fix: moved meeting notes into own folder

Signed-off-by: Brendan Golden <git_laptop@brendan.ie>
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silver 2024-04-04 17:41:58 +01:00
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## Attendance
## Attendance
### Present
* Eoghan
* Brendan
* Kaiden
* Morris
* Samir
### Late
* Leo
* Irene
### Absent
* Nanda
* Max
* Sourabh
## Minutes
### Events
* Lightning talks
* For students returning from Coop to give their experiences of Coop. Good way to bring in 3rd years that haven't been around so far.
* Do we want to do it like and AA meeting.
* Possibly with alot of people getting alot of good out of Coop.
* Building the VM Host and new Back-up server * Sponsorship for NetApp for upgrading existing hardware. Need an event for building this. (Ties into Skynet). * With sign-up fair this will probably be week 3. * See if ITD can host it in their rack
* Ethics session
* Ethics really isn't talked to about in some courses till after coop.
* Semester 2 Sign-up fair Wednesday 7th of Feburary
* This will take over the week 2 event.
* We will be busy before and after this.
* We need to sign-up for this.
* Get in touch with old committee members re. how it differs for UCH rec fair.
### Committee Positions
* Leo may be taking on the main PRO position with Kaiden going on School Placement.
### Opennes
* DCU are having everything open, such that members can view it.
* They are using obsidian for this.
* This is one of the best ones out there for it, despite being closed source.
* Brendan thinks this will be a good thing to go for. Kaiden thinks it seems fine.
* Privacy issues?
### 30th anniversary
* Paul Lee will want us to get in contact with old members
* The same members that are contacting us re. getting their skynet accounts
* Push for it to be in the new Student Center.
* May be pushing for more of a ball kind of thing especially with trying to host it alongside Mountain Bike Club.
### Email from Paul Lee today
* Help with a research project with regards to competitive gamers.
* 2 Days recruitment re. this 29th andd 30th of January
* PRO to do an announcement to try and drum up support re. this.
* Just send people without clarification as it is better to send people to
### Makerspace
* They will take the filament
* Are aware that they it is a bribe.
* Would be a good idea to do an event for them as they actually have the expertise and hardware re this topic.
* Morris???
### Phildeb MC server
* Objection, Kaiden (spite).
* Give them a list of things to do for a minecraft server and they may get it done.
### Banking
* Full access to the bank account.
* Had to ask the old treasurer to see if a payment went through due to options for €40 membership.
* Eoghan
* Permenant access to the account, with an old phone in the server room.
* Access to the account.
* Post was checked no look on passwords but found more info on it.
* May have to get back in touch with Pamela in the bank.
* Equipment list
* Need to get this up to date for the application for funds for skynet update & insurance.
* Need to pass this to someone else with me going on Coop.
### Stickers
* Will wait to hear back from designer.
### Logo Design
* Still waiting to hear back from the designer
### Trip to UCC
* Leo is not organising this, leaving it to events officer.
* Compsoc can cover part of the cost of attending.
### AOB
#### Spending money
* Couch for the server room
* Objections
* Eoghan
* Queries
* Kaiden
* Better chairs?
* Squishmallow monopoly
* More of a games society expense rather than a comp soc one.
* Devkits
* Done before during COVID.
* Can be used for a chain of events
* Bad
* They can be a tad pricey if we go for the newest ones, but a raspbery Pi 0, pico or maybe 4
* One of those is about €50 (Brendan update here if you read this)
#### Building a community around Comp Soc.
* Better social events, they are difficult to run.

