feat: further additions to the handover for the sr sysadmin

Committee/_Handovers/2024/Senior_System_Administrator.md

@@ -8,20 +8,102 @@ The purpose of this document is to assist the incoming Senior System Administrat
   - Maintaining existing hardware.
   - Sourcing new hardware.
   - Improving the software.
+- Promote the cluster's use
 - Oversee development of Skynet.
 - Oversee the Root team.
 - Oversee training for junior members of the Root team.
 - Oversee communications with ITD.
 - Help develop server related skills in the general membership.
+- Manages:
+  * Linux Webhost for members
+  * LDAP
+  * DNS
+  * [Gitlab][0]
+  * [Nextcloud][1] (Selfhosted Google)
+  * [VaultWarden][2] (password manager)
 
 ## Guide
-- 
-- You are a society committee member, so you have a basic responsibility to look after society members and other committee members and make sure events are a fun and safe environment.
+### Baseline
+1. Dont be a dick.
+2. You are a society committee member, so you have a basic responsibility to look after society members and other committee members and make sure events are a fun and safe environment.
+3. The core goal of the Skynet cluster is to provide services for the society.
+   * These are the more visible services like the linux host/gitlab/nextcloud/....
+   * It also includes training for anyone who wants to get more hands on, both administration/hardware.
+   * Its not your fiefdom, everything must improve it for others, even if it takes you out of your comfort zone.
+
+### Onboarding
+#### New Committee
+1. Ensure that each committee member has a skynet account
+   * If they dont then assist them through the process.
+2. Add their chosen usernames to the [nixos][3] under ``committee``
+3. Add them to the [Gitlab][4], prune non committee
+   * Gitlab does have enterprise option to automagically do this, we dont have that yet
+4. Run them through the process of gaining access to the password manager: [pw.skynet.ie][2]
+   * Separate but linked account is security feature, unavoidable.
+   * They will gain access to the ``Compsoc`` collection of passwords.
+5. They will automatically gain access to the ``Compsoc`` folder on [nextcloud][1]
+
+#### Root team - Trainee
+1. Ensure that each root member has a skynet account
+   * If they dont then assist them through the process.
+2. Add their chosen usernames to the [nixos][3] under ``trainee``
+3. They will automatically gain access to the ``Skynet`` folder on [nextcloud][1]
+4. Provide training
+
+#### Root team - Admin
+1. They will already have a skynet account.
+2. Add their chosen usernames to the [nixos][3] under ``admin``
+3. They will automatically gain access to the ``Skynet_Admin`` folder on [nextcloud][1]
+4. Run them through the process of gaining access to the password manager: [pw.skynet.ie][2]
+   * Separate but linked account is security feature, unavoidable.
+   * They will gain access to the ``Skynet`` collection of passwords.
+5. Contact ITD to get them added to the VPN.
+6. Provide training
+
+#### Sr Sysadmin
+{need to figure out this process}
+
+### Annual Events
+#### Sign up Fair
+{link to event guide/write up}
+
+#### Renew Domains
+We have two domains, both with Blacknight.  
+``skynet.ie`` is sponsored to us.  
+``ulcompsoc.ie`` we have to pay for, renew for two years but check yearly.  
+
+#### Inform ITD that servers are up-to-date and patched
+Part of the agreement with ITD is to show them every semester that the server are patched and up to date.  
+
+### Regular Events
+#### Email
+I generally check all the email accounts for new mail once a day or so.
+There is a good chunk of spam but we do get a fair few mails from alumni trying to reactivate accounts.  
+
+#### Reactivate old accounts
+Alumni regularly get in contact to re-activate their skynet accounts.  
+Be polite and respectful when dealing with them.
+
+Much of this process is covered by [renew][5] and [recovery][6] however more documentation needs to be added on how to verify users.
 
 ## Summary
 
 This has been mostly a managerial role, involving organisation and mentorship.  
 The role looks really good on a CV/LinkedIn.  
 
+The roles that Skynet has played over the years has changed dramatically (as outlined in the [old history][7]).  
+One of the main draws for it was the email and cloud storage.  
+At one point it employed 5 admins, each in charge of their own servers.  
+Now in this era of DevOps each admin can do so much more while also requiring more diverse knowledge.  
+This change is exciting, stressful and rewarding.
 
 Brendan Golden.
+
+[0]: https://gitlab.skynet.ie
+[1]: https://nextcloud.skynet.ie
+[2]: https://pw.skynet.ie
+[3]: https://gitlab.skynet.ie/compsoc1/skynet/nixos/-/blob/main/config/users.nix?ref_type=heads#L47
+[4]: https://gitlab.skynet.ie/groups/compsoc1/compsoc/-/group_members
+[5]: https://renew.skynet.ie/
+[6]: https://renew.skynet.ie/recovery/
+[7]: https://2016.skynet.ie/history.html