open-goverance/Committee/2023-2024/Budget/12._Events.md

## Events

### Overview

## Semester 1

### meet_greet.exe

- Introductory event to the society.
- Idea was to give a taste of future events and a social mixer.
- Venue: We booked KBG15 from 18:00-21:00.
- Announced via Discord and emails.

### Skynet Introduction

- Introductory event to Skynet.
- Idea was to help members with setting up their accounts.
- Venue: Room 3 to allow enough room for incoming members.
- Members were required to bring their laptops to set up their Skynet accounts.

### Capture The Flag

- Interactive Event: Members were asked to bring their laptops to participate in the event.
- Venue: Room 3 was booked to allow appropriate space for our participants
- Email and Discord announcements were written to advertise the event.

### Movie Night

- Because it was Halloween, we decided to organise a movie night being projected.
- Venue: Room 3 was booked to allow enough room for our participants.
- We made a post on Discord and wrote an Email to advertise to our members.
- We asked our members to vote for which movie they wanted to watch on Discord.
- The movie that members picked out was Donnie Darko.
- We got permission from the office first before showing the movie.
- After we got permission to show the movie to our members, we acquired popcorn beforehand and used the microwave outside Room 3 to cook it.

### Pycon

- A large event that had plenty of organisational overhead, and was a trip to Dublin.
- We lodged in the membership money for newer members who joined after the announcement for Pycon.
- Bought event tickets and tote bags.
- We applied for the trip's approval through Wolves.
- Sent emails to Pycon to get group tickets.
- Event costs were subsidized for members as a result.
- Payments were tracked through wolves and processed online.

### Game Engines - Presentation

- Presentation about game engines; rehearsed beforehand.
- Venue: Room 3 for participants.
- Email had been written with some humor to enhance member engagement. 

### Advent of Code

- Long-term running series of events, throughout December and early 2nd semester.
- Useful to giving first years more coding experience.
- 2 posters were made, and sent by emails.
- Our own leaderboard was created for our members to compete, code for it was emailed separately.
- We had a in-person as a primer to prepare members for the event.
- Coding challenges released with Advent of Code and members were given the chance to solve them.
- Separate forum topic was created on Discord for this purpose, members received help with the programming challenges.

## Semester 2

### Lightning Talks - Co-op

- Lightning talks from students who were returning from Co-op.
- Each talk was set to a maximum of five minutes.
- Goal was to have a relaxing social event to promote networking.
- Venue: Room 3, we had plenty of members and speakers coming in.
- We had pizza at the end to cap it off.
- We announced it via emails and a Discord announcement.

### Film Night

- An event proposed by a member.
- The movie in question was an hour-long video about Randy Pausch's last lecture on achieving your dreams.
- Venue: Room 3 to allow enough room and chairs for members.
- We purchased popcorn beforehand and cooked it in the microwave outside Room 3.
- We advertised it via emails and Discord announcements.

### Minecraft LAN

- Firstly we had a brief presentation on how to install a mod for voice chat in Minecraft, then helped people to join the server.
- Members were required to have a Minecraft account and a Minecraft Launcher installed.
- Members also required a Discord account in the CompSoc server.
- Members also had to link their Discord account to their ULWolves email to access our Minecraft Server. 
- This event occurred right after an EGM so plenty of members had arrived.
- We ordered some pizza as well to cap off the event.

### Quiz with Games Dev

### Licenses Presentation 

### Minecraft Server Event

### Domain + Hosting

### Treasure Hunt

### Virtual Machines

### RetroPi