Merge pull request '2025/budget_handover' (#70) from 2025/budget_handover into main

Reviewed-on: #70

Committee/2024-2025/Budget/07._Committee_Development.md

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+## Committee Development
+
+### Large Committee 
+We have had thirteen titled committee members during this Academic Year.  
+On top of that we had five Advisors who are previous committee members.  
+
+As outlined last year having Advisors is extremely important in our society due to the large amount of domain knowledge required to run both the society and the computer cluster.  
+Due to the type of society we are we tend to have unique events on a weekly basis, being able to draw upon the wisdom of the elders helps keeps things running smoothly.  
+
+We have the full quota of core positions:  
+* President
+* Secretary
+* Treasurer
+* Public Relations Officer (PRO)
+* Health and Safety Officer
+
+The Skynet team has one Head Systems Administrator and two members in training.  
+In the next year or two it is hoped that oen of those will replace the current Head Sysadmin.  
+
+Throughout this academic year, there were no major grievances other than the resignation of 2 committee members, our Health & Safety Officer and our Secretary, we subsequently held an EGM to elect new officers as well as make amendments to our constitution.  
+
+### Documentation
+All handover documents have been submitted except those from our advisors,  
+who do not provide handover documents. All minutes have also been submitted.  
+
+Our system of [Open Governance][0] has worked incredibly well this past year, with several members of the society who read our minutes and ongoing event planning.  
+It has also allowed us to build upon last years handovers and budger submissions not to mention helping us identify events we can host on an annual basis.  
+
+
+### Administration
+During the Academic Year, we have held a committee meeting almost every week, that usually lasts between an hour to an hour and a half.  
+The Secretary (and President on occasion) took down minutes for the meeting.  
+
+For bank statements, any that we received throughout the academic year were uploaded to wolves, though we stopped getting them after semester one despite checking the post regularly.  
+For dealing with money, there was a delay in getting access to the bank account again, though this was rectified in the later half of semester 2 and all creditors are now paid up.  
+
+
+[0]: https://forgejo.skynet.ie/Computer_Society/open-goverance

Committee/2024-2025/Budget/08._Performance.md

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+## Performance
+As mentioned in the committee development section, the only grievances that we had throughout the academic year was the resignation of two of our committee members, which we replaced through an EGM in semester 2.  
+Other than that there was no other grievances.
+
+Also as mentioned in the committee development section, there was a delay in getting access to our online banking system but that was resolved mid-way through semester 2 and we repaid everyone at that stage.  
+We wrapped up the year with no creditors outstanding in line with this. 
+
+Throughout the academic year, the Society has had a consistent number attending our events and interacting with our society through our Discord Server, this has created a welcoming environment.   

Committee/2024-2025/Budget/09._Publicity.md

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+## Publicity
+Over the course of the year, we ran a total of 25 events, all listed on wolves and announced on Discord.  
+
+We ran regular weekly activities on Wednesday, using our Discord Server and emails to inform our members of upcoming events and opportunities.  
+Our Discord server was our social hub of communication between members and committee and has now grown to have ~300 members.  
+
+We also collaborated a lot with other societies, which helped bring a lot of new eyes to us and to what we do.  
+
+We used posters for larger events, since we began putting more effort and quality into the creation of our posters.  
+This helped create a more professional image for our society and helped us stand out from other societies.  
+
+### Other Societies
+
+We worked with several Societies over the last year  
+which has meant more advertising for our society in addition to helping other societies grow.  
+This includes collaborations and larger-scale events like our Birthday event, SISTEM, and our Unity Workshop.  
+
+![Games Soc poster on the Birthday Event](Pictures/09._Publicity_01.png)
+![Poster for SISTEM Event](Pictures/09._Publicity_02.png)
+
+
+### Posters
+
+This year included a shift in our approach to posters.  
+We decided to put more effort and quality into the creation of our posters, which also made them difficult to create for weekly events.  
+Thus, we could ensure that our larger events had more powerful visuals  
+and helped communicate to our members that this event is more significant than our weekly events.  
+
+Posters can be found [on our forgejo][0]  
+
+### Event Announcements
+
+We primarily used Discord and Emails for our event announcements,  
+while prompting our users to sign up for events on Wolves.  
+This helped us keep track of who was attending our events and allowed us to send out reminders to our members.  
+Our Discord server also allowed us to quickly issue reminders or updates to our members, which greatly improved our communication.  
+
+Event Announcements can be found [on our forgejo][1]  
+
+[0]: https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/main/Events/2024-2025/Posters
+[1]: https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/main/Events/2024-2025

Committee/2024-2025/Budget/10._Guest_Speakers.md

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+## Guest speakers
+
+After our EGM in semester 2 we continued the evening with two guest alumni speakers, talking about their experiences in the field of computer science.  
+They introduced us to their respective companies and took us on a journey of both understanding and a descent into madness in making systems work in production.  
+
+### Speakers
+#### Evan Cassidy
+Evan is an Electronics Engineer working at Analog Devices with three years of industry experience.  
+Evan graduated from UL with a Bachelors in Electronic and Computer Engineering.  
+He was previously a committee member of Compsoc.  
+
+#### Mark Mc Nabola
+Mark is a software engineer working at Cisco on video conferencing devices and has four years of experience..
+Mark graduated from UL with a Bachelors in Computer Systems.  
+He was previously a committee member of Compsoc, being on committee for all four years of his degree.  
+

Committee/2024-2025/Budget/11._Profile_Speakers.md

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+## Profile Speakers
+
+This year 30 members of Computer Society attended PyCon 2024 in the Radisson Blu Royal Hotel Dublin.  
+PyCon is an international conference about the programming language Python.  
+There are several PyCon conferences run in Europe each year, with the Dublin one being one of the largest ones.  
+As such there is a large variety of top tier and distinguished presenters.  
+While it is a two-day event we were only able to attend the Saturday of it.   
+
+
+### Mykalin Jones
+#### A journey into Regular Expressions
+I am a Particle Physicist-turned-Data Analyst with over a decade of teaching experience.   
+I have written curricula for various topics including Python for Children, The Basics of Python, Intermediate Python, and Data Science for Beginners.   
+I provide individual and group classes on all of these topics as well as maths, science, and standardized test prep.   
+I am currently based in France, but I especially enjoy traveling as much as possible and discovering different cultures and languages.   
+
+![Pycon Info card on Mykalin Jones](./Pictures/11._Profile_Speakers_01.jpg)
+
+### Marcel-Jan Krijgsman
+#### E-ink dashboards everywhere
+Marcel-Jan Krijgsman is a senior data engineer with 25 years experience in data.  
+Learning Python when switching his career to data engineering, he used it to plot locations of cycling videos on a map, to land rockets in a computer game and automatically categorise space and astronomy news.  
+
+![Pycon Info card on Marcel-Jan Krijgsman](./Pictures/11._Profile_Speakers_02.jpg)

