must be provided by every participant to the event coordinators, and provided to the CSDO at least a week in advance of the planned trip.
\end{enumerate}
\subsubsection{}
The member must take the Clubs and Societies Travel Insurance Policy Number on any trip, which is available from the CSDO or ULSU Secretary General in advance of the trip.
\subsubsection{}
In accordance with the Health \& Safety Statement, the contact details for the Clubs and Societies Development Officer, General Manager and the ULSU President must be provided to the event coordinators.
\section{Disciplinary Action}\label{sec:disciplinary-action}
The Committee and members of the Society shall comply with the disciplinary, grievance, bullying and harassment procedures of the Clubs \& Societies Executive as may be amended from time to time.
\section{Financial Matters}\label{sec:financial-matters}
\subsection{Funds}\label{subsec:funds}
\subsubsection{}
All funds raised by the Society must be used for the express purpose of the promotion and development of Clubs \& Societies activities under the auspices of the Students' Union except in the case of funds raised by a charity event.
\subsubsection{}
In the event of de-recognition of the Society, any funds remaining shall revert to the Clubs \& Societies to be administered by the CSE\@.
\subsection{Bank Accounts}\label{subsec:bank-accounts}
\subsubsection{}
All accounts operated by the Society must be made known to the CSE in the annual budget.
\subsubsection{}
At least three (3) officers of the Committee, of which one must be the Treasurer,shall be nominated as signatories on the Bank Mandate for the Society's accounts,and at least two (2) officers of which one must be the Treasurer, is required to sign off on all transactions.
\section{Equipment}\label{sec:equipment}
\subsection{Equipment Policy}\label{subsec:equipment-policy}
\subsubsection{}
Equipment owned by the Society shall be used solely for the purposes of the Society in accordance with this constitution and shall be held and dealt with by the officers and members of the Society accordingly.
\subsubsection{}
In the event that the Society is de-recognised the ownership of all equipment/inventory shall be transferred back to the Clubs and Societies of the University of Limerick Students Union under the management of CSE.\\
This equipment will be held in trust until the Society is re-started or a similar interest club/society that may benefit from the use of such equipment (as decided by the CSE).\\
In the alternative,it may be decided by the CSE to sell off all such assets and return all proceeds to the Special Events Fund or Annual Budget of Clubs and Societies as appropriate.
\subsubsection{}
In the event of de-recognition, all officers of the Committee of the Society must ensure that all equipment is returned to the CSE without delay complete with keys for storage and location where necessary.
\subsubsection{}
The Committee of the Society is responsible for keeping a record of all assets controlled by the Society and for the storage and maintenance of any equipment and for keeping records of the maintenance, which shall be available to the Clubs and Societies Executive committee on request.
\subsubsection{}
The Committee is charged with the welfare and transfer of all such equipment.
\subsubsection{}
The CSE shall be the arbitrators of all aspects of the Clubs \& Societies Equipment Policy.
\section{Computing Cluster}\label{sec:computing-cluster}
\subsection{Skynet}\label{subsec:skynet}
Skynet, The Skynet Project and the Computer Society Network refer to the computer equipment, services and related infrastructure of The Computer Society.
\subsection{Cluster Administration}\label{subsec:cluster-administration}
\subsubsection{}
Skynet is maintained and administered by the Systems' Administration Team.
\subsubsection{}
The Systems' Administration Team shall be led by a Senior Systems' Administrator who shall be elected to the committee as per 4.1.6.
\subsubsection{}
Membership of the Administration Team is decided by the Administration Team.
\subsubsection{}
All candidate administrators must be full members of the society and in good standing with the society.
\subsubsection{}
Members of the Administration Team are subject to the same rules regarding Privilege as regular system users.
\subsubsection{}
The Systems' Administration Team may take whatever steps they deem necessary to ensure the stability and security of the Skynet Cluster and to ensure compliance with relevant regulations, policies and laws.
\paragraph{}
Any action taken should be the minimum needed to correct the immediate issue.