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## Attendance
## Attendance
### Present
* Brendan
* Kaiden
* Morris
* Irene
* Nanda
### Absent
* Max
* Sourabh
* Eoghan
* Leo
## Minutes
### Event this week
### Lightning Talks
4 people presenting so far.
Ask Lecturer on Monday for volunteers.
Pizza - talk to Nanda when he comes back
Arrive at 7pm
Dominos:
* Vegetarian
* Margarita
* Pineapple
* BBQ
* Pepperoni
### Event next week
### C&S Fair
Ask Old Leo about it ran
Send mail to Aisling about running it with OPC
* What we need to do
* Their plans
* OPC Contact
Manning the Booth
* Brendan
* Eoghan
* Kaiden
* Morris
* Irene - From 6
* Nanda - from 5
Arnold Schwarzenegger cut-out
### EGM
* H&S officer
Undecided, might have one closer to summer.
### When should we have the committee meetings.
Thursday Preferred.
Friday may be the best bet, 19:00.
### Logo
Leo absent so we couldn't cover this.
### Future events
#### Events How to
Events officer is glue between different members to organise events.
Booking room, liaising with PRO for announcements, with the person in charge of the event and generally smoothing things along.
#### UCC competition
March 2nd
Timetables
Email organisers about delay, non competing folks
Wolves Event
Pricing
#### Irish CTF team
Sent details to Irene, didnt reply in thread.
### Minecraft Server
#### New Admin - Eliza
Get her to meet the committees, Games, PhilDeb

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## Attendance
### Present
* Brendan
* Morris
* Irene
* Eoghan
* Leo
* Samir
### Absent
* Max
* Sourabh
* Kaiden
* Nanda
## Minutes
### Event this week
#### C&S Fair
Brendan: Talked to Martin, he will take a look at the ports Monday/Tuesday
We still need to contact OPC (Outdoor Pursuits) to arrange the pods/equipment being transported.
Leo to do QR Codes for the stall as well as do an announcement in discord/email.
Monday is a bank holiday, so time will be tight on Tuesday to prep
### Event next week
#### 2024-02-14 - Valentines Day
* Joint with Out in UL
* Build a PC
* Social - Topic: AI
* Join with Games Dev?
### PRO
#### Logo
Aisling (designer) has not gotten back to Leo
#### Merch
No progress, waiting for logo.
Will be going to maker space and courtyard print company.
### Skynet Equipment
#### NetApp
Will try to get PO done this weekend.
#### C&S
Aisling will get back to us at a later time about it once she has met the accountant.
### UCC Trip Progress
Nanda not here
### Irish CTF team
Leo will do announcement next week
[https://ctf.cybersecuritychallenge.ie/](https://ctf.cybersecuritychallenge.ie/ "https://ctf.cybersecuritychallenge.ie/")
### Intervarsity CTF
https://socs.universityofgalway.ie/shop/?id=NTE5
Will inform members - Leo
### Banking
#### Bank
Temp passwords failed
Wednesday before next attempt
#### Paypal
Brendan/Eoghan will try and phone on wednesday

