update events documentation: Finished first part of events.md

Committee/2024-2025/Budget/12._Events.md

@@ -3,175 +3,206 @@
 ### Overview
 
 - We are proud that this year we had a lot of big events and a lot more engagement with our members.
-- The events discussed here required a lot of planning and organisation to complete.
+- The events discussed here required a lot of planning and organization to complete.
 - The society held 21 events and meetups over the course of the academic year.
-- We also held much larger events such as the trip to Pycon, and the collaboration with Games Development Society and Games Society, such as our pub quiz and RetroPi.
-- We're proud that we got a new bi-weekly Minecraft event that our members enjoy.
+- We also held much larger events such as the trip to Pycon, and the Berlin trip.
+- We're proud that we were able to host regular weekly events.
 
 ### Semester 1
 
-#### meet_greet.exe
+#### Society Introduction
 
 - Introductory event to the society.
 - Idea was to give a taste of future events and a social mixer.
-- Venue: We booked KBG15 from 18:00-21:00.
+- Venue: We booked Courtyard Room from 18:00-20:30.
 - Announced via Discord and emails.
 
-![Meet and Greet](12._Events_01.jpg)
 
-![Meet and Greet2](12._Events_02.jpg)
+#### Skynet + Git Introduction
 
-#### Skynet Introduction
-
-- Introductory event to Skynet.
-- Idea was to help members with setting up their accounts.
-- Venue: Room 3 to allow enough room for incoming members.
+- Introductory event to Skynet & Git.
+- Idea was to help members with setting up their accounts and understanding Git.
+- Venue: Courtyard Room to give enough free space for committee members to run around offering tech support.
 - Members were required to bring their laptops to set up their Skynet accounts.
+- Email and Discord announcements were written to advertise the event.
 
-![Skynet](12._Events_03.jpg)
+#### Virtual Machines!
+
+- Introducing members to Virtual Machines and Docker.
+- Venue: Courtyard Room was booked since it was easier to do presentations there.
+- Included an optional interactive element where members could follow along on their laptops.
+- Email and Discord announcements were written to advertise the event.
+
+![Virtual Machines](Pictures/12._Events_01.png)
+
+#### Unity Workshop: A Collaboration with Games Development Society
+
+- Collab with Game Dev Society.
+- Venue: Courtyard Room was picked since it was large enough to accommodate all the members.
+- We made a post on Discord and wrote an Email to advertise to our members.
+- Members were required to bring their laptops with Unity & Visual Studio Code pre-installed.
+
+![Unity Workshop](Pictures/12._Events_02.png)
+
+#### Server Building
+
+- Collab with NetApp.
+- Recieved 700€ in sponsorship from NetApp.
+- Assembled the servers during the event.
+- Also had a NetApp representative provide a talk about their company & graduate role opportunities.
+- NetApp also sponsored finger food from Scholars for the event.
+- Venue: Courtyard Room
+- Announcements sent out via discord and email.
+
+![Server Building w/ NetApp](Pictures/12._Events_03.png)
+
+#### Halloween Movie Night!
+
+- Yearly social event to watch a movie on Halloween.
+- Movie was selected between the committee this time
+- We decided to show Corpse Bride.
+- We made sure to get permission from the office first before showing the movie.
+- Venue: Room 3 since it was better suited for movies.
+- Announcements sent out via discord and email.
+
+![Halloween Movie Night](Pictures/12._Events_04.png)
 
 #### Capture The Flag
 
+- Yearly event to teach members about using the terminal and SSH.
 - Interactive Event: Members were asked to bring their laptops to participate in the event.
-- Venue: Room 3 was booked to allow appropriate space for our participants
+- Venue: Courtyard Room
 - Email and Discord announcements were written to advertise the event.
 
-#### Movie Night
+![Capture The Flag](Pictures/12._Events_05.png)
 
-- Because it was Halloween, we decided to organise a movie night being projected.
-- Venue: Room 3 was booked to allow enough room for our participants.
-- We made a post on Discord and wrote an Email to advertise to our members.
-- We asked our members to vote for which movie they wanted to watch on Discord.
-- The movie that members picked out was Donnie Darko.
-- We got permission from the office first before showing the movie.
-- After we got permission to show the movie to our members, we acquired popcorn beforehand and used the microwave outside Room 3 to cook it.
+#### PyCon Refresher
 
-#### Pycon
+- Refresher on Python, so people don't show up to PyCon without knowing what Python is.
+- Venue: Courtyard Room
+- We used the TV in the room to help with presenting.
+- Announcements sent out via discord + email.
 