\paragraph{}
Any such actions should be reported to the Committee for discussion of disciplinary issues that may arise
\subsubsection{}
Where a member of the Systems' Administration Team is the subject of a pending disciplinary action, their administrative privileges shall be revoked pending the outcome of the disciplinary action.
\subsection{Skynet Accounts}\label{subsec:skynet-accounts}
\subsubsection{}
Accounts on the Skynet cluster are available to:
\begin{enumerate}
\item Full Members of the Society
\item Honorary Members of the Society
\item Clubs \& Societies of the University of Limerick
\end{enumerate}
\subsubsection{}
The authority to grant user accounts to any individual rests with the Committee of the Society.
\subsubsection{}
A user account may only be revoked at the direction of the Committee of the Society
\subsubsection{}
Where an individual is expelled from the Society, their account will be automatically removed.
\subsubsection{}
In the case where a user account is to be revoked, the user will be given a suitable opportunity to recover personal data from their account.
\subsection{Acceptable Usage Policy}\label{subsec:acceptable-usage-policy}
All account holders on the Skynet Cluster are obliged to abide by the following Acceptable Usage Policies (``AUP'') in the given order or precedence:
\begin{enumerate}
\item HEANet AUP
\item UL Information Technology Division Code of Conduct
\item Skynet AUP
\end{enumerate}
The Committee shall make copies of these documents available on request.
\section{Legal Protocol}\label{sec:legal-protocol}
The Society shall comply with the Clubs and Societies Executive Club and Society Protocol in Legal Proceedings, a copy of which is attached as a schedule to this Constitution.
\section{Interpretation}\label{sec:interpretation}
\subsection{Interpretation of the Constitution}\label{subsec:interpretation-of-the-constitution}
Where a dispute arises as to the meaning of this Constitution or a dispute as to a conflict between this Constitution and the Constitution of the University of Limerick Students' Union, then the dispute shall be referred to an arbitrator to be appointed by the President of the University of Limerick Students' Union and the arbitrator's decision is final.
\section{Privileges Tribunal}\label{sec:privileges-tribunal}
\subsection{Purpose}\label{subsec:purpose}
The tribunal shall be responsible for determining the degree of privileges that Skynet accounts have.\\
When deciding privileges, the tribunal has the power to revoke accounts in cases of serious offences, used at its own discretion.\\The tribunal's decision is final.
\subsection{Scope}\label{subsec:scope}
The tribunal will only deal with breaches of the AUP or other issues related to the safe and smooth running of the Skynet Cluster
\subsubsection{}
Society disciplinary issues will be dealt with as outlined in Section 7.
\subsubsection{}
The Privileges Tribunal may refer a case for further disciplinary action in cases where a user's actions fall under the provisions of Section 7.
\subsection{Membership}\label{subsec:membership}
The Tribunal shall consist of the elected committee plus two Systems' Administrators.
\subsection{Conflict of Interest}\label{subsec:conflict-of-interest}
Where a member of the Tribunal faces a conflict of interest, they shall declare this conflict of interest and excuse themselves from the Tribunal for that sitting.
\chapter{Schedules}\label{ch:schedules}
\section{Initiation of Disciplinary Action}\label{sec:initiation-of-disciplinary-action}
\subsection{Breaches of Discipline}\label{subsec:breaches-of-discipline}
The following constitute breaches of discipline:
\begin{enumerate}
\item Serious or persistent breach of Health and Safety.
\item Bringing the name of the Society/Club into disrepute.
\item Acting against the aims and/or objectives of the Society/Club
\item Misappropriation of any funding relating to the Society/Club
\item Discrimination \& Harassment as defined in the Equal Status Act 2000
\item Gross misconduct by any member.
\end{enumerate}
\subsection{Procedure}\label{subsec:procedure}
\begin{enumerate}
\item All complaints relating to alleged breaches of discipline shall be made in writing (including email) to a member of the Core Committee and to the CSE in reasonable proximity to the date of the matter giving rise to the complaint.\\
The member of the Core Committee shall submit that written complaint to the Committee, whose decision, subject to the provisions of this rule, shall be final and binding.
