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trip: clarifications

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Events/2024-2025/Euro_Trip/Trip.md
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@ -1,7 +1,7 @@
# Berlin Trip # Berlin Trip
## Trip Overview ## Trip Overview
The trip to Berlin is scheduled for May 21st to May 27th, 2025. The trip to Berlin is scheduled for May 21st to May 28th, 2025.
The trip is organized by the UL Computer Society and is open to all members. The trip is organized by the UL Computer Society and is open to all members.
We'll be visiting various tech-related sites and events in Berlin, including the Hardtech Innovation Demo Day 2025 and The Berlin AI Conference 2025. We'll be visiting various tech-related sites and events in Berlin, including the Hardtech Innovation Demo Day 2025 and The Berlin AI Conference 2025.
@ -9,19 +9,31 @@ The trip is a great opportunity to reach out and look at the tech scene in Berli
### Finances ### Finances
The trip will be paid through bank transfer. The trip will be paid through bank transfer.
The total amount is €400, expected to be paid by May 9th, 2025.
You can give an initial deposit of €100 to secure your spot.
#### Total Cost
* The total cost is **€400**.
* Full Payment expected by **May 9th, 2025**
* A deposit of **€100** can be used to secure your spot.
* The remaining **€300** is required to be in by **May 9th, 2025**
* The full cost of the trip is ~€800 per person with half of it subsidised by UL Computer Society.
#### Payment
The money must be transferred to the following account: The money must be transferred to the following account:
* BIC: ``BOFIIE2DXXX`` * BIC: ``BOFIIE2DXXX``
* IBAN: ``IE31BOFI90595047627767`` * IBAN: ``IE31BOFI90595047627767``
* Our name: ``UL COMPUTER SOCIETY``
* Reference: Your Name * Reference: Your Name
### Accommodation ### Accommodation
The accommodation for the trip will be in Kiez Hostel Berlin. The accommodation for the trip will be in Kiez Hostel Berlin.
The address of the hostel is Marchlewskistr. 88 10243 Berlin, 10243 Berlin, Germany. The address of the hostel is:
```
Marchlewskistraße 88,
10243 Berlin,
Germany.
```
The hostel has free Wi-Fi, and does not allow smoking. The hostel has free Wi-Fi, and does not allow smoking.
Check-in closes at 9PM. Check-in closes at 9PM.
@ -50,11 +62,13 @@ The schedule for the trip is as follows:
| 27th | Mall of Berlin, Fly to Dublin, Travel Home | | 27th | Mall of Berlin, Fly to Dublin, Travel Home |
## Visa & Insurance Info for Germany Trip ## Visa & Insurance Info for Germany Trip
### European Health Insurance Card
A European Health Insurance Card (EHIC) is **required** to partake in this trip.
### Documents you need regardless of citizenship
* Your Passport with at least 3 months until expiry from May
* A European Health Insurance Card (EHIC)
* Apply for a card here: https://www2.hse.ie/services/schemes-allowances/ehic/apply/ * Apply for a card here: https://www2.hse.ie/services/schemes-allowances/ehic/apply/
* Printed copies are available in the server room.
* Ping Committee to check if folks are around.
* How to get to server room: https://www.instagram.com/reel/DF5rOOWt_F3
### EU Citizens ### EU Citizens
* This includes Ireland. * This includes Ireland.
@ -62,6 +76,7 @@ The schedule for the trip is as follows:
* All you need to bring is a valid passport that's 3 months from expiry. * All you need to bring is a valid passport that's 3 months from expiry.
### Non-EU Citizens ### Non-EU Citizens
Your Passport with at least 3 months until expiry from May
As a non-EU citizen, you will need to apply for a Short-Term Schengen Visa to enter Germany. As a non-EU citizen, you will need to apply for a Short-Term Schengen Visa to enter Germany.
This process MUST be started at least 15 days before your trip (so at least by 6th May), so get on it ASAP. This process MUST be started at least 15 days before your trip (so at least by 6th May), so get on it ASAP.