minutes: from committee meeting

Minutes/2024-2025/Committee/2024-11-12.md

@@ -0,0 +1,176 @@
+## Attendance
+### Present
+* Eoghan
+* Brendan
+* Emily
+* Sean
+* Nanda
+* Hans
+
+## Minutes
+### Committee
+#### President
+Hopefully discord bot got announced  
+Skynet controls everything  
+
+#### Treasurer
+##### Bank Mandate
+* All forms nearly signed, waiting till after Pycon to go to bank on chance we need to lean on Brendan one last time, plan on going in next week.
+* Putting this on the official record:
+  We are putting the HSO on the Bank Mandate in place of the Secretary as the Secretary is a 1st year and C&S want to avoid 1st years on bank mandate where possible, we only have 3 signatories on our account, so swapping in older committee member to fulfil this requirement.
+##### Sum-up
+Standing Item
+Keep forgetting to do the passport, will get that done this evening or tomorrow.
+
+#### HSO
+* Email C&S rep with details of first aid kit  
+* An account should be created  
+* Pycon will need a small 1st aid kit
+
+* Window
+  * Talk to office
+
+#### PRO
+##### Merch 
+* Christmas Cards
+* DM about possible future events, will be dealt with soon.
+
+#### Secretary
+##### Constitution
+Will be meeting Brendan Tomorrow
+
+##### Server Logo
+Should be changed soon
+
+#### {Any other role that wants to speak}
+
+#### Misc
+##### PVA - Standing Item
+Log your hours
+
+##### Training - Standing Item
+###### Grievance and Dispute
+Brendan + Hans attended
+
+###### Fundraising + Sponsorship
+Brendan + Nanda attended
+
+###### Budget Points
+Brendan attended
+
+##### Collabs
+###### Next Semester
+* Out un Ul 
+* Underwater Hockey
+* GSoc
+* GDev
+* A&M
+* ...
+
+### Events
+#### Last week - 08
+##### Film
+###### What went well
+* Seating
+* Cookies
+* Film choice
+
+###### What didnt
+* Folks talking
+* Too much popcorn?
+
+###### What to do better
+* Couch should have been at teh back
+* Book a room, in advance
+
+#### Last week - 09
+##### CTF
+###### What went well
+* Folks were engaged
+
+###### What didnt
+* Ask Eliza
+
+###### What to do better
+* More committee members available to help
+* Ask Eliza
+
+#### This Week - 10
+##### PyCon Primer
+* Being handled
+
+#### Next Week
+##### Minecraft Modding Primer - 10
+Is this still feasible Hans?  
+\- No
+
+Dangers of online to replace it.  
+Emily has a passion for it
+
+###### Room
+Courtyard
+###### Wolves
+Nanda?
+
+###### Announcements
+Hans/Nanda
+
+###### Poster?
+No
+
+#### Following Week - 12
+##### Advent of Code Primer
+Brendan
+
+### Skynet
+NA
+
+### Trips
+#### PyCon
+Announcement emails to be sent tomorrow at 6pm
+
+Redbrick wants 10-11 tickets  
+Approved
+
+* Flags
+  * Get from office Friday
+* Camera
+  * Get out on Friday
+
+##### Advertise
+* [x] ISE - Christ Exton
+* [x] 1st years - Alan Ryan
+* [ ] 2nd Years - Eliza/Emily
+* [ ] 3rd Years
+* [x] 4th years - Brendan/Hans/Eoghan
+* [x] Misc - Jim Buckly
+
+##### Lero
+See email
+
+##### Tickets - Conference
+Treasurer - Done
+
+##### Tickets - Bus
+DBrendan - Done
+
+##### Plan
+Done by ~~Nanda~~
+
+#### End of Year
+Got email, plan needs to be reviewed  
+two weeks time to be reviewed
+
+### Sponsorship
+#### Netapp
+Food + hoodies count as sponsorship  
+Mail to be sent to Scholars and Netapp
+
+### AOB
+* Committee perks involve prior knowledge of **ALL** events, prior to announcements
+  * All committee must pre-book events where pre-booking is required
+  * If an event requires extra money, you **STILL HAVE TO PAY**, same as everyone else.
+    * The society can only subsidise **up to 50%** of any trip. (I know they have brought up that club members shouldn't have to pay for the busses but my understanding of that is that it is just the teams playing, societies act like the supporters busses in this regard)
+* Add budget points as a standing item next time
+* Shay as assistant Treasurer
+* Get discord bot on agenda for next semester council