\item On being advised of a complaint of an alleged breach of discipline and being of the opinion that the matter is of a sufficiently serious nature, the Committee, acting with all reasonable haste, shall appoint a sub-committee (as per section 4.6), comprising of five full members to deal with and adjudicate upon the complaint.\\
(For the purposes of section 7, the sub-committee dealing with the complaint is hereinafter termed “the Discipline Committee”.)
\item A written notice of a date, time and place of the meeting of the Discipline Committee at which such matters are to be considered and the nature of the complaints shall be given to the member concerned at least fourteen (14)days prior to the meeting.
\item The member shall be entitled to attend at such meeting and shall be afforded the opportunity to respond to the complaints
\item The quorum for a meeting of the Discipline Committee shall be three (3).\\
Voting shall be by secret ballot, and the elected Chairperson of the Discipline Committee shall be entitled to vote and not have a casting vote.\\
A majority of those present and voting shall be required to find a member in breach of discipline.\\
The Discipline Committee shall have power to caution, discipline, and sanction such member in such manner as it considers appropriate, or to suspend the member's membership for such period as it considers appropriate, or to expel the member from membership of the Society/Club or of any committee thereof, or to impose such condition on members continued membership as the Discipline Committee considers appropriate.
\item During a period of suspension, a member shall be denied all rights and privileges of membership.\\
In the event of suspension or expulsion the member shall not be entitled to a refund of the whole or any part of the Membership Fee for the year(s) in which a suspension or expulsion occurs, and any Membership Fee falling due within the period of suspension shall remain due and payable.
\item A member desiring to appeal against the finding of the Discipline Committee and/or against the sanction imposed may within fourteen (14) days of the decision request the CSE to consider the appeal.\\
Such request must be made in writing.\\
Upon the receipt of such an appeal the CSE shall appoint one if its members to hear the appeal, who will request written submissions from both the Discipline Committee and the member lodging the appeal and shall make their decisions based on those written submissions.\\
In exceptional circumstances the CSE appointee may (at his or her sole discretion)convene a meeting with either or both of the Discipline Committee and/or the appellant, either alone or together.
\item In the event that a finding by the Discipline Committee of a breach of discipline is upheld, or in the event of an appeal against severity of sanction only, the CSE shall, inter alia, have power to reduce or increase the sanction.
\item Pending the decision of the CSE, the sanction imposed by the Discipline Committee shall not take effect.
\item The decision of the CSE shall be final and binding.
\end{enumerate}
\section{Grievance Procedure}\label{sec:grievance-procedure}
The Clubs and Societies are voluntary social, recreational and leisure clubs who run activities for students and staff of the University of Limerick to enjoy in their leisure time.\\
In this regard, we would hope that Club \& Society members will get along with each other without any grievances arising.\\
However, we do understand that from time to time, grievances caused by misunderstanding, disagreement or general dissatisfaction may occur among Club members.\\
Full recognition is given to the significance of personal grievances and it is our policy that all grievances will be dealt without undue delay and resolved at the earliest possible stage
\begin{enumerate}
\item In the first instance, it is expected that any Club member with a grievance will attempt to resolve it informally by speaking with the individual(s) concerned in an attempt to resolve the issue amicably.\\
If a resolution is agreed at this stage, both members involved should agree to put the issue behind them for the good of the Club/Society.
\item If the member experiencing the grievance does not feel confident in approaching the individual(s) concerned, they should speak to a member of the Club/Society committee and explain their grievance to them.\\
The committee member should facilitate a meeting between the member and the individual concerned with a view to resolving the grievance as quickly and amicably as possible.\\
This meeting should take place within five days of the member raising the grievance.
