minutes: from committee meeting

# Conflicts:
#	Minutes/2024-2025/Council/2024-10-08_Semester-1_Week-05.md

Minutes/2024-2025/Committee/2024-10-08.md

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+## Attendance
+### Present
+* Brendan
+* Eoghan                
+* Hans
+* Emily
+* Nanda
+* Eliza
+* Amy
+* Archie
+* Sean
+
+## Minutes
+### Events
+#### Last week
+##### AGM
+See last minutes
+
+#### This Week
+##### Virtual Machines
+80% done  
+Next semester for Gentoo  
+Poster done
+
+#### Next Week
+##### Games Dev
+Game engine thing, maybe not?
+
+**Nanda** is the sacrifice to contact them   
+**Hans** will ensure he will do his job
+
+#### Following Week
+##### Netapp
+Needs to be put on Wolves with description soonish
+
+
+**Brendan**
+
+* Merch
+  * Stickers
+  * Hoodies - colour and logo to be finalised
+* Food, pizza, see if we can get them to pay for that
+
+### H&S   
+Next week, safeguarding course will be done.  
+
+First aid kit to be be gotten.  
+Will be bought via proxy via **Brendan**  
+We may need a new assassistatn PRO soon
+
+### PVA
+Hours approved every two weeks
+
+### Merch
+#### Stickers
+Dont do seasonal stickers, maybe pride/progress ones?
+
+Need a non stickermule provider due to their Trump links.
+
+But seasonal logos are possible
+
+#### Hoodies
+May not be hoodies but something???
+
+### Open Governance
+#### Consitution
+Last time it was updated was 2012  
+Should be more inclusive  
+Games updated theirs a while back, we should get ideas from them.  
+Should be a good intro to teh soc for **Sean**.
+
+#### Events to be uploaded
+**Hans** will ping teh new folks teh links to teh slides.  
+He will be pinged at appropriate times....
+
+#### Sponsorship
+##### Netapp
+Two weeks time, future sponsorship
+
+##### Red Bull
+Try and contact them on social media, there is a UL rep.
+
+### Colabs
+#### Dance UL
+Due to uncertantly not sure if we can actually help them and gain a mutual benifest out of the event
+
+### Skynet
+Training went well yesterday
+
+### Trips
+#### Pycon
+**Nanda** will finalise the price this night (soon)
+
+#### End of Year
+Will hope to re-submit it in a few weeks time
+
+### AOB
+Might not have access to this building next tuesday, there is a concert on.  
+

Minutes/2024-2025/Council/2024-10-08_Semester-1_Week-05.md

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+# Council
+## Agenda
+(copied in from email, then later expanded out into headings)
+
+1. Minutes & Apologies
+2. Matters arising
+3. Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
+4. C&S Committee Support/Workshops/Training
+5. PVA Hours
+6. Personalised C&S Gear
+7. What's on your mind?
+8. AOB
+
+## Minutes
+### Housekeeping
+
+### Minutes and Apologies
+
+### Matters arising
+#### Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
+##### Eoghan
+Us as C&S need more money, looking for suggestions from us.
+
+Trying to get us to move as one front rather than clubs v socs
+
+Rugby - Not enough for two teams to travel on the day.
+
+PBP - Maybe an open letter
+
+Computer - Last time funding increased, we got it by going through the senior leaders.
+Aisling - Discussions tab may be good. Management don't know what we do.
+
+Watersports? - They have the committee and numbers to run events every weekend but not enough funding
+
+Rowing - They are one of the best clubs in the country but have to borrow boats.
+
+History - N/A
+
+Environment - C&S is growing in number but the pot is growing but the funding is the remaing the same size.
+
+Computer - Maybe get bodies moving. Try to spin it as good PR for the Uni?
+
+Dance - Clubs not represnting the uni properly. They see other unis getting the funding to travel but they don't
+
+PBP - Funding per student remaining the same.
+Aisling - 2 years ago went from 360k to 400k by pairing back non-club and society expense. ~€100 per student roughly. This is a resource in general. Clubs need to go through UL Sport for new developments and new clubs.
+
+Final thoughts - Point out things that you mightn't have been able to do because you had no funding.
+Noreen - Add if people had to pay to represent the university.
+History - Would it be worth getting someone to look into other Unis about where they get their funding from.
+Scuba - Reach out to companies for sponsorship
+Aisling - Usually up to individual C&S to do so, but UL Wolves are beginning to look into sponsoring major events.
+
+
+##### Brendan
+Budget went up last time because C&S cut costs, not because of an actual budget increse.  
+
+Use "Discussions" on Wolves
+
+Exec will investigate how other uni's get their funding.
+
+### Start-ups and wind-downs – standing item
+See next council
+
+#### Startups
+
+#### Wind down
+
+### Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
+
+### C&S Committee Support/Workshops/Training
+#### Eoghan
+GDPR week 7
+Treasurer workshop 3 week 8 - Need to attend this one.
+Budget week 9 - get committee to go to this maybe?
+Week 7 or 8 for greivence, email to follow for this one.
+
+Goal is to make all of this training virtual at some stage in the future.
+
+Spaces is limited, remember to book.
+
+#### Brendan
+More than just the designated folks should go to them
+
+Week 7/8 Greivences and Disputes
+
+They are open to more types of training
+
+
+### PVA Hours
+#### Eoghan
+Hours are accepted every 2 weeks.
+
+Council counts as an hour for the PVA
+
+
+#### Brendan
+(Got QR code to the page)  
+Might help for funding for C&S overall
+
+
+### Personalised C&S Gear
+#### Eoghan
+No personalisation, it's just for C&S.
+
+Originally only worked with Nike, things are now cheaper as they have researched other suppliers.
+
+No minimum order.
+
+#### Brendan
+(Got pic of slide)
+
+No Min amount  
+20-50 for hoodies
+
+### Exec Update
+(pic of slide)
+
+Discussion of networking time/day   
+Tuesday decided
+Clubs + Socs
+
+
+Bring feedback to council.
+
+### What's on your mind?
+#### Eoghan
+Dervla - C&S Capacity. Dervla is willing to support us. There is a lock on new memberships available should it be neccesary, all you need to do is talk to Lisa to lock and unlock.
+Events turnover at midnight, maybe change it to midday to allow an announcement to occur.
+Aisling - UL are using C&S to sell it by saying it's only €5 to join them at any time, but that is a miss-information.
+
+Dance - Budget is only 1st round, 2nd round is non-budget C&S, 3rd round is guests not in C&S. Doesn't always go to 3rd round.
+
+Environment - Is the Munster training ground in use all the time, might there be an oppertunit for clubs to use it.
+Noreen - They are completely seperate, Munster had to fight themselves to let the Womens team to use it.
+
+Drama - BICS & Hustings
+Aisling - Questions for hustings / C&S awards are changed to match BICS
+
+Environment - BICS drop-increased
+Aisling - No date set in stone as BICS don't have dates set in stone.
+
+#### Brendan
+Memberships can be locked if ye are at capacity
+
+For Bics the (UL) awards will mirror it
+
+
+### AOB
+
+Aisling - Jana's email over Open days. Email info email address if there are questions.
+
+Dervla - Flower fest is on in the Courtyard tomorrow
+
+Dance - Announce Dance UL are holding a fundraiser for Jigsaw, happy to accept donations.