-- A large event that had plenty of organisational overhead, and was a trip to Dublin.
-- A number of members joined due to this event.
-- Bought event tickets and tote bags.
-- We applied for the trip's approval through Wolves.
-- Sent emails to Pycon to get group tickets.
-- Event costs were subsidized for members as a result.
-- Payments were tracked through wolves and processed online.
+#### PyCon
 
-![PyCon](12._Events_04.jpg)
+- A large event that had plenty of organizational overhead and was a trip to Dublin.
+- Yearly event, we had a number of members join due to this event.
+- Bought event tickets and tote bags along with arranging transport.
+- Got trip approval through Wolves.
+- Subsidized event costs for members.
+- Payments tracked through Wolves and processed online.
+- Venue: Radisson Blu Royal Hotel, Dublin.
 
-#### Game Engines - Presentation
+![PyCon](Pictures/12._Events_06.png)
 
-- Presentation about game engines; rehearsed beforehand.
-- Venue: Room 3 for participants.
-- Email had been written with some humor to enhance member engagement. 
+#### Advent of Code Primer
 
-#### Advent of Code
-
-- Long-term running series of events, throughout December and early 2nd semester.
+- Long-term running series of events every year, throughout December and early 2nd semester.
 - Useful to giving first years more coding experience.
-- 2 posters were made, and sent by emails.
-- Our own leaderboard was created for our members to compete, code for it was emailed separately.
-- We had an in-person as a primer to prepare members for the event.
+- We had an in-person primer to prepare members for the event.
 - Coding challenges released with Advent of Code and members were given the chance to solve them.
 - Separate forum topic was created on Discord for this purpose, members received help with the programming challenges.
+- Announcements for the primer were done via email and Discord.
+- Venue: Courtyard Room
+
+![Advent Of Code Primer](Pictures/12._Events_07.png)
 
 ### Semester 2
 
 #### Lightning Talks - Co-op
 
 - Lightning talks from students who were returning from Co-op.
-- Each talk was set to a maximum of five minutes.
+- No time limit was set for this event, people were free to talk as much as they wanted
 - Goal was to have a relaxing social event to promote networking.
-- Venue: Room 3, we had plenty of members and speakers coming in.
+- Venue: Courtyard Room since it was easier to give talks.
 - We had pizza at the end to cap it off.
 - We announced it via emails and a Discord announcement.
 
-![Lightning talks 1](10._Guest_Speakers_01.jpg)
+#### Intro to Skynet, Discord & Minecraft
 
-![Lightning talks 2](10._Guest_Speakers_02.jpg)
-
-#### Film Night
-
-- An event proposed by a member.
-- The movie in question was an hour-long video about Randy Pausch's last lecture on achieving your dreams.
-- Venue: Room 3 to allow enough room and chairs for members.
-- We purchased popcorn beforehand and cooked it in the microwave outside Room 3.
+- Introductory event to Skynet, Discord and Minecraft.
+- Lined up with a project that most first years had regarding creating a blog site.
+- To this end, we tailored the event to help users set up their Skynet accounts and access their personal sites.
+- We also introduced them to Discord and Minecraft.
+- Especially, how to access our Minecraft server.
+- Venue: Courtyard Room.
 - We advertised it via emails and Discord announcements.
 
-#### Minecraft LAN
+#### Patch Presentation
 
-- This event occurred right after an EGM so plenty of members had arrived.
-- Firstly we had a brief presentation on how to install a mod for voice chat in Minecraft, then helped people to join the server.
-- Members were required to have a Minecraft account and a Minecraft Launcher installed.
-- Members also required a Discord account in the CompSoc server.
-- Members also had to link their Discord account to their ULWolves email to access our Minecraft Server.
-- We ordered some pizza as well to cap off the event.
-- Venue: Courtyard Room, we swapped with Music Soc for the rest of the semester as it suited us more due to it having more plugs than Room 3.
+- Sponsored event by Patch.
+- They came in to provide an info session on their startup accelerator and other programs.
+- Brought in other students who had also gone through the program.
+- Sponsored Pizza for the event.
+- Venue: Courtyard Room
+- Announcements sent out via discord and email.
 
-#### Quiz with Games Dev
+![Patch Workshop](Pictures/12._Events_08.jpeg)
 
-- Another large event that required a large amount of planning overhead as it was part of a collab with Games Dev and us.
-- This was a pub quiz that we hosted together with Games Dev.
-- Venue: The Pavilion, it was large enough to accommodate our all the members who attended.
-- Money for the quiz participants was collected via a mix of Cash and Revolut for those who didn't have cash.
-- As a result of choosing The Pavilion, we managed to get free food for our participants.
-- As part of collabing with Games Dev, we created the questions for the quiz as a group.
-- We also bought prizes for 1st, 2nd, and 3rd place.
-- We put out multiple posters from both CompSoc and Games Dev to advertise the event across campus.
+#### Computer Concepts Through Factory Games
 
+- Social event that involved expressing computer concepts like abstraction and interfaces through factory games.
+- Presentation by a committee member.
+- Venue: Courtyard Room
+- Announcements sent out via discord and email.
 