\item If there is no agreement at this stage, the member experiencing the grievance should submit their grievance in writing to the Club committee.\\
The committee should appoint two members of the committee to investigate the grievance within five days of receiving the grievance.\\
The investigation should be done through meeting both parties involved in the grievance and any other person who the two members consider appropriate.\\
Minutes should be taken at the meeting and a report of the findings prepared.\\
A decision should be made by the two members as to what the outcome of the grievance is.\\
his information should then be presented to both parties of the grievance.\\
Those investigating the grievance should aim to resolve the grievance within ten days of receiving the grievance.
\item If either party is unhappy with the outcome of the investigation into the grievance, they should appeal the decision to the Clubs and Societies Executive Committee outlining the reasons for the appeal within seven working days of receiving the outcome of the grievance.\\
The Clubs and Societies Executive Committee should appoint two members to hear the appeal meeting within five days of receiving the appeal.\\
An investigatory meeting should take place if necessary and a decision made within ten days of receiving the appeal.
\item It is expected that at any stage at which resolution is achieved that the members will agree to work together in harmony for the sake of the other members of the Club.
\end{enumerate}
\section{Bullying \& Harassment Procedures}\label{sec:bullying-&-harassment-procedures}
There is both an informal and formal procedure to deal with the issue of bullying/harassment within the clubs.\\
It is our aim that any investigation that takes place will be completed as quickly as possible.
\subsection{Informal Procedure}\label{subsec:informal-procedure}
It is often preferable for all concerned that complaints of bullying or harassment are dealt with informally whenever possible.\\
While in no way diminishing the issue or the effects on individuals, an informal approach can often resolve matters more effectively.\\
As a general rule therefore, an attempt should be made to address allegation of bullying/harassment as informally as possible by means of an agreed informal procedure.\\
The objective of this approach is to resolve the difficulty quickly and effectively, with the minimum of conflict and stress for the individuals.
Any member who believes he or she is being bullied/harassed should explain clearly to the alleged perpetrator(s) that the behaviour in question is unacceptable.\\
In circumstances where the member finds it difficult to approach the alleged perpetrator(s) directly, he or she should seek help and advice, on a strictly confidential basis, from a fellow member of the Club.\\
The fellow club member can be a support for the complainant in approaching the alleged perpetrator to explain the reasons they feel they are being bullied or harassed.\\
It is recognised that it may not always be practical to use the informal procedure, particularly where the harassment/bullying is of a very serious nature.
\subsection{Formal Procedure}\label{subsec:formal-procedure}
If an informal approach is inappropriate or if, after the informal stage, the bullying/harassment persist, the following formal procedures should be invoked:
\begin{enumerate}
\item The complainant should make a formal complaint, in writing, to the Club committee detailing precise details of actual incidents of bullying/harassment; for example, state the name of the alleged perpetrator, the nature of the complaint, dates and times of when the incidents occurred, witnesses, and any action that the complainant may already have taken, if any.
\item The alleged perpetrator(s) should be notified in writing that an allegation of bullying has been made against them.\\
They should be given a copy of the complainant's statement as soon as is practicable and advised that they shall be afforded a fair opportunity to respond to the allegation(s), within specified time limits.\\
No outcome regarding the complaint will be made until a full and fair investigation has taken place.
\item Before commencing an investigation, the Club committee may take the decision to exclude the alleged perpetrator from any Club activities while the investigation is ongoing if it is deemed appropriate.\\
This in no way implies any wrong doing on the part of the perpetrator but will be taken as a cautionary measure to prevent exacerbating the situation between the complainant and the alleged perpetrator.
\item The Club/Society committee will appoint two members of the committee who will be tasked with investigating the complaint.\\
They will prepare clear terms of reference which outline the background to the complaint, who should be interviewed through the course of the investigation and the timeline in which to resolve the complaint.
\item Meetings will be arranged with the complainant, the alleged perpetrator and any other person who the two members consider appropriate.\\
All will be asked to respond to the complaint and detail their version of events.\\
Both parties and witnesses have the right to be accompanied by a representative at all meetings.\\
Meeting notes will be taken and once committed to type must be signed by the relevant person who was interviewed as a true and accurate reflection of the discussion.
