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awards: how to carry the torch forward

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Committee/2024-2025/Awards/Best_Society.md
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@ -121,13 +121,38 @@ For example we were specifically asked to present to the ISE course.
### What systems have been put in place to ensure the continuity of the society and to ensure its ongoing success? (max 400 words)
#### 15 points
#### Open Governance
#### Training up new committee members
We are a 30+ year old society whose focus is Computers, however we know that you cannot ensure the continuity you cannot entirely rely on technical solutions for a people problem.
Training people up with on the job experience is far more invaluable than any handover document.
On our current committee we currently have two "assistant" roles:
* Assistant Treasurer
* Assistant PRO
#### Training up new Committee
These folks will be stepping up to the core roles in the future, helping to secure our society for (hopefully) another 30 years.
#### Advisors
Advisors are former core committee members who have been asked to stay (somewhat) involved in Computer Society.
The goal of this is to be able to draw upon their experiences and council in order to guide the society forward.
Because of Covid the "Training up new committee members" faced difficulties, however we were able to draw upon our alumni in order to carry on.
We did loose a solid chunk of institutional knowledge but with their help we were able to rebuild and forge a new path forward.
#### Open Governance + Wiki
A phrase in industry is "If its not written down it never happened", exemplifies how important good written documentation/notes are.
This is where the "Handover Documents" which all C&S have to do come into play.
These have one major problem though, they are hidden away and folks rarely actually read through them.
Our first way of tackling it is Open Governance, an idea we nabbed from DCU's computer society. (https://forgejo.skynet.ie/Computer_Society/open-goverance)
In it we have important materials such as Minutes, Event details, our Constitution, our Logos and Handover Documents, not to mention the text in this Awards Submission.
All this information is public (transparency) and constantly made available to our members.
Our second public information cache is our Wiki (https://wiki.skynet.ie/).
This contains much of the knowledge of how to run the Skynet Cluster.
Our president is currently doing his FYP on this aspect of the society, documenting as much as possible in order to hand the torch forward.
We want to instill this transparency mentality into our members, so we are trying to lead by example in doing so.
If we ever fail to pass on the torch these repositories of information should be a catalyst to Reboot the Computer Society in the future.
### Detail the society's membership. (max 400 words)