Written up Assistant PRO and HSO handovers
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Committee/_Handovers/2024/Assistant_PRO.md
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Committee/_Handovers/2024/Assistant_PRO.md
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# Handover
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## Assistant PRO
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### Prabuddha Hans
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The purpose of this document is to assist the incoming CompSoc Assistant PRO for the upcoming year 2024/25.
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## Duties
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- When this handover was written, the role was split into two: making announcements and posters. I was in charge of the announcements.
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- Announcements NEED to be reviewed by committee, on discord I pinged committee so that the announcements got reviewed and made sure that they:
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- Contained accurate information about the events.
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- Looked good (This is important).
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- Had the email ready alongside the announcement.
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- And most importantly was to have the event up on wolves.
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- Email also had to be reviewed, and always attach the poster. BCC the email to send it to all CompSoc members.
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- Email should generally sound like the discord announcement, just make sure to swap out `@everyone` with whatever you want.
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## Guide
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- ALWAYS get the announcements and emails reviewed by committee. DO NOT send them off without warning.
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- Attach the poster for both discord and email announcements.
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- Get both the announcement and email sent out on Fridays (as this is the deadline)
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so that people have time to plan out and attend events.
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- In addition to the above, make sure that the poster is ready by Friday as well.
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- Try to have some fun making the announcements, but make sure that they're accurate to the event.
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- When collabing with other socs (like we did with RetroPi), get the announcements and poster approved by CompSoc's committee FIRST.
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Then send it off to the other socs for REVIEWING.
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## Summary
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Assistant PRO is a fun role, just do your duties like mentioned above, and have fun creating the announcements.
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It's really important that you get stuff checked like announcements with committee because you're representing CompSoc.
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Committee/_Handovers/2024/Health_And_Safety_Officer.md
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Committee/_Handovers/2024/Health_And_Safety_Officer.md
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# Handover
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## Health and Safety
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### Prabuddha Hans
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The purpose of this document is to assist the incoming CompSoc Health and Safety & Assistant PRO for the upcoming year 2024/25.
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## Duties
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- Ensure that Health and Safety is a priority at all society events, hazards need to be avoided at all times
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- Make sure CompSoc members don't get injured at our events.
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- Keep up to date with COVID-19 guidelines from UL Wolves C&S, University of Limerick, and the Government.
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- Ensure that members are aware of our required safety measures.
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- Review Computer Society's Safety statement.
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- Report accidents and injuries.
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- Report potential hazards to members at events.
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- Take responsibility for members during trips.
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- Ensure that CompSoc's First Aid kit is stocked and up to date, and available at events and brought during trips.
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- Check for food allergies and dietary preferences when food is being ordered.
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- After Spring Semester 2022, sign-in at events is no longer required, however if it is required again it
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is your duty to ensure members are signed it at events, it may be wise to use this sign-in feature when
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going on trips away from Limerick.
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## Guide
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- If any members or committee want/require training, you need to find where they can get it and organise the training.
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- If it's needed, make sure that at least 3 committee members including yourself, complete the COVID-19 Officer online course.
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- New people need to be trained for running SKYNET. Organising a meeting with those who can and find some trust-worthy people
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(ideally on committee and possibly in 1st-2nd year) who're passionate about tech and willing to learn.
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## Summary
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As the Health & Safety Officer, watch out for dangerous behaviours, review the Health and Safety, and the COVID-19 statements
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on UL Wolves' website regularly, and make sure that you've created a COVID-safe environment. In the case of another global
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pandemic, it's vital as part of your role that you ensure that Governmental, UL, and C&S requirements are followed in the organisation
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and running society events.
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