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minutes: from committee meeting
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2024-10-08 23:40:41 +01:00
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minutes: notes from council
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#	Minutes/2024-2025/Council/2024-10-08_Semester-1_Week-05.md
2024-10-08 23:40:38 +01:00
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## Attendance
### Present
* Brendan
* Eoghan
* Hans
* Emily
* Nanda
* Eliza
* Amy
* Archie
* Sean
## Minutes
### Events
#### Last week
##### AGM
See last minutes
#### This Week
##### Virtual Machines
80% done
Next semester for Gentoo
Poster done
#### Next Week
##### Games Dev
Game engine thing, maybe not?
**Nanda** is the sacrifice to contact them
**Hans** will ensure he will do his job
#### Following Week
##### Netapp
Needs to be put on Wolves with description soonish
**Brendan**
* Merch
* Stickers
* Hoodies - colour and logo to be finalised
* Food, pizza, see if we can get them to pay for that
### H&S
Next week, safeguarding course will be done.
First aid kit to be be gotten.
Will be bought via proxy via **Brendan**
We may need a new assassistatn PRO soon
### PVA
Hours approved every two weeks
### Merch
#### Stickers
Dont do seasonal stickers, maybe pride/progress ones?
Need a non stickermule provider due to their Trump links.
But seasonal logos are possible
#### Hoodies
May not be hoodies but something???
### Open Governance
#### Consitution
Last time it was updated was 2012
Should be more inclusive
Games updated theirs a while back, we should get ideas from them.
Should be a good intro to teh soc for **Sean**.
#### Events to be uploaded
**Hans** will ping teh new folks teh links to teh slides.
He will be pinged at appropriate times....
#### Sponsorship
##### Netapp
Two weeks time, future sponsorship
##### Red Bull
Try and contact them on social media, there is a UL rep.
### Colabs
#### Dance UL
Due to uncertantly not sure if we can actually help them and gain a mutual benifest out of the event
### Skynet
Training went well yesterday
### Trips
#### Pycon
**Nanda** will finalise the price this night (soon)
#### End of Year
Will hope to re-submit it in a few weeks time
### AOB
Might not have access to this building next tuesday, there is a concert on.

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### Minutes and Apologies ### Minutes and Apologies
### Start-ups and wind-downs standing item ### Matters arising
#### Startups #### Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
N/A ##### Eoghan
#### Wind down
N/A
### Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
Us as C&S need more money, looking for suggestions from us. Us as C&S need more money, looking for suggestions from us.
Trying to get us to move as one front rather than clubs v socs Trying to get us to move as one front rather than clubs v socs
@ -55,8 +51,25 @@ History - Would it be worth getting someone to look into other Unis about where
Scuba - Reach out to companies for sponsorship Scuba - Reach out to companies for sponsorship
Aisling - Usually up to individual C&S to do so, but UL Wolves are beginning to look into sponsoring major events. Aisling - Usually up to individual C&S to do so, but UL Wolves are beginning to look into sponsoring major events.
### C&S Committee Support/Workshops/Training
##### Brendan
Budget went up last time because C&S cut costs, not because of an actual budget increse.
Use "Discussions" on Wolves
Exec will investigate how other uni's get their funding.
### Start-ups and wind-downs standing item
See next council
#### Startups
#### Wind down
### Extra funding from UL for UL Clubs & Societies - Craig.Quinlan
### C&S Committee Support/Workshops/Training
#### Eoghan
GDPR week 7 GDPR week 7
Treasurer workshop 3 week 8 - Need to attend this one. Treasurer workshop 3 week 8 - Need to attend this one.
Budget week 9 - get committee to go to this maybe? Budget week 9 - get committee to go to this maybe?
@ -66,28 +79,52 @@ Goal is to make all of this training virtual at some stage in the future.
Spaces is limited, remember to book. Spaces is limited, remember to book.
### PVA Hours #### Brendan
More than just the designated folks should go to them
Week 7/8 Greivences and Disputes
They are open to more types of training
### PVA Hours
#### Eoghan
Hours are accepted every 2 weeks. Hours are accepted every 2 weeks.
Council counts as an hour for the PVA Council counts as an hour for the PVA
### Personalised C&S Gear
#### Brendan
(Got QR code to the page)
Might help for funding for C&S overall
### Personalised C&S Gear
#### Eoghan
No personalisation, it's just for C&S. No personalisation, it's just for C&S.
Originally only worked with Nike, things are now cheaper as they have researched other suppliers. Originally only worked with Nike, things are now cheaper as they have researched other suppliers.
No minimum order. No minimum order.
### Exec. Update #### Brendan
(Got pic of slide)
No Min amount
20-50 for hoodies
### Exec Update
(pic of slide)
Discussion of networking time/day
Tuesday decided
Clubs + Socs
#### Networking
Bring feedback to council. Bring feedback to council.
### What's on your mind? ### What's on your mind?
#### Eoghan
Dervla - C&S Capacity. Dervla is willing to support us. There is a lock on new memberships available should it be neccesary, all you need to do is talk to Lisa to lock and unlock. Dervla - C&S Capacity. Dervla is willing to support us. There is a lock on new memberships available should it be neccesary, all you need to do is talk to Lisa to lock and unlock.
Events turnover at midnight, maybe change it to midday to allow an announcement to occur. Events turnover at midnight, maybe change it to midday to allow an announcement to occur.
Aisling - UL are using C&S to sell it by saying it's only €5 to join them at any time, but that is a miss-information. Aisling - UL are using C&S to sell it by saying it's only €5 to join them at any time, but that is a miss-information.
@ -103,6 +140,12 @@ Aisling - Questions for hustings / C&S awards are changed to match BICS
Environment - BICS drop-increased Environment - BICS drop-increased
Aisling - No date set in stone as BICS don't have dates set in stone. Aisling - No date set in stone as BICS don't have dates set in stone.
#### Brendan
Memberships can be locked if ye are at capacity
For Bics the (UL) awards will mirror it
### AOB ### AOB
Aisling - Jana's email over Open days. Email info email address if there are questions. Aisling - Jana's email over Open days. Email info email address if there are questions.