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## Attendance
### Present
* Morris
* Irene
* Eoghan
* Nanda
* Brendan - Late due to public Transport issues
### Absent
* Max
* Sourabh
* Kaiden
* Leo - Explained yesterday
* Samir - Explained at start time
## Minutes
### Event this week
#### 2024-02-14 - Valentines Day
* Video that Amie (member) suggested (https://youtu.be/ji5_MqicxSo?si=KQlRb7KO-wARvoql)
* Get an announcement done up for it
* Maybe Kaiden
* Some people may not like it as it is more of a talk
* Was quite enjoyable from a test viewing by a committee member
### Event next week (2024-02-21)
#### Morris - Open Street Maps (& maybe other open source apps?)
Will think about it over the weekend, finer details next week.
### PRO
Leo & Kaiden Absent
#### Logo
##### Green & Black version
Good to see if it is possible to get it.
#### Merch
Hold over to next week for Leo
### Skynet Equipment
#### NetApp
Invoice sent off, no response yet.
#### C&S
No word since last meeting
### UCC Trip Progress
#### Bus tickets
* Get times and pricing for all legs of the trip. **DON'T BOOK YET**
* Ask the organisers if we can be that late
* **POP EMAIL IN THREAD PRIOR TO SENDING**
* Really need things to be finalised for this soon
* Could potentially be 2hrs late to the event from City Link time tables
* Look up Bus Eireann
### Irish CTF team
Touched on in AOB
### Intervarsity CTF
Touched on in AOB
### Banking
#### Bank
* 2 admins needed to create user accounts.
* Will try call them again on Monday or Wednesday
#### Paypal
* Time ran away on Wednesday
* Brendan will try on Monday, if not will try on Tuesday
### Committee meeting
* Stay online
### AOB
#### Future technical events
* Treasurer - Running a Docker and K8 event (with help from Brendan, Hans and Milan?)
* President - Raspberry Pi event
* Need to price these as we may need to provide kits
* Maybe run it similar to kits in the past
* Depend on Budget
* Can subsidised which would be good for income and expenditure.
* Treasurer - Networking event (suggestion from C&S fair)
#### New channel to advertise stuff
* Head System Admin. - Might it be worthwhile to set this up to advertise things to members
* Treasurer - Spin this into the existing Internship one
* Maybe best to keep it separate
#### Supermacs pizza offer (Papa John's)
* Maybe good to look into for a future event.
#### C&S Council
* Eoghan & Nanda to attend
* Ask if the attendees can be delegated out.
* Brought up in C&S meetings in 22/23, check for status on this
#### Treasurer Workshops
* To be discussed at future meeting.
#### Missing committee members
* H&S wants to resign, has to email secretary
* Secretary - Brendan can talk to him on Tuesday
#### Equipment
* Head System admin. - Games dev. will be borrowing extension leads on a weekly basis (Tuesday & Thursday afternoons) for the semester.
#### C&S fair
* Talk to former Treasurer over invoice for C&S fair dated 14/Sep/2023 on what that is actually supposed to cover.
* If it's to cover both drives, put in handover to **ONLY SEND AFTER SEM 2 DRIVE**

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## Attendance
### Present
* Morris
* Irene
* Nanda
* Brendan
* Leo
* Samir
### Absent
* Max
* Sourabh
* Kaiden
* Eoghan - explained
## Minutes
### Event week
##### Morris - Open Street Maps (& maybe other open source apps?)
Has a general idea, will be working on slides.
Life got in the way of progress.
May talk about other projects.
May or may not be a cult...
### Event next week
Social
Pair up with another soc?
Out in UL?
PhilDeb?
Games Dev?
Games?
Quiz - GamesDev?
### Ideas for future events
#### Technical
How to set up a minecraft server
Hackaton/CTF
Linux Intro?
Virtual Machiene intro - Nanda
#### Other
New non-wednesday repeatable event?
Build robot?
### "Issue" about the room 3 with Music Society.
Want to switch every second Wednesday.
Better for technical or social weeks?
Has a table so may be best for technical, table for laptops
Will foster better relations with Music Soc
No objection, use it for technical weeks
Irene will contact them
### UCC event.
Email sent regarding attendance as a society
Nanda went mad about Bagels
Will need to poll members again, Morris has been volunteered ~~as a tribute~~
### Issue bank account.
Needed Eoghan Present
Need to view to verify 40 eur memberships
### C&S Ball.
We need to know whos going before next Wednesday so we can tell them if we need the 10 tickets or not or if we can give them to another society. Also, I need a better explanation of how the payment would work (and how much is it?).
Will go for all 10 tickets, will have enough folks for it.
### We need to see what do we do with the roles: H&S, PRO.
Need to do an EGM,
~~during~~ before one of the social weeks?
Will need to give 2 weeks notice, via two forms of communication
Secretary as well?
Talk to C&S about it? - Irene
### Improving Committee
* Feels like a job
* Move the committee meeting to be back in person, Thursdays?
* 6:30ish?
* Needs more variety in suggestions
* Needs more variety in people (MOAR people)
### AOB
#### New Minecraft server next week
Modded
will allow java and bedrock
Will ask about non minecraft accounts
#### Irene to ask C&S
* Tickets for Ball - saying yes
* EGM
* Non core for council