Committee/2024-2025/Budget/12._Events.md

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+## Events
+
+### Overview
+
+- We are proud that this year we had a lot of big events and a lot more engagement with our members.
+- The events discussed here required a lot of planning and organization to complete.
+- The society held 21 events and meetups over the course of the academic year.
+- We also held much larger events such as the trip to Pycon, and the Berlin trip.
+- We're proud that we were able to host regular weekly events.
+
+### Semester 1
+
+#### Society Introduction
+
+- Introductory event to the society.
+- Idea was to give a taste of future events and a social mixer.
+- Venue: We booked Courtyard Room from 18:00-20:30.
+- Announced via Discord and emails.
+
+
+#### Skynet + Git Introduction
+
+- Introductory event to Skynet & Git.
+- Idea was to help members with setting up their accounts and understanding Git.
+- Venue: Courtyard Room to give enough free space for committee members to run around offering tech support.
+- Members were required to bring their laptops to set up their Skynet accounts.
+- Email and Discord announcements were written to advertise the event.
+
+#### Virtual Machines!
+
+- Introducing members to Virtual Machines and Docker.
+- Venue: Courtyard Room was booked since it was easier to do presentations there.
+- Included an optional interactive element where members could follow along on their laptops.
+- Email and Discord announcements were written to advertise the event.
+
+![Virtual Machines](Pictures/12._Events_01.png)
+
+#### Unity Workshop: A Collaboration with Games Development Society
+
+- Collab with Game Dev Society.
+- Venue: Courtyard Room was picked since it was large enough to accommodate all the members.
+- We made a post on Discord and wrote an Email to advertise to our members.
+- Members were required to bring their laptops with Unity & Visual Studio Code pre-installed.
+
+![Unity Workshop](Pictures/12._Events_02.png)
+
+#### Server Building
+
+- Collab with NetApp.
+- Recieved 700€ in sponsorship from NetApp.
+- Assembled the servers during the event.
+- Also had a NetApp representative provide a talk about their company & graduate role opportunities.
+- NetApp also sponsored finger food from Scholars for the event.
+- Venue: Courtyard Room
+- Announcements sent out via discord and email.
+
+![Server Building w/ NetApp](Pictures/12._Events_03.png)
+
+#### Halloween Movie Night!
+
+- Yearly social event to watch a movie on Halloween.
+- Movie was selected between the committee this time
+- We decided to show Corpse Bride.
+- We made sure to get permission from the office first before showing the movie.
+- Venue: Room 3 since it was better suited for movies.
+- Announcements sent out via discord and email.
+
+![Halloween Movie Night](Pictures/12._Events_04.png)
+
+#### Capture The Flag
+
+- Yearly event to teach members about using the terminal and SSH.
+- Interactive Event: Members were asked to bring their laptops to participate in the event.
+- Venue: Courtyard Room
+- Email and Discord announcements were written to advertise the event.
+
+![Capture The Flag](Pictures/12._Events_05.png)
+
+#### PyCon Refresher
+
+- Refresher on Python, so people don't show up to PyCon without knowing what Python is.
+- Venue: Courtyard Room
+- We used the TV in the room to help with presenting.
+- Announcements sent out via discord + email.
+
+#### PyCon
+
+- A large event that had plenty of organizational overhead and was a trip to Dublin.
+- Yearly event, we had a number of members join due to this event.
+- Bought event tickets and tote bags along with arranging transport.
+- Got trip approval through Wolves.
+- Subsidized event costs for members.
+- Payments tracked through Wolves and processed online.
+- Venue: Radisson Blu Royal Hotel, Dublin.
+
+![PyCon](Pictures/12._Events_06.png)
+
+#### Advent of Code Primer
+
+- Long-term running series of events every year, throughout December and early 2nd semester.
+- Useful to giving first years more coding experience.
+- We had an in-person primer to prepare members for the event.
+- Coding challenges released with Advent of Code and members were given the chance to solve them.
+- Separate forum topic was created on Discord for this purpose, members received help with the programming challenges.
+- Announcements for the primer were done via email and Discord.
+- Venue: Courtyard Room
+
+![Advent Of Code Primer](Pictures/12._Events_07.png)
+
+### Semester 2
+
+#### Lightning Talks - Co-op
+
+- Lightning talks from students who were returning from Co-op.
+- No time limit was set for this event, people were free to talk as much as they wanted
+- Goal was to have a relaxing social event to promote networking.
+- Venue: Courtyard Room since it was easier to give talks.
+- We had pizza at the end to cap it off.
+- We announced it via emails and a Discord announcement.
+
+#### Intro to Skynet, Discord & Minecraft
+
+- Introductory event to Skynet, Discord and Minecraft.
+- Lined up with a project that most first years had regarding creating a blog site.
+- To this end, we tailored the event to help users set up their Skynet accounts and access their personal sites.
+- We also introduced them to Discord and Minecraft.
+- Especially, how to access our Minecraft server.
+- Venue: Courtyard Room.
+- We advertised it via emails and Discord announcements.
+
+#### Patch Presentation
+
+- Sponsored event by Patch.
+- They came in to provide an info session on their startup accelerator and other programs.
+- Brought in other students who had also gone through the program.
+- Sponsored Pizza for the event.
+- Venue: Courtyard Room
+- Announcements sent out via discord and email.
+
+![Patch Workshop](Pictures/12._Events_08.jpeg)
+
+#### Computer Concepts Through Factory Games
+
+- Social event that involved expressing computer concepts like abstraction and interfaces through factory games.
+- Presentation by a committee member.
+- Venue: Courtyard Room
+- Announcements sent out via discord and email.
+
+#### Capture The Flag
+
+- Repeat event from semester 1.
+- Interactive event: Members were asked to bring their laptops to participate in the event.
+- The point of the event was to teach members about using the terminal and SSH.
+- Venue: Courtyard Room
+- We advertised this via Discord announcements and Email.
+
+#### Movie Night!
+
+- Collaboration with Out in UL.
+- Similar to the Halloween Movie Night, movie was decided between Committees.
+- We decided to show The Imitation Game.
+- Received permission from the office.
+- Also brought cookies.
+- Event advertised through Discord announcements and emails.
+- Venue: Courtyard Room, we used the TV in the room to show the movie.
+
+#### Alumni Meet && Greet
+
+- A social event right after a EGM
+- We invited graduates to come in and meet with our members.
+- They gave presentations on what they have done during their time at work, and how life outside UL is like.
+- Venue: Courtyard Room, TV came in handy for presenting.
+- Advertised by our Discord announcements and emails as per usual.
+
+#### Fistful of Frags LAN Party
+
+- Lightweight event to prepare for SISTEM on Saturday.
+- Chose a free source-based game, Fistful of Frags, to play.
+- Members were required to bring laptops.
+- Venue: Courtyard Room
+- We advertised the event using Discord announcements.
+
+#### SISTEM
+
+- Student Inter-Society Technology and Enterprise Meetup.
+- Yearly event that happens all across Ireland
+- This year, we at UL CompSoc were chosen to host it.
+- Organized by students for students, largest of its kind.
+- It Involved collaboration from multiple universities, all the way from DCU to UCC.
+- Included speakers from LERO & Industry, like Google
+- Ticket costs 12€ for normal attendees, but only cost 5€ for UL CompSoc members when applying through us.
+- Hit the record for most pizzas for any event in UL, 50 pizzas ordered.
+- Announcements sent out via email, discord, and through other societies + instagram.
+- Venue: KBG15, to accommodate the large number of people attending.
+- Refreshments and snacks were also provided.
+
+![SISTEM](Pictures/12._Events_09.png)
+![SISTEM-2](Pictures/12._Events_10.png)
+
+#### LAN Party
+
+- Polled members for a game to play, TF2 was chosen.
+- Setup a custom TF2 server on Skynet for the event.
+- Members were required to bring their laptops with TF2 pre-installed.
+- Venue: Courtyard Room
+- We advertised the event using Discord announcements and emails.
+- We also bought spar chips for the events
+
+### Show & Tell
+
+- Members were to show off any project they were proud of to win prizes
+- Prizes included:
+  - 1st place: Monitor
+  - 2nd place: Keyboard
+  - 3rd,4th,5th places: Minecraft Accounts
+- Venue: Courtyard Room
+- We advertised the event using Discord announcements and emails.
+- We bought cookies for the event.
+
+![Show&Tell](Pictures/12._Events_11.png)

