Merge branch 'main' of https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance

Committee/_Handovers/2024/Assistant_PRO.md

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+# Handover
+## Assistant PRO
+### Prabuddha Hans
+
+The purpose of this document is to assist the incoming CompSoc Assistant PRO for the upcoming year 2024/25.
+
+## Duties
+- When this handover was written, the role was split into two: making announcements and posters. I was in charge of the announcements.
+- Announcements NEED to be reviewed by committee, on discord I pinged committee so that the announcements got reviewed and made sure that they:
+    - Contained accurate information about the events.
+    - Looked good (This is important).
+    - Had the email ready alongside the announcement.
+    - And most importantly was to have the event up on wolves.
+- Email also had to be reviewed, and always attach the poster. BCC the email to send it to all CompSoc members.
+- Email should generally sound like the discord announcement, just make sure to swap out `@everyone` with whatever you want.
+
+
+## Guide
+- ALWAYS get the announcements and emails reviewed by committee. DO NOT send them off without warning.
+- Attach the poster for both discord and email announcements.
+- Get both the announcement and email sent out on Fridays (as this is the deadline)  
+  so that people have time to plan out and attend events.
+- In addition to the above, make sure that the poster is ready by Friday as well.
+- Try to have some fun making the announcements, but make sure that they're accurate to the event.
+- When collabing with other socs (like we did with RetroPi), get the announcements and poster approved by CompSoc's committee FIRST.  
+  Then send it off to the other socs for REVIEWING.
+
+## Summary
+Assistant PRO is a fun role, just do your duties like mentioned above, and have fun creating the announcements.
+It's really important that you get stuff checked like announcements with committee because you're representing CompSoc.

Committee/_Handovers/2024/Health_And_Safety_Officer.md

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+# Handover
+## Health and Safety
+### Prabuddha Hans
+
+The purpose of this document is to assist the incoming CompSoc Health and Safety & Assistant PRO for the upcoming year 2024/25.
+
+## Duties
+
+- Ensure that Health and Safety is a priority at all society events, hazards need to be avoided at all times
+- Make sure CompSoc members don't get injured at our events.
+- Keep up to date with COVID-19 guidelines from UL Wolves C&S, University of Limerick, and the Government.
+- Ensure that members are aware of our required safety measures.
+- Review Computer Society's Safety statement.
+- Report accidents and injuries.
+- Report potential hazards to members at events.
+- Take responsibility for members during trips.
+- Ensure that CompSoc's  First Aid kit is stocked and up to date, and available at events and brought during trips.
+- Check for food allergies and dietary preferences when food is being ordered.
+- After Spring Semester 2022, sign-in at events is no longer required, however if it is required again it
+  is your duty to ensure members are signed it at events, it may be wise to use this sign-in feature when
+  going on trips away from Limerick.
+
+## Guide
+
+- If any members or committee want/require training, you need to find where they can get it and organise the training.
+- If it's needed, make sure that at least 3 committee members including yourself, complete the COVID-19 Officer online course.
+- New people need to be trained for running SKYNET. Organising a meeting with those who can and find some trust-worthy people  
+  (ideally on committee and possibly in 1st-2nd year) who're passionate about tech and willing to learn.
+
+## Summary
+
+ As the Health & Safety Officer, watch out for dangerous behaviours, review the Health and Safety, and the COVID-19 statements  
+ on UL Wolves' website regularly, and make sure that you've created a COVID-safe environment. In the case of another global  
+ pandemic, it's vital as part of your role that you ensure that Governmental, UL, and C&S requirements are followed in the organisation  
+ and running society events.