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## Attendance
### Present
* Morris
* Irene
* Nanda
* Brendan
* Sourabh
### Absent
* Kaiden - explained
* Eoghan - explained
## Minutes
### Events for month
#### [[Semester-2_Week-05|2024/02/28]]
We dont have room, RAG week, concert is on in the courtyard.
#### 2024/03/02
UCC ACM - cancelled
* Need to check whether 2 committee member can come
* Cost 45 Euro per Team before transport
* 44 per person transport
* Combination of lateness and cost deemed this not viable.
Nanda will do up the event information and planning for next year.
#### [[Semester-2_Week-08|2024/03/06]]
EGM + Software Licencing and discussion
Lead: Morris
Quickly hold our EGM first, then presentation on Software Licences.
Do we need to order pizza for this to get folks in attendance?
Roles needed to be filled:
* PRO
* HSO (Health and safety)
#### [[Semester-2_Week-07|2024/03/13]]
Quiz
Location: Bobby Byline's Pub
Pairing with Games dev for this.
Questions
* Video Games
* Coding
Prizes:
* We have a Monitor from a previous event that didnt occur, may have KB as well.
* Need to figure out more
No Transport required - will be able to use the 304/304A to get into town, will need to double check routes and whatnot
#### [[Server-upgrade_netapp|2024/03/20]]
Server Upgrade / NetApp or CTF
Server Upgrade depends on hearing back from Netapp and C&S, then buying the required components.
#### 2024/03/27
Speakers?
### Banking
Eoghan required to be on campus for it to work properly.
### Council
Irene and Morris will attend

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## Attendance
### Present
* Morris
* Irene
* Brendan
* Eoghan
* Eliza
* JJ - Games Dev
### Absent
* Kaiden - explained
* Sourabh - Explained
* Samir
* Nanda
## Minutes
### Events
#### [[Semester-2_Week-08|2024/03/06]]
Courtyard
EGM + Software Licencing and discussion
##### EGM
Dont need to announce too far in advance
Need the 15 folks
Pizza
Email + Discord announcements
##### Software Licencing and discussion
"Crossover" with games dev
#### [[Semester-2_Week-07|2024/03/13]]
Room 3
Quiz
* Where
* Paddy
* The terrace
* What
* 6/7 rounds
* 3 Computers
* 3 games dev
* 1 tie breaker round if required
* Who
* Teams of 3
* 15/Team
* How many people?
* Get Games Dev
* No non-student minors
* Promotion
* Discord
* Instagram
* Email
* Thanks Leo
* Prizes
* Monitor
* Keyboard
* Keyboard - Buy
#### [[Semester-2_Week-06|2024/03/20]]
[[Server-upgrade_netapp|Server Upgrade/Netapp]] or [[Semester-2_Week-10|Semester-2_Week-10]] or [[Semester-2_Week-06|Minecraft]]
Courtyard
Minecraft is most reliable one to go with
get voice chat installed
LAN
Get folks onto the server
#### 2024/03/27
Speakers?
This is easter week, no event
### AOB
#### Banking
Eoghan will try to be on campus some day next week
#### C&S Ball, bus signup
No need to put down name, just mention that we are Computer Society, though feel free to put down name/ID
#### Popped into the print place in the courtyard, nice folks
#### Treasurer training, feedback
- Able to use revolut.
- If using a private account make use of Pockets (formerly known as vaults) to keep the transactions separate.
#### Games Dev
Will be able to store some of their equipment in the server room

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# 2024-03-06
## EGM
### Attendence
[On Wolves](https://cp.ulwolves.ie/manage/events/15765)
### Minutes
Explained that it was being held due to vacated committee positions.
#### Health & Safety
* Mudit Saija self-nomination
* Seconded by JJ Daly
* Votes: 2
* Prabuddha Hans self-nomination
* Seconded by Hersh Singh
* Votes: 9
#### Assistant PRO
* JJ Daly nominated Nanda Vinayakrishnan
* Nanda Vinayakrishnan accepted the nomination
* Prabuddha Hans self-nomination
* Eoghan Conlon seconded
Both came to an agreement that they would share the responsibilities alongside their own committee positions.