-![Pub Quiz 1](12._Events_05.jpg)
+#### Capture The Flag
 
-![Pub Quiz 2](12._Events_06.jpg)
-
-#### Licenses Presentation 
-
-- A social event about a presentation on Licences.
-- Venue: Courtyard Room, we used the TV in the room to help with presenting.
-- Our members came out learning more about software licences after the presentation.
+- Repeat event from semester 1.
+- Interactive event: Members were asked to bring their laptops to participate in the event.
+- The point of the event was to teach members about using the terminal and SSH.
+- Venue: Courtyard Room
 - We advertised this via Discord announcements and Email.
 
-#### Minecraft Server Event
+#### Movie Night!
 
-- Our first event on our Minecraft Server.
-- We advertised this event via Discord announcements.
-- In this event we determined the winners by who collected the most valuable materials.
-- A fun event that a lot of people looked forward to, and the next ones after.
-- This event was online since most people were at home, and it was easier for people to join.
+- Collaboration with Out in UL.
+- Similar to the Halloween Movie Night, movie was decided between Committees.
+- We decided to show The Imitation Game.
+- Received permission from the office.
+- Also brought cookies.
+- Event advertised through Discord announcements and emails.
+- Venue: Courtyard Room, we used the TV in the room to show the movie.
 
-#### Domain + Hosting
+#### Alumni Meet && Greet
 
-- A social event that was a presentation about Domains and Hosting websites.
+- A social event right after a EGM
+- We invited graduates to come in and meet with our members.
+- They gave presentations on what they have done during their time at work, and how life outside UL is like.
 - Venue: Courtyard Room, TV came in handy for presenting.
-- Our members came out learning a lot about domains and hosting their own websites.
 - Advertised by our Discord announcements and emails as per usual.
 
-#### Treasure Hunt
+#### Fistful of Frags LAN Party
 
-- Our next Recurring Minecraft event.
-- This time it was a treasure hunt where people went looking for chests with items in our Minecraft Server.
-- The event was chaotic as per the nature of Minecraft, and a lot of members came out enjoying the event.
-- This event was online again, due to people being at home.
+- Lightweight event to prepare for SISTEM on Saturday.
+- Chose a free source-based game, Fistful of Frags, to play.
+- Members were required to bring laptops.
+- Venue: Courtyard Room
 - We advertised the event using Discord announcements.
 
-#### Virtual Machines
+#### SISTEM
 
-- A social event that was a presentation about virtual machines, what they are and how do we use them.
-- Venue: Courtyard Room, accommodated all of our members, we used the plugs and TV to help with presenting.
-- We advertised this event via Discord announcements and emails.
-- Our members enjoyed the event and came out learning a lot more about virtual machines.
+- Student Inter-Society Technology and Enterprise Meetup.
+- Yearly event that happens all across Ireland
+- This year, we at UL CompSoc were chosen to host it.
+- Organized by students for students, largest of its kind.
+- It Involved collaboration from multiple universities, all the way from DCU to UCC.
+- Included speakers from LERO & Industry, like Google
+- Ticket costs 12€ for normal attendees, but only cost 5€ for UL CompSoc members when applying through us.
+- Hit the record for most pizzas for any event in UL, 50 pizzas ordered.
+- Announcements sent out via email, discord, and through other societies + instagram.
+- Venue: KBG15, to accommodate the large number of people attending.
+- Refreshments and snacks were also provided.
 
-#### RetroPi
+![SISTEM](Pictures/12._Events_09.png)
+![!SISTEM](Pictures/12._Events_10.png)
 
-- Another large event that had a lot of planning overhead, as this was a massive collab between Games Dev and GSoc and us.
-- Games Dev was behind the games we were planning to use.
-- GSoc gave us the Controllers to play the games with.
-- We were behind getting the hardware, the Raspberry PIs and getting them to work.
-- Venue: Courtyard Room, we had plenty of plugs and chairs there to use. We also used the TV to display the games we were playing.
-- We advertised this event via Discord announcements and Emails.
+#### Lan Party
 
+- Polled members for a game to play, TF2 was chosen.
+- Setup a custom TF2 server on Skynet for the event.
+- Members were required to bring their laptops with TF2 pre-installed.
+- Venue: Courtyard Room
+- We advertised the event using Discord announcements and emails.
+- We also bought spar chips for the events
 
-![RetroPi 1](12._Events_07.jpg)
-
-![RetroPi 2](12._Events_08.jpg)
-
-![RetroPi 3](12._Events_09.jpg)