Committee/2024-2025/Budget/13._Showcases.md

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+## Showcases
+
+### PyCon Ireland 2024 Trip  
+
+To prove trip attendance, please see <<https://cp.ulwolves.ie/manage/events/16284>>  
+
+This was a trip made by UL Computer Society to PyCon Ireland 2024, hosted in the Radisson Blu Hotel in Dublin on November 16th-November 17th, 2024.  
+This section will cover the organization of that trip.  
+
+Since we had to find transportation for this trip, preparation for this event took a lot of organization.  
+Thankfully, we had lots of information from previous years to help us with this.  
+We arranged transport for all members to and from Dublin & Limerick, and their event tickets.  
+The cost for both transport and tickets was subsidized from us, making attendance to the event much cheaper for our members.  
+We used interest checks and surveys to gauge how many members were interested in attending the event, using that information to know how many tickets we needed to buy.  
+We were also able to negotiate a group discount for the tickets, which helped us save money.  
+Once we had the numbers regarding who were planning on attending, we booked the tickets for the events and the buses from Limerick to Dublin and back.   
+Things went smoothly, and we were able to adhere to our initial itinerary.  
+We didn't have to rush coming back to Limerick, since we gave ourselves plenty of time to get back.  
+This gave us more time for things like unplanned bathroom breaks.  
+
+### SISTEM
+
+In Semester 2 of this year we helped run an event called SISTEM, the Student Inter-Society Technology and Enterprise Meetup.  
+This was a large event that happened in the Kemmy Business School on March 29th, 2025.  
+Usually, this event is run by multiple societies, across multiple universities in Ireland.  
+It is the largest event of its kind in Ireland, an entirely-student run event.  
+
+We had 30–40 people attending, across multiple universities, like UL, UCC, and UCD.  
+The event also gathered sponsorship from LERO, and assistance from Google.  
+
+In addition to the sponsorship and assistance, we also had industry speakers from companies like Google, and LERO at the event.  
+They would give talks about specific topics they're currently working on, with plenty of time for questions and answers.  
+
+One of the more impressive events that UL Computer Society was able to run this year, we were able to hit the record for the number of pizzas ordered for an event in UL history.  

Committee/2024-2025/Budget/Points.md

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+## Points for Budget
+This file is to organise the written part of the [points][0] for the budget.  
+
+Current (and previous) submissions
+
+* [2023][1]
+* [2024][0]
+* [2025][7]
+
+Any extra PDF's can be found [here][6]
+
+
+[6]: https://forgejo.skynet.ie/Computer_Society/open-goverance/releases
+[1]: https://cp.ulwolves.ie/budget/points/2022
+[0]: https://cp.ulwolves.ie/budget/points/2023
+[7]: https://cp.ulwolves.ie/budget/points/2024
+
+### 7. Committee Development
+#### Instructions
+
+> * 5 Points - Based on Computer Society having a minimum of 5 core committee members: Chairperson, Secretary, Treasurer, PRO, and Health & Safety Officer (this will be checked online so be sure that your Committee details are up-to-date)
+>   Societies are deemed to be low risk and therefore they can double up their H&S officer responsibilities with another core committee members, i.e. they must have a minimum of 4 core committee members
+> * 2 Points - For uploading good quality handover documents to the HANDOVER DOCUMENTS page (each core committee person must submit their own handover document, 1 per position)
+> * 2 Points - For uploading all committee meeting minutes for the past academic year to the COMMITTEE MINUTES page
+> * 3 Points - For evidence of managing your Financial affairs (for Bank Statements use the BANK BALANCES page)
+> * 1 Point - For providing information to the C&S Office if required or asked to do so throughout the Academic Year
+
+#### Notes
+* For most committee this relates to handovers.
+* Handovers PDFs can be found [browse/download][3]
+* Minutes PDFs can be found [browse]/download[5]
+* See [Last years section][1] for guidelines
+
+[3]: https://forgejo.skynet.ie/Computer_Society/open-goverance/releases/tag/handovers_latest
+[5]: https://forgejo.skynet.ie/Computer_Society/open-goverance/releases/tag/minutes_latest
+
+#### Details
+See [the separate file](07._Committee_Development.md) for the full details.
+
+### 8. Performance 
+#### Instructions 
+
+> * 2 Points - If Computer Society have no creditors outstanding (any outstanding debts have been cleared prior to budget submission)
+> * 3 Points - If Computer Society has had no grievances throughout the year (if you have had a grievance and have dealt with it in a a good and fair manner the office will deliberate on points to be awarded)
+> * 4 Points - Overall and General Track Record of Computer Society
+> * 3 Points - Attendance at Council over a 3 year period as a percentage of total meetings (assessed based on sign-in records)
+
+
+#### Notes
+* This is mostly for Treasurer to ensure no outstanding debts.  
+* Aside from this it relates to our actions over the past year/3 years
+* See [Last years section][1] for guidelines
+
+#### Details
+See [the separate file](08._Performance.md) for the full details.
+
+
+### 9. Publicity
+#### Instructions
+
+> * 5 Points - Collective Platform: Regular updates on ulwolves.ie ([NEWS][news] / [EVENTS][events] / [ACTIVITIES][activities] / [FIXTURES][fixtures] - these must have been entered at the time and can't be backdated)
+> * 4 Points - Computer Society Individual Publicity (Computer Society's own social media, text groups, email groups, posters)
+> * 2 Points - Internal UL Media
+> * 2 Points - External to UL Media
+>  
+> Evidence of all must be attached
+
+[news]: https://cp.ulwolves.ie/manage/news
+[events]: https://cp.ulwolves.ie/manage/events
+[activities]: https://cp.ulwolves.ie/manage/activities
+[fixtures]: https://cp.ulwolves.ie/manage/fixtures
+
+#### Notes
+* This is for PRO's.
+* Its an important reason to add the event on time to Wolves on a weekly basis.
+* Have links to posters (can link to this repo by using ``https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/main/Events/2024-2025`` as a base), 
+* Photos of emails/discord.
+* See [Last years section][1] for guidelines
+
+#### Details
+See [the separate file](09._Publicity.md) for the full details.
+
+### 10. Guest Speakers
+
+#### Instructions
+> Any speaker such as local councillors, local activists that do not satisfy the criteria of a profile speaker
+> 
+> This speaker must be respected either inside or outside their field of expertise
+> 
+> Computer Society must provide a biography of the speaker detailing their achievements to date and explaining why they are a profile speaker
+> * Politicians/Journalists with a national and/or international profile
+> * TV/Showbiz personality
+> * Accredited Academic - within UL and/or are considered one of the most eminent experts within their field
+> * High Profile Industry/field of speciality
+
+#### Notes
+* See [Last years section][1] for guidelines
+
+#### Details
+See [the separate file](10._Guest_Speakers.md) for teh full details.
+
+
+### 11. Profile Speakers
+#### Instructions
+> This speaker must be respected either inside or outside their field of expertise
+> 
+> Computer Society must provide a biography of the speaker detailing their achievements to date and explaining why they are a profile speaker
+> 
+> * Politicians/Journalists with a national and/or international profile
+> * TV/Showbiz personality
+> * Accredited Academic - within UL and/or are considered one of the most eminent experts within their field
+> * High Profile Industry/field of speciality
+> 
+> Any other speaker such as local councillors, local activists that do not satisfy the above would be regarded as ordinary speakers
+
+
+#### Notes
+* We can use SISTEM/PyCon for this
+* See [Last years section][1] for guidelines
+
+#### Details
+See [the separate file](11._Profile_Speakers.md) for teh full details.
+
+### 12. Events
+#### Instructions
+> Computer Society events are those that involve a level of organisation above a normal weekly meeting/training/class session
+> 
+> An event involves at least two of more of the following logistics: organising a venue, speaker, accommodation, reception, transport, special advertising, special pre-training, entry fee, etc
+
+
+#### Notes
+* See [Last years section][1] for guidelines
+
+#### Details
+See [the separate file](12._Events.md) for the full details.
+
+
+### 13. Showcases 
+#### Instructions
+
+> A Showcase Event is assessed to be "SHOWCASE" if it will bring with it an increased workload and planning beyond the normal levels of the Society
+> 
+> If the event has been held before, the effort involved shall be on par or greater than the previous attempt
+> 
+> * Pre-Planning – possible Computer Society sub committee
+> * Higher associated costs
+> * Successful Sponsorship
+> * Attempt to involve the broader campus community beyond their own membership and/or external involvement via wider community or other third level institutes
+> * Visible Profile on campus including a media profile
+> * Prestigious speakers-politicians and personalities
+> * Campus Based event
+
+
+#### Notes
+* We can use the joint Computer/GamesDev/Games event for this ([event details][2]) ([Wolves][2_wolves])
+* See [Last years section][1] for guidelines
+
+
+[2_wolves]: https://cp.ulwolves.ie/manage/events/16998
+[2]: Insert Birthday Event here from https://forgejo.skynet.ie/Computer_Society/open-goverance/src/branch/main/Events/2024-2025
+
+
+#### Details
+See [the separate file](13._Showcases.md) for the full details.