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## Attendance
### Present
* Morris
* Irene
* Brendan
* Eoghan
* Eliza
* Nanda
* Hans
* Samir
### Absent
* Kaiden
* Sourabh
## Minutes
### Events
#### [[Semester-2_Week-07|2024/03/13]]
##### Quiz
Pavilion
Food paid for
Posters put up
Need to have questions ready for Sunday eve, then we will run through the questions.
#### [[Semester-2_Week-08|2024/03/20]]
Courtyard
Morris Licensing
Nanda (?) will need to do poster
#### 2024/03/27
This is Easter week, no event
#### 2024/04/03
#### 2024/04/10
#### 2024/04/17
#### 2024/04/24
### AOB
#### Banking
Banking has been sorted, we now have access to money!!!!
Got Eoghan to play hooky from work (with permission)
Crimes against Irene (running is not walking)
#### C&S Ball,
###### Bus signup
Most folks have signed up (explicitly) for teh bus.
Regardless the remainder can just say Computer Society
##### Spare ticket
Ringo wants a ticket
Games dev will have several tickets that may be of use.
Ringo has been contacted
#### Nextapp
Netapp sent on the €700 sponsorship.
C&S are still waiting to hear back from the accountant, send on their apologies.
Will need to mail them apologising for the delay.
#### Assisstant PRO
We now have two folks doing PRO
* @skyapples
* Emails
* Discord announcements
* Events on wolves
* @nanda
* Pictures
* Instagram
* Posters
#### Minecraft
Online event every week/two weeks, weekend maybe?
Us + games Dev
Nanda poster for bi-weekly (virtual) event
Event - Kill the ender dragon
Old map in archival mode?

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## Attendance
### Present
* Morris
* Irene
* Brendan
* Eoghan
* Nanda
* Hans
* Sourabh
### Absent
* Kaiden
* Samir
## Minutes
### Events
#### [[Semester-2_Week-07|2024/03/13]] - Quiz
##### Completed
Print out marking schemes beforehand, was a tad chaotic to do them during it, we had coping errors.
Food was expensive for what we got.
Will look into Scholars and Terrace for next time.
#### [[Semester-2_Week-08|2024/03/20]] - Licenses presentation
Nanda doing poster
Hans doing announcements?
#### 2024/03/27
This is Easter week, no event
#### 2024/04/03
#### 2024/04/10
#### 2024/04/17
#### 2024/04/24
### AOB
#### C&S Ball
##### Spare ticket
Nanda pinged History soc about the ticket.
Pinged
#### Nextapp
Brendan will pop into Aisling tomorrow
Aisling was on AL, will talk on Tuesday if possible
#### Merch
Hans, JJ (Games Dev) and Brendan went to Troy Printing.
They cna do Banners, Posters, Stickers, Clothes...
Asked them to email our two socs with a quote
#### Scholars
Enquire for next year
Email was sent off and got response, is 6/pp for food instead of the 9 at pavillion, can enquire in the future as to how much that gets.

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## Attendance
### Present
* Brendan
* Hans
* Eoghan
* Irene
* Nanda
* Eliza
* Morris
### Absent
* Kaiden
* Samir
* Sourabh
## Minutes
### Events
#### [[Recurring_01|2024/03/30]] - Minecraft
##### Reoccurring event
#### [[Semester-2_Week-09|2024/04/03]] - Website hosting
* Brendan Lead
* Nanda doing poster
* Hans doing announcements?
#### [[Semester-2_Week-10|2024/04/10]]
#### [[Semester-2_Week-11|2024/04/17]]
#### 2024/04/24
Reserved for NetApp
### Budget
Office still needs to approve expenditures
### Handover
Writing it for Kaiden
Upload to the ``_Handover`` folder
### AOB
#### Room
Courtyard room for the rest of the semester.
#### NetApp
Brendan will pop into Aisling tomorrow
Aisling was on AL, will talk on Tuesday if possible