open-goverance/Minutes/2024-2025/Training/2024-10-29_Treasurer-Sem1_Eoghan.md

Semester 1 Treasurer workshop

• Print & sign mandate for the next academic year to make the handover process for the incoming committee.
• Budget submitted on 26/5/2025 will be final
• Committee tries to get the stripe payments, if due to a Club or Society done once a quarter to allow them to count for bonus budget points.
• Quarterly fees can be included in budget.
• Contact Lisa for new contact in BoI if required.
• Link to treasurer guide on wolves in handover document.
• Be careful with once-off payments as it tells the system this is to be ignored.
• Office card request is done through Capitation system
  • If bill due for office card is more than capitation, Lisa will work with the committee to transfer the balance not in capitation transferred to C&S account.
• Budget deadline is 4pm on 26/5/2025
  • There are graduated penalties for late submissions.