\item Those investigating will prepare a report of their findings and submit it to the Clubs/Societies committee for a final decision.\\
The two committee members who have taken part in the investigation should not make a decision regarding the outcome.
\item Once a decision has been made, the complainant and the alleged perpetrator must be informed as soon as is practicable.
\item If the complaint is upheld, the Club/Society committee will instigate the Clubs and Societies Disciplinary Procedures.\\
Actions taken can include expulsion from the Club/Society.
\item If the complaint is not well found, both parties should be brought together by the Club/Society committee and a mediation process should be implemented to ascertain whether both members can move on and continue to partake in the club/societies activities.
\item If the complaint is discovered to be malicious or vexatious, the Club/Society Committee may instigate the Clubs and Societies disciplinary procedures against the complainant.
\item Retaliation of any kind against the member for complaining may also constitute bullying/harassment and is a serious disciplinary offence.
\end{enumerate}
\subsection{Appeals Process}\label{subsec:appeals-process}
If either party is unhappy with the outcome of the investigation, both parties have the right to appeal to the Clubs and Societies Executive Committee within 5 working days of the findings being issued.\\
A party, who wishes to appeal the outcome, should put the reason for the appeal in writing and address it to the Students' Union President.\\
Upon receiving the appeal letter, the Clubs and Societies Executive Committee will appoint two members of the Committee to hear the appeal.\\
They may choose to conduct further investigations or implement a new investigation.\\
A decision regarding the outcome should be taken within ten working days of receiving the appeal.
\subsection{Confidentiality}\label{subsec:confidentiality}
All individuals involved in the procedures referred to above should maintain strict confidentiality on the subject.\\
All involved will be reminded of this throughout the investigation process.
\section{Legal Protocol}\label{sec:legal-protocol2}
Clubs' and Societies' Protocol on Legal Proceedings [Passed 24/02/09]
\subsection{Step 1}\label{subsec:step-1}
A formal request must be made from a Club or Society to the Clubs \& Societies Executive prior to any legal advises being sought to the Clubs \& Societies Executive.\\
The formal request will be in written form outlining in detail the time line of alleged grievance and how it effects the clubs activities or good name.\\
Full disclosure of all documents and correspondences (email, phone calls, text, web) must be made available to the Clubs \\& Societies Executive.\\
The written request must be accompanied by a signed declaration by the committee that the information contained within is truthful and an accurate account of the issue in question.
\subsection{Step 2}\label{subsec:step-2}
The Clubs \& Societies Executive will convene and the issue will form part of their weekly meetings on the official agenda.\\
Clubs \& Society Executive members with membership of the club or society in dispute must declare all affiliations and vacate the meeting where conflict of interest arises.\\
The Clubs \& Societies Executive shall request the signatories of the initial formal request to attend a meeting in person of the Clubs \& Societies Executive prior to a decision being made to grant or reject the request for referral to the ULSU solicitor.\\
A majority decision is required from the Clubs voting members of the C\&S Executive and a majority of the Society voting members of C\&S Executive in order to grant permission for the issue to be referred for legal advice to the ULSU solicitor by the applicant club/society.\\
In the event of conflicts of interest it will be a majority of the remaining voting members of the Clubs \& Societies Executive.
\subsection{Step 3}\label{subsec:step-3}
When a legal opinion has been offered, it must be disclosed in full to the Clubs \& Societies Executive.\\
Each subsequent request to proceed from one legal action/proceeding to another will be subject to approval by the Clubs \& Societies Executive on the basis of legal opinion and the ``majority decision basis''.
\subsection{Step 4}\label{subsec:step-4}
Clubs \& Societies Executive retain the right to sanction or reject the initiation of any legal action or proceeding subject to the legal advises at any time.\\
This shall be on the grounds that no one club or society may unnecessarily expose the level of risk to the overall integrity of the University of Limerick's Clubs and Societies.
\end{document}

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