Committee/2024-2025/Handovers/Health_And_Safety_Officer.md

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+## Health And Safety Officer
+#### Prabuddha Hans
+
+The purpose of this document is to assist the incoming CompSoc Health and Safety Officer for the upcoming year 2025/26.
+
+### Duties
+The position of HSO involves the following duties:
+
+- Ensure that Health and Safety is a priority at all society events, hazards need to be avoided at all times
+- Make sure CompSoc members don't get injured at our events.
+- Keep up to date with COVID-19 guidelines from UL Wolves C&S, University of Limerick, and the Government.
+- Ensure that members are aware of our required safety measures.
+- Review Computer Society's Safety statement.
+- Report accidents and injuries.
+- Report potential hazards to members at events.
+- Take responsibility for members during trips.
+- Ensure that CompSoc's First Aid kit is stocked and up to date, and available at events and brought during trips.
+- Check for food allergies and dietary preferences when food is being ordered.
+
+
+### Guide
+Make sure you know how to handle minor wounds and injuries like cuts and bruises.
+
+If you are going on trips with the society, keep an eye on the headcount to make sure nobody's missing.
+Again, keep an eye out for any potential hazards like broken chairs, desks or a heavy item being in an unsafe position.
+
+### Summary
+As the HSO you need to keep an eye out for any dangerous behaviours (safety hammer does not count) and review the Health and Safety Statements.
+In the case of another global pandemic, it's vital as part of your role that you ensure that Governmental, UL, and C&S requirements are followed in
+Comp Soc while running society events.

Committee/2024-2025/Handovers/PRO.md

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+## PRO
+
+#### Nanda Vinayakrishnan
+
+### Duties
+
+Your duties as a Public Relations Officer are usually to promote the society and its events.
+
+As part of this, you might have to take photos at events, reply to direct messages on social media, and post on social
+media.
+
+#### General Overview
+
+You will need to at least have three of the following things done for **every single** event.
+I recommend using a per-event checklist, maybe a Notion page or whatever suits you.
+
+It needs to have:
+
+- [ ] Wolves
+- [ ] Email
+- [ ] Discord
+- [ ] Poster (Optional)
+- [ ] Social Media
+
+More elaboration on what each of these sections entails is below.
+
+Part of your job will also involve delegating some of these tasks to other folks, like your Assistant PROs.
+Trying to do everything yourself is a recipe for burnout.
+
+##### Wolves
+
+- **Every** event needs to be posted up on Wolves.
+- Familiarize yourself with the Committee Panel on ulwolves.ie, especially the "Events" section.
+- For each upcoming event, you need to navigate
+  to https://cp.ulwolves.ie/manage/events/add and fill out the form.
+- For the "Description" section, you can copy and paste the email or discord announcement (removing things like the "
+  ``@everyone``" tag).
+- Every event needs to be bookable, so click on the "Book on UL Wolves" radio button in the "Pre-Booking" section. You
+  don't need tickets (unless its big events like PyCon) or booking notifications.
+- Leave all settings as default with respect to bookings, unless otherwise specified.
+- (Consult with the Treasurer if you need to charge for tickets, if so, how much, and how to handle the money.)
+- Once you've created the event, go to https://ulwolves.ie/whatson, filter by "Computer" and check that the event is
+  listed.
+- Click on the event and copy the link, and put it in your discord, email, poster (as a QR code), and social media posts
+  and tell people to book on it.
+- More people booking on Wolves is better for record-keeping.
+
+##### Discord
+
+- **Every** event also needs to be announced on Discord.
+- The society usually conducts most communication and activity on Discord, so you should try to point people
+  to https://discord.skynet.ie as much as you can. Especially in the beginning of the year.
+- Every announcement begins life as a thread in the "pro-forum" channel in the Committee Discord. You'll need to create
+  a new post on the forum with the format as follows: ``YYYY-MM-DD {Event Name} Comms`` with the date referring to the
+  date of the event.
+- For example, if the event is a capture the flag on the 1st of October, the post should be titled
+  ``2025-10-01 CTF Comms``.
+- In the thread, you want to link to the committee forum thread in the first post and any important information you
+  might need to make an announcement off of.
+- Start making a base announcement, there isn't a specific format, but usually ours followed something like this:
+
+Hey everyone/@everyone,
+
+{Quip about the event}
+
+We'll be having {Event Name} on {Day} the {Date} of {Month}.
+It will be held in {Location} at {Start Time : End Time}. [WRITERS NOTE: TRY NOT TO USE 24HR IT CONFUSES NORMAL PEOPLE]
+
+See you then!
+
+Book your slot on Wolves: {Wolves Link}
+
+{Any other important links} [P.S. Do not use embeds, have the links out there. People wouldn't feel secure clicking on a random link they cant see at first glance in an email]
+
+- Ideally you want to include more than just the base format, you don't want things getting too same-y
+- After making the announcement, put it in the pro-forum thread and wrap it in triple backticks to make it a code block.
+  This will make it easier to read and copy. (The backtick is usually above your Tab key)
+- Post that into the thread, and reply to it with a "@Committee" ping. You will need the assent of at least two other
+  committee members to post it (one if it's an emergency).
+- Being funny in the announcements channel is completely fine, make sure you're not annoying people or making the
+  announcement difficult to read.
+- Don't use the ``@everyone`` tag for stupid reasons, you don't want people to start muting the announcement channel.
+
+##### Emails
+
+- **Every** event should also be announced via E-mail.
+- It's completely fine to copy the Discord Announcement and paste it into the email, but make sure to fix the
+  formatting.
+- To make an email, navigate to https://cp.ulwolves.ie/mailbox/computer#compose and click on the "BCC {Number}/{Number}
+  Active Members (who have opted in to emails)"
+- You don't need to add any other users to the email, as the BCC will send it to all members.
+- Make sure to include the subject line, which is usually the type of event and what event it is. For example, for
+  events, we'd have the subject as "``[Event] Capture the Flag``" or "``[Event] PyCon 2025``".
+- Every time a link is pasted into the email box, select the link text and click on the "Link" button in the toolbar.
+  This will make it a clickable link.
+- The same requirements as Discord announcements apply, make sure the UL Wolves link is in the email, and make sure to
+  include any other important links.
+- E-mails can't be taken back once sent, so make sure to save things as a draft before clicking "Send" and making sure
+  you have the assent of committee members.
+
+##### Posters
+
+- Posters can be a bit time-consuming, so you don't need to have one for every single event.
+- You absolutely should, if you can, have a poster for your larger events.
+- If it's allowed, you can also use preexisting posters for the event as the poster for the event.
+- This poster needs to be uploaded on UL Wolves Event Creation page in the "Image/Poster" section.
+- Some Guidelines for Poster-Making:
+    - Make sure to include the following information:
+        - Time
+        - Date
+        - Place
+        - Event Name
+        - UL Wolves Booking link QR Code
+        - 10-word tagline (optional)
+    - Make sure to use the UL Computer Society Logo, in any corner, usually the top left
+    - You can include the Time, Date, Place, and Location in the corner of the poster
+    - When putting information in the corners, make sure it floats off of the corner to prevent cropping.
+- Attach the poster as an attachment in the Discord Announcement and the E-mail.
+- Make sure to include the poster in the pro-forum thread
+
+##### Non-Discord Social Media
+
+- We have a few social media accounts, but they are not very active.
+- We have official accounts on Instagram and LinkedIn, though we usually use the Instagram account.
+- People will often try to reach out to us on Instagram direct messages, so make sure to check them regularly.
+- You can also use the Instagram account to post about events, but make sure to check with the committee first.
+- There isn't an established format for announcing, but since Instagram's visuals-heavy you'd want to only promote
+  events with posters or good visuals
+- Consider handing this to an Assistant PRO, since its really easy to get outstretched with managing insta, discord, and
+  emails on top of everything.
+- LinkedIn has been dead forever, consider not bothering with it or don't, whichever one works.
+
+##### Photography
+
+- Take pictures at most, if not all, events.
+- CRUCIAL: ASK PEOPLE FOR PERMISSION TO TAKE THEIR PICTURE. IF NOT, MAKE SURE THEY'RE NOT CAUGHT IN THE ANGLES OF OTHER
+  PHOTOS.
+- You can use these in the budget and for insta posts or other archival stuff.
+- The Society has its own camera, so make sure to use it. Also use your own phone camera if needed.
+- Take a million pictures of the same scene if you have to, you can get a better chance of a good picture if you do.
+
+##### Registering events on open-governance
+
+- Another part of your job is to archive events that happened on open-governance.
+- What you want to do is clone open-governance to your system, navigate to open-governance/Events/{YYYY-YYYY}/ and
+  create a new file with the name of the event in the format Semester-{Semester Number}_Week-{Week Number}.md.
+- At the top will be a title, with one ``#`` followed by the event name, so "``# PyCon``".
+- Then you want to create a table with the date, location, time, type, and lead.
+- The type is usually either "Technical" or "Social," and the lead is usually the person who organized the event.
+- For the "Lead" section, try to use the forgejo handle of the person who organized the event.
+- You can use the template from older events as a base, but make sure to change details.
+- Upload any posters to the same directory as the event file, and link to them in the "Poster" section.
+- Copy the same filename as the Markdown file, and rename the poster to it.
+
+##### Committee Meetings
+
+- At every committee meeting, there'll be a section for PROs.
+- In that section, you want to ask if the previous event has been archived on open-governance and if not, who'll do it.
+- Usually that's you.
+- Later down the meeting, usually, there'll be a section for upcoming events.
+- There, you need to ask yourself (and maybe the assistant PROs too) the following:
+    - Is the event up on Wolves?
+    - Is the announcement ready?
+    - Is any information needed?
+    - Is the poster ready? Do we need a poster?
+- Don't rely on your memory, make sure to write down important stuff in the minutes.
+
+#### Flavors of PROdom
+
+###### Vanilla (Announcement Goblin PRO)
+
+- Typically, has no assistant PROs or just one semi-inactive one.
+- Work on emails, discord, and instagram optionally.
+- Reply to Direct Messages on Social Media
+    - Discord
+    - Instagram
+- Photography
+    - The Society has a camera, and you can use your mobile phone camera
+    - Once again: Ask for permission to take pictures of people.
+- Posters take a backseat, and you can use preexisting posters for events if needed.
+
+###### Marble (Announcement Goblin PRO + PRO who does Posters)
+
+- Person 1:
+    - Manages Discord and Email
+- Person 2:
+    - Manages Posters and Instagram
+
+This distribution of labor isn't set in stone, you can shift responsibilities around and add and remove some ones.
+This is just a suggestion based on a previous way the society's public relations was done
+You want to not overwork one side over the other, since unfair distribution can make people burn out faster.
+
+###### Neapolitan (Announcement Goblin PRO + PRO who does Posters + PRO who does Social Media)
+
+- The PRO team has never gone past 3 people and never needed to.
+- Having 3 people is nice because you get more flexibility when delegating work.
+- Generally, it follows the same distribution as the Marble team, but with a third person who does instagram and can pop
+  in to help elsewhere like archiving.
+- Same as Marble, you can shift things between roles and add new ones like archival, photos, etc.
+- This is going to need more management of people, so make sure to ping them to remind them of things and to ask them
+  how things are going along.
+
+### Misc/Experience
+
+The position's really fun since you get a lot more space to just do things you want, but you also get a load of chances
+to fumble, especially with things like emails which are hard to take back.
+You don't really need to be technical to be a PRO of this society, you can be completely new to everything and still do
+a good job.
+The committee is also full of helpful people who will help you out if you ask them, so don't be afraid to ask for help.
+
+One important thing that needs noting is that everyone on this committee is a volunteer, and they are all doing this for
+free.
+This means that you need to be respectful of their time and effort, and not expect them to do everything for you.
+You can't be overbearing, since that's just socially not the done thing, but you also can't be too hands-off that people
+forget they're on the committee.
+
+Golden rule for doing anything PRO-related: **If you can finish the task in the time its taking you to ping someone else
+and wait for them to get it done, you can do it yourself.**
+
+You should also get used to pinging Committee to re-check your announcements.
+Always better to have someone get annoyed at you for pinging them than to have a bad announcement go out.
+
+Also, remember that this is a volunteer position, not a job.
+If it starts to feel like one, take a step back and consider delegating more or raising it with the committee.
+It's okay to take breaks, and it's okay to drop off the face of the earth for a while as long as you let folks know.
+Additionally, if you see someone else getting burnt out, be the first to step in and help them out.
+People are more likely to accept other people helping than they are to ask for help themselves.
+
+### Summary
+
+The Public Relations Officer is a committee position whose main purpose is to manage, well, the Public Relations of UL
+CompSoc.
+Your job will be to announce events, keep people informed, maybe promote things, take pictures, and archive events.
+Depending on the situation, you might also be the first point of contact for people who want to talk to the society.
+You'll need to work with a team, or on your own, but the most important part is that you don't get burnt out.
+Being a PRO is almost as much teamwork as it is actual public relations, and just enjoy stuff.
+
+And of course, the first rule of PROdom: ✨ **Have fun** ✨

