minutes: committee meeting notes for 25/2/2025

Minutes/2024-2025/Committee/2025-02-25.md

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+## Attendance
+### Present
+* Nanda
+* Brendan
+* Amy
+* Hans
+* Eoghan
+
+## Minutes
+
+### Committee
+{Committee-based stuff here, each role can talk about their field}
+
+#### President
+##### EGM
+* Week 8?
+* New Secretary
+* New HSO
+* Updated Constitution
+
+* Talked to Lisa 
+* We don't need to have it immediately, but we should have it soon
+* (We need time to advertise)
+* There'll be pizza (maybe cookies)
+* LaTex version of the Constitution is coming soon
+* Needs "Code of Conduct" guidelines added
+    * Needs rules for people who've broken it in the past/discovered after the fact
+    * Needs consequences for breaking it
+* Maybe ask a discord handle during AGM?
+* Needs "Official Signature Line" (for SumUp)
+
+##### Awards
+
+* Brendan submitted one on behalf of the Soc (Best Society of the Year)
+  * Brendan is to go in to drop-in session to discuss awkward wording on award submission
+  * Some questions felt like they weren't for UL.
+
+* Submitted Brendan for best society member
+  * It Also needs to be discussed in drop-in session for awkward wording
+  * Says explicitly that applicant can't be themselves but it's worded like they're writing it
+
+#### Treasurer
+
+##### SumUp
+* In Progress
+
+##### Bank Account
+* Called today, asked questions
+  * Couldn't find answers today
+  * Going to call the bank on Thursday
+  * In Progress
+  * Needs required information to log in
+
+##### Sponsorship
+* LERO
+  * Form needs to be submitted
+  * SISTEM are going to be contacting LERO as well
+* Patch (pizza)
+  * Needs to be put up on Wolves (Income) 
+
+##### Capitations
+* We can only pull from it for things we have already budgeted for
+* If we fail to pull from it is goes to waste
+
+* It looks like it's going to be straightforward
+* Budgeted 1.5k for SISTEM this year for easy use
+
+##### Hack Ireland
+* We had folks head off to that
+* Got pics
+* To refund half of travel + tickets
+
+* Need to ask IBANs/BICs(if applicable)
+
+#### SISTEM Treasurer
+* Merch (Falls under SISTEM)
+
+#### HSO
+
+#### PRO
+##### Competitions
+###### Cork - 2025-03-01
+* Advertise
+
+#### Secretary
+
+#### {any other role who wishes to speak}
+
+#### Misc
+{Stuff that doesn't fit into any specific role}
+
+##### Standing Item - PVA
+* Stay up to date
+##### Standing Item—Training
+
+* Wolves now has a filter on teh Whatson Page
+    * <https://ulwolves.ie/whatson>
+
+##### Collabs
+
+### Events
+#### Last week - 04
+##### Patch Presentation
+###### What went well
+* Lots of people were interested
+* Got Sponsorship
+* Lots of ISE folks were there
+
+###### What didnt (and how to improve)
+* Too Short
+    * Not really an improvement available
+
+#### This Week - 05
+##### RAG Week
+No event
+
+#### Next Week - 06
+##### Satisfactory
+
+* Could set up one of the gaming PCs with the world on it
+* Pelican can run Satisfactory (only on UL because firewall)
+* PowerPoint Presentation (needs to be uploaded to Presentation repo)
+
+###### Room
+* Courtyard Room: 6:00PM-8:30PM
+###### Wolves
+###### Announcements
+###### Poster?
+* No Poster
+
+#### Following Week - 07
+##### CTF
+* Handled by Shay
+
+#### End of Semester - 13
+##### Show & Tell
+* Needs to be anything Computer-Based, tangentially related to Computers at least
+* Anything cool you're proud of
+
+###### Poster
+* DONE!!!!!!!!!!!!!!!
+###### Sponsorship
+* Email in-Progress
+###### Advertising
+* Needs to be advertised every time any other event is announced/advertised.
+
+### Skynet
+{
+Standing item section for Skynet stuff,
+Technically could be part of Senior Sysadmin, but that role isn't always filled
+}
+* Skynet training was canceled this week due to Charity Week.
+* Ultron turned itself back on.
+
+### Trips
+#### Berlin
+
+* New form required to be submitted
+
+##### Form feedback
+<https://nextcloud.skynet.ie/apps/forms/mTf7gd7DJjJkxcJf/results>
+
+### Sponsorship
+
+### AOB