meeting: notes from the committee meeting today

Minutes/2024-2025/Committee/2024-08-24.md

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+## Attendance
+### Present
+* Brendan
+* Hans
+* Kaiden
+* Eliza
+* Eoghan
+* Nanda
+* Daragh
+
+## Minutes
+### Events
+#### Recruitment Drive
+Members helping should have priority for trips.
+
+* Setup
+* Manning stall
+* Teardown
+
+Will need to create a nextcloud form for a schedule.  
+Will be a few days in Week 0 where we will be sorting teh cables.  
+
+#### AGM
+##### Roles next semester
+Some core, some OCM.
+
+* [ ] President
+* [x] PRO
+  * [ ] Community manager
+  * [ ] Intersocs rep
+* [x] Secretary
+* [ ] Treasurer
+* [x] HSO
+* [ ] 1st Year rep
+* [ ] Events Officer
+  * [ ] Minecraft
+* [ ] Tech Officer
+* [x] Head Sysadmin
+
+Like Skynet the SISTEM committee will be a sub-committee of Compsoc
+
+##### SISTEM recruitment
+Emilia may want to advertise for volunteers during our AGM
+
+##### Announcement
+Two weeks before, most likely just before the fair an email and discord announcement
+
+#### Give it a go
+Intro to Society and advertising the following weeks.   
+Last time it lasted till week 4 or 5 so we will be ending about teh time of the AGM.  
+We will have to make sure that folks are compsoc members for voting.
+
+#### Semester Plan
+We used https://excalidraw.com to plan using a whiteboard.  
+
+We got a good rough plan for the semester:  
+![Semester Plan](2024-08-24_img01.png)
+
+### Room Bookings
+Bookings for Semester one are to be made via email.  
+Nanda will do the email.  
+Sent.
+
+### Notable "events"
+#### PyCon
+Professional Conference.  
+We can advertise it at the recruitment fair.
+
+#### SISTEM
+This will be in Semester 2, can also say that we are going to it.  
+Student run conference.
+
+#### Other
+We have another big event in the planning stages.
+
+### Recruitment
+#### Advertising to 1st years
+* Computer Science Common Entry 
+  * Electronics Module? 
+  * Ciaran 
+  * Eoghan/Hans/Brendan would be best to contact
+* ISE
+  * Contact Chris
+  * Nanda?
+* AI
+  * Compile Hershel in linux
+
+Emails for all this will need to be sent to the relevent folks
+
+#### Existing members
+* Shill to classmates
+* Ping discord members....
+
+#### Alumni
+Email to be sent
+Wiki pages to be done better
+
+### Documentation
+Darragh got the wiki working nicely.  
+(<<https://wiki.skynet.ie>>)  
+We might start using it for some stuff that would have been in teh handover docs
+
+### Committee meetings
+Thursday might be best
+
+Server room, if we have too many committee members we will need another room
+
+### Keys to server room
+Emilia will get a key for SISTEM use of teh server room.  
+Paperwork storage and meeting space.
+
+### AOB