Committee/2024-2025/Handovers/President.md

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+## President
+#### Brendan Golden
+
+The purpose of this document is to assist the incoming CompSoc President for the upcoming year 2025/26.
+
+### Past Handovers
+* [2021](../../2020-2021/Handovers/President.md)
+* [2022](../../2021-2022/Handovers/President.md)
+* [2023](../../2022-2023/Handovers/President.md)
+* [2024](../../2023-2024/Handovers/President.md)
+
+### What teh role entails
+The role of President of CompSoc is much like the role of the President of Ireland.  
+Uachtarán na hÉireann does not carry much "power", the main ones being able to Veto legislation as well as signing legislation into law.  
+Rather the main "power" of the President is diplomacy, with each president to date expanding out this to be what they want to guide the International image of Ireland into being.  
+
+The president of CompSoc fulfils much the same function.  
+* You will be on the bank mandate and can approve payees.
+* You have a (strong) say in what events teh society does during teh year.
+* You can sign in as a core committee member to Council.
+* You have access to teh Captains/Presidents whatsapp grouping.
+Thats on paper at least.  
+
+You are Duct Tape and WD40 that keeps the society ticking.  
+Under you are four other core committee members plus a sysadmin for the Skynet cluster.  
+It is your job to nudge them along in a good direction as well as helping to clear roadblocks that they may encounter.  
+This can be "kidnapping" them so they can be introduced to a key person (see office or other persons of interest), this is outsourcing the solution.  
+Another approach would be to use yer own life, the successes and especially the failures to chose a path forward (sometimes just the act of moving is enough)  
+The final approach is to call upon the wisdom of teh Ancients, namely the advisors in the Discord server.  
+
+
+You should always be on the lookout for folks who ye suspect might be a good fit for committee next year.  
+Talk to them, include them, give folks freedom, encourage them to become committee.  
+The society is student driven, without new voices and viewpoints we would turn into just another echo chamber, and no-body wants that (if ye do then ye may not be the ebst person for teh job).  
+
+By now you most likely have contacts in UL, introduce them to yer current committee, share the knowledge.  
+This is everyone from ITD, CSIS staff and of course the C&S office.  
+As outlined above "kidnapping" is a valid approach.  
+Networking (and other soft skills) are immensely important for all who pass through this society ( and I am not just talking about Cat7e and SPF+)  
+
+
+Finally ye are a bridge between different clubs/societies, diversity makes everything better, giving more viewpoints.  
+As a society we have been and can be a glue, providing services to other Clubs/Socs, try to promote this.  
+So talk to them, make friends and allies, who knows what intersting mix of collab that might lead to.  
+Other Clubs/Socs tend to be good folks.  
+
+
+All in all try to leave teh Soc in a better position than when ye started.  
+If ye dont succedd its not teh end of the world though, uni is a good palce to be and provices many safetynets.  
+
+Have fun and feel free to contact me on discord/email.  
+Brendan Golden.

Committee/2024-2025/Handovers/Secretary.md

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+
+## Secretary
+#### Lorcán Rooney
+
+The purpose of this document is to assist the incoming CompSoc Secretary for the upcoming year 2025/26.
+
+### Duties
+The duties of the Secretary include:
+* Taking minutes at meetings.
+* Distributing the minutes during committee meetings and AGMs.
+* Creating a topic summary of what should be put in the weekly email for the PRO
+* Working with the president to ensure people are completing their tasks/roles and offering assistance where needed.
+* Helping to organise other things as needed along with other committee members
+
+### Guide
+Your primary responsibility as Secretary is to take detailed minutes during committee meetings and Annual General Meetings (AGMs).   
+These minutes serve as a vital record of the society's decisions and discussion topics.
+It is crucial to upload these minutes to the designated repository for the 2025/26 term, either by creating a Markdown file during the meeting or transcribing handwritten notes afterwards.   
+This ensures accessibility for all committee members.   
+At the end of the year, you will also need to upload all the accumulated minutes to Wolves, serving as a permanent record for future committees.
+
+During meetings, you should record the following information at the beginning:
+* Date and time of the meeting
+* Present committee members
+* Excused committee members (those who have notified in advance of their absence)
+* Absent committee members
+
+During discussions, it is important to record:
+* Main points and topics discussed
+* Key bullet points or summarized ideas that were raised
+* Decisions made, such as event prizes, event location, task assignments, and important discussions that require detailed descriptions
+
+Your recordings may consist of rough sentences that may not be grammatically perfect, as long as they convey the essence of the conversation and decisions.   
+It is essential to note down volunteers or individuals assigned to tasks.   
+Alternatively, you can create a to-do list for all committee members and email it to them, ensuring everyone has a record of their responsibilities.  
+
+At the end of each meeting, create a bullet point summary for the weekly email, acting as a template for the PROs (Public Relations Officers) to include all key information.  
+This summary should include:
+
+* This week's event details (date, time, location)
+* If event signup is required, include a signup form link for the PRO to include
+* Event cost (if applicable)
+* Specifics needed for the event poster
+* Zoom link / Discord link / Skynet meet link for online events
+* A teaser for next week's event
+* A poster may be included for "this week's event" but not for the following week, unless it is a significant event like the Show and Tell or a major Guest Speaker event
+* Skynet update for any issues or important announcements
+* Any other society news
+
+Outside of committee meetings, you can assist other committee members as needed.   
+As Secretary, your experience within the society, as a former regular committee member, and possibly as a regular member, provides valuable knowledge and expertise.   
+You can support junior committee members by sharing your insights.   
+In the computer society, we aim for ambitious events that require extensive planning and effort.   
+We strive to distribute the workload evenly among the committee members to avoid overwhelming anyone.   
+As Secretary, you can be a versatile resource and provide assistance where needed.
+
+#### Efficiency Tips
+* The agenda for committee meetings is stored on Computer Society’s NextCloud, it is advised to use the agenda to prepare preliminary headings for the minutes.
+* The minutes are automatically converted to pdf format on open goverance and can be bulk downloaded for a slightly less painful upload to Wolves.
+* A level of proficiency in Git is highly advised as much of the Society’s document management is done through a Git server hosted on Skynet.
+
+
+### Summary
+As a support role within the team, your contribution may be in smaller but valuable ways.   
+You play a crucial role in keeping track of tasks and their progress through the use of to-do lists.  
+Additionally, you are responsible for recording the minutes during meetings and providing support to the Public Relations Officer (PRO) by summarizing the necessary content for the weekly emails or social media posts.  
+
+During committee meetings, it is your responsibility to raise any matters that are pending or require the committee's attention from the previous meeting.   
+This ensures that the society stays on track and avoids falling behind on important tasks.  
+
+The position of Secretary offers an excellent opportunity to gain a comprehensive understanding of the society as a core member.   
+You will have the chance to explore various aspects of the society and contribute to making significant decisions.
+
+Moreover, serving as Secretary can serve as a valuable stepping stone towards potentially assuming the roles of President or Treasurer in the following year, if you desire.  
+Lorcán Rooney
+

Committee/2024-2025/Handovers/Senior_System_Administrator.md

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+## Senior System Administrator
+#### Brendan Golden
+
+The purpose of this document is to assist the incoming Senior System Administrator for the upcoming year 2025/26.
+
+### Duties
+- Oversee the Skynet computer cluster.
+  - Maintaining existing hardware.
+  - Sourcing new hardware.
+  - Improving the software.
+- Promote the cluster's use
+- Oversee development of Skynet.
+- Oversee the Root team.
+- Oversee training for junior members of the Root team.
+- Oversee communications with ITD.
+- Help develop server related skills in the general membership.
+- Manages:
+  * Linux Webhost for members
+  * LDAP
+  * DNS
+  * [Gitlab][0]
+  * [Nextcloud][1] (Selfhosted Google)
+  * [VaultWarden][2] (password manager)
+
+### Guide
+#### Baseline
+1. Dont be a dick.
+2. You are a society committee member, so you have a basic responsibility to look after society members and other committee members and make sure events are a fun and safe environment.
+3. The core goal of the Skynet cluster is to provide services for the society.
+   * These are the more visible services like the linux host/gitlab/nextcloud/....
+   * It also includes training for anyone who wants to get more hands on, both administration/hardware.
+   * Its not your fiefdom, everything must improve it for others, even if it takes you out of your comfort zone.
+
+#### Onboarding
+Details on how to onboard and offboard can now be found on the [wiki][8].
+
+#### Annual Events
+##### Sign up Fair
+{link to event guide/write up}
+
+##### Renew Domains
+We have two domains, both with Blacknight.  
+* ``skynet.ie`` is sponsored to us.  
+* ``ulcompsoc.ie`` we have to pay for, renew for two years but check yearly.  
+
+##### Inform ITD that servers are up-to-date and patched
+Part of the agreement with ITD is to show them every semester that the server are patched and up to date.  
+
+#### Regular Events
+##### Email
+I generally check all the email accounts for new mail once a day or so.
+There is a good chunk of spam but we do get a fair few mails from alumni trying to reactivate accounts.  
+
+##### Reactivate old accounts
+Alumni regularly get in contact to re-activate their skynet accounts.  
+Be polite and respectful when dealing with them.
+
+Much of this process is covered by [renew][5] and [recovery][6] however more documentation needs to be added on how to verify users.
+
+### Summary
+
+This has been mostly a managerial role, involving organisation and mentorship.  
+The role looks really good on a CV/LinkedIn.  
+
+The roles that Skynet has played over the years has changed dramatically (as outlined in the [old history][7]).  
+One of the main draws for it was the email and cloud storage.  
+At one point it employed 5 admins, each in charge of their own servers.  
+Now in this era of DevOps each admin can do so much more while also requiring more diverse knowledge.  
+This change is exciting, stressful and rewarding.
+
+Brendan Golden.
+
+
+[0]: https://forgejo.skynet.ie
+[1]: https://nextcloud.skynet.ie
+[2]: https://pw.skynet.ie
+[3]: https://forgejo.skynet.ie/Skynet/nixos/src/branch/main/config/users.nix#L51
+[5]: https://wiki.skynet.ie/support/renew/
+[6]: https://wiki.skynet.ie/support/recovery/
+[7]: https://2016.skynet.ie/history.html
+[8]: https://wiki.skynet.ie/procedures/committee_modify/

Committee/2024-2025/Handovers/Treasurer.md

@@ -0,0 +1,134 @@
+## Treasurer
+#### Eoghan Conlon
+
+The purpose of this document is to assist the incoming Treasurer for the AY2024/25
+### Duties
+The main duty of the treasurer of UL Computer Society is to manage the finances of the society, so that the society can
+grow. This may involve the following tasks:
+* Transferring the **bank mandate** and online banking details with Bank of Ireland (<u>BoI</u>).
+* Planning income and expenditure for this year (income / (expenditure + projections) = **1 + 2 ratio**)
+* Requesting capitations after large purchases
+* Ensuring we use our capitations
+* Projecting expenditure for next year
+* Uploading all receipts and bank statements to UL Wolves website
+* Ensuring our budget points stay intact
+* Issuing invoices e.g. for the C&S Fair
+* Ensuring we receive sponsorships where relevant
+* Collecting money from members (event fees, memberships)
+* Lodging in cash to Bank of Ireland branch (beside Spar by the Flagpoles)
+* Collecting the post
+* Keeping the bank documents in order
+* Planning the budget part of the trip and making a projection early, if you are planning one
+* Doing the annual budget before the deadline in May.
+* Attend the yearly treasurer's workshops
+* Attend some C&S Council meetings
+
+### Guide
+As Treasurer, you are in charge of the society's finances. You need to make sure the committee makes good financial
+decisions. Sometimes this means telling them to save money, other times you have to encourage them to spend it. It's
+important to use the capitation funding for activities that benefit the society so that we can get enough funding in the
+future.
+
+I mentioned in duties that you are to attend the yearly treasurer's workshops, these dates will be communicated with
+committees some time in advance of the workshops. I would advise you to attend, but it is possible that if you are on work
+placement and are unable to attend the workshop yourself to ask another committee member to attend in your stead.
+
+All receipts must state paid, or be obvious that it is paid, examples of this are:
+* Invoices that state that there is no balance remaining, or mark that they have been paid in some way shape or form
+* Receipts from shops that either state card payment or cash payment
+* Electronic bus tickets if required for a trip.
+
+On receipts, get them uploaded to the Nextclod drive in the with the name format ``YYYYMM-{Event}-{Person}.{extension}``
+and upload them to wolves on a regular basis as they may be worth budget points (8 total, 4 per semester, 2 per quarter).
+Unfortunately budgets only get released around week 3 or 4 as capitation available is based on attendance at the admin
+seminars in weeks 1 and 2 of each semester.
+
+Mentioning the admin seminars above, as a core committee position, you, along with the other core positions, (President,
+Secretary, PRO & HSO) must make up one of the 2 attendees at C&S Council, so if it is possible for you to attend some of
+them please do so, the other attendee just has to be a committee member.
+
+After the AGM, you have to begin the process of getting the change of admins on the Bank Account, these are at least the
+President and you, sometimes we have the secretary, though it is possible for another core committee position to take the
+place of either the President or secretary as signatory if required. There is more information in regard to this on Nextcloud
+due to the nature of the information.
+
+It is also your responsibility to invoice C&S for the networking services that we provide at the C&S fairs each semester,
+we are to bill them €2500 after the second semester one, there are more details available on the document on Nextcloud
+where I go into specifics on it. The template for the invoice will be on Nextcloud too.
+
+We need to remember to keep arround €2000 in the bank account as a float for purchases. This money must be replaced every
+year.
+
+When making large purchases, it must be added to the 3-year plan. Purchases are made first by a committee member and then
+they are paid back, generally by Electronic Funds Transfer to the committee member.
+
+There are 2 types of events where we would be accepting payments, trips and fundraisers. For trips, I would advise that
+we use the Stripe payment facility available through the event on UL wolves, while there is a charge applied to this by
+Stripe, it makes things easier on our end as we don't have to keep track on who had paid and who hasn't paid. As for the
+fundraising events, we can accept cash or electronic payments. Cash is simple enough, you take the **lockable** lock box.
+For electronic payments, I would advise the incoming committee to get one of the Sum up or Square card readers to process
+card transactions, while there may be fees involved in this, it is one less job for you to get the money into the account
+this way then the alternative of taking payments over Revolut.
+
+If you are in doubt about anything, ping Eoghan (eoghanconlon73), or the advisors role on Discord for help.
+
+#### Banking
+##### Bank Mandate
+The process for this will be on the Skynet wiki under committee, a link will be added here after budget submission once
+the page has gone live.
+
+##### Business online
+###### Admin
+For this, you need to fill in a form at https://businessbanking.bankofireland.com/payments-and-cards/online-banking/business-online/update-your-details/ 
+to change your administrator details. For this, we need some information, listed below.
+
+|                                   |                                                             |
+|-----------------------------------|-------------------------------------------------------------|
+| Business Online Customer Number   | Contact previous committee for this information when needed |
+| Company Name                      | UL Computer Society                                         |
+| Jurisdiction                      | ROI                                                         |
+| Company Entity Type               | Unincorporated Organisation                                 |
+| Update your Administrator details | Updating Admin 1 or 2 and their contact details             |
+| Account Holder Authorisation      | Contact details for 2 of the account signatories            |
+
+Once that form is filled in the request will be processed, then everyone will be sent on forms to sign to authorise the change. Once those forms have been completed, you will get an email saying that you can call to get the admin's temporary passwords. When you call, you will need the information in the table below.
+
+* Business online Customer Number
+* Company Name
+  * UL Computer Society
+* Last 4 digits of the account number
+* Phone number
+  * Specific per year, should be Admin 1's number.
+* Date of birth
+* Middle name
+  * If applicable
+* Mother's Maiden Name
+* 2 Usernames (which can be gotten from the previous committee)
+  * Admin Username
+  * 1 of the previous user's usernames
+* Daily Control Limit
+
+###### Users
+Once the Admin account has been signed in, you can set up the user accounts for those that will be using the account,
+usually the President, Secretary & Treasurer, the account signatories.
+
+##### Bank Transfers
+Bank transfers are the main way that we have of reimbursing committee members for purchasing things for the Society, there
+are cut-off times for this, where the most up to date version can be seen [here](https://businessbanking.bankofireland.com/payments-and-cards/online-banking/business-online/payment-cut-off-times/).
+I have also included the relevant cut-off times as of the time of writing (1/5/2025) below.
+
+| Payment                            | Cycle    | Cut-off time |
+|------------------------------------|----------|--------------|
+| SEPA Payments (to Bank of Ireland) | Same Day | 5.00pm       |
+| SEPA Payments (to Irish Accounts)  | Next Day | 5.00pm       |
+| SEPA Payments (to EU Zone)         | Next Day | 5.00pm       |
+
+##### Sum-up
+The process for this will be on the Skynet wiki under committee, a link will be added here after budget submission once
+the page has gone live.
+
+### Summary
+The Treasurer is one of the most important roles on committee, it helps with the running of the Society. Make  sure that
+you keep the receipts up to date, and plan the income and expenditure, and always remember to project all the funds that
+we have available. Also remember that filling in the Budget is a team effort, get help with it. Most importantly enjoy
+your time on committee. Best of luck for the upcoming academic year!

Events/2024-2025/Semester-1_Week-03.md

@@ -23,12 +23,45 @@ Will be a small tutorial to get folks their own skynet account.
 ## Promotion
 ### Email
 ```
+Welcome back Everybody!
 
+As a refresher for older members AND our newer ones,
+we're having an introductory event to Computer Soc for the new year!
+Where we explain what Comp Soc is and what we do here.
+
+We'll be in the Courtyard Room.
+This Wednesday, at 6.00 in the evening as per our usual timings.
+We also have free pizza!
+
+If you can't find us a member of committee will help you outside in the Courtyard.
+Did I also mention there's free pizza?
+
+We also plan to help you guys get registered on our discord,
+ if you haven't already been registered.
+
+We hope to see you all there!
 ```
                 
 ### Discord
+<<https://discord.com/channels/689189992417067052/1153328461604196465/1284870122649157655>>
 ```
+Welcome back @everyone
 
+As a refresher for older members AND our newer ones,
+we're having an introductory event to Computer Soc for the new year!
+Where we explain what Comp Soc is and what we do here.
+
+We'll be in the Courtyard Room. 
+This Wednesday, at 6.00 in the evening as per our usual timings.
+We also have free pizza!
+
+If you can't find us a member of committee will help you outside in the Courtyard.
+Did I also mention there's free pizza?
+
+We also plan to help you guys get registered on our discord, 
+if you haven't already been registered.
+
+We hope to see you all there!
 ```
 
 ### Poster