Events/Recurring/CnS_Fair/CnS_Fair.md

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+# C&S Fair
+Original version was [here][0]
+
+This is for the major C&S Fair in the Arena.  
+While Compsoc was involved with the smaller ones (in a tent outside student life, Concert Hall lobby) those are unlikely to take place again.  
+Rather the lobby of the new Student Building is most likely.
+
+## Before
+### Equipment Check (Cables, switches, WAP)
+Before the fair check, the network cables.  
+Make sure they’re all bundled up correctly and use some of them and connect them to a laptop to see that they work.   
+The cable tester can tell you the length of the cables and then if you want and have time you can label the longest to shortest cable.   
+This could save you some time in the morning getting the cables to the pods which connect to the switches.  
+
+![CnS_Fair.png](./images/CnS_Fair_0.png)
+
+Check that all the network switches work and that you have the main switch with you that feeds to all the pod switches.   
+This is vital so we can distribute the gigabit connection correctly to the others.   
+Do the same thing with all the wireless connectors.  
+
+The next thing to check is that all the black doubled-up bundles are still working and in the correct groups.   
+They will need to be in groups of 8-10 pairs depending on the pod layout that is being used.  
+
+
+### Transport, Opening hours, Volunteers, Alumni, Committee
+Next is to gather volunteers. Your members are the best place to go.   
+The morning is the most important time to get set up so try and get 5 to 6 at least to show up throughout the morning.   
+This will make dealing with problems and the initial setup much easier.   
+Reach out to the Discord with a form to see when people are available.   
+Also, try to convince the whole committee to help out as much as possible.   
+Paul can write notes for lecturers if people can’t miss lectures but it's week 1 usually so it should be fine.   
+You could also kindly ask alumni to help. Definitely have a call with them beforehand to make sure you have a good idea of what to do.  
+
+Contact OPC to organise a time that suits everyone to load the Sprinter with the equipment.   
+Preferably the evening before so you can hit the ground running the following day.  
+
+Make sure the opening hours of the Student Life building are suitable for early and late start and finish respectively and that you can get into the building outside hours as well.
+
+### ITD - Open network port
+Contact Martin and make sure a port is open for us or will be opened for us so that we can use our main switch on the day.   
+The last one was up on the running track so you’ll have to get creative on how to get the cable up there and in such a way that it doesn’t impede users of the running track.   
+We just walked around the track with a laptop and an ethernet cable to see which one gave us gigabit.
+
+### Pod layout
+Aisling will try to keep the number of tables in the pods the same every year and if she doesn’t she should tell you.   
+If it changes and there are more than 8 tables in the pods you can explain to her that we wouldn’t have enough cable bundles for the pods.   
+She’d have to change it or ye just make more bundles in advance and buy similar length ethernet cable or use and make some in the server room with whatever is left.  
+
+
+## Morning
+In the morning it is important to hit the ground running. First thing to do is make sure ye have all the equipment and start with the purple cables.  
+
+Purple cables, figure out which one is the longest and which one is the shortest and sort the others in between to identify which cable has to go to what pod.   
+The longest one to the furthest one and the shortest one to the closest pod etc.  
+
+Power, see if you can ask the lads in the arena to also have the power lines attached to the metal wires spanning the arena.   
+This will save you time and allow ye to just add your extension leads and go from there.  
+
+![CnS_Fair_1.png](./images/CnS_Fair_1.png)
+
+Switches (Main and Pod), The main switch should be located closest to where ye have your main internet connection.   
+From there connect all the other single switches located at the pods to the main one.  
+
+![CnS_Fair_2.png](./images/CnS_Fair_2.png)
+![CnS_Fair_3.png](./images/CnS_Fair_3.png)
+
+WAP, Each Pod also gets a Wireless Access Point which you can also connect to the switch in the pod and they all have different passwords.   
+Ye should have them, if not email me and I can find them.   
+They should also be on the computer society laptop.   
+Print a load of copies to hand out on the day to C&S in the pods for the relevant WAP.  
+
+Black cable bundles, these are the ethernet cables that the C&S members use to connect their laptops.   
+They should be organised into pairs and one pair per table in the pod, one end connected to the pod switch and the other end fed through the pod tube for the committee members to use.  
+
+![CnS_Fair_4.png](./images/CnS_Fair_4.png)
+![CnS_Fair_5.png](./images/CnS_Fair_5.png)
+
+## Evening
+In reverse order, try to keep the paired black cables together.   
+Try to tidy it back up into the boxes as neatly as possible to have little work to do before the next sign-up fair.  
+
+Order Pizza!!!!!!! for anyone who helped at the end and throughout the day if they’re still around.   
+Maybe take note of who showed up in case ye do any trips this might help ye to decide who can go.   
+
+Invoice C&S for the service, we should have a previous invoice on the drive.   
+Just reuse that and send it to Lisa.
+
+## Contacts
+*	Aisling, Paul, Lisa.  
+  They are there to help ye with anything and ye can probably get any updated contact details from them for the following important people for ye to contact.  
+*	Martin Moran (ITD) give him your phone number and email him about the day to make sure he knows who's running the setup.  
+  He will make sure a port is open for ye to use and contact him for any relevant IT issues.  
+*	OPC - They help with the transport of the equipment to and from the server room.   
+  Get in contact with them and see when they are available to load the sprinter the day before so you’re ready to go the morning of.  
+*	Ronan (UL Arena), he is the one that sets up the arena wires and the power.   
+  Contact him about when he is setting up the power etc. so ye can wither get him to chuck up the cables with your help or use the scaffolding to do it yourselves.  
+
+[0]: https://nextcloud.skynet.ie/apps/onlyoffice/4373?filePath=%2FCompSoc%2F2021-22%2FRecDrive%2FC_S%20Fair%20Setup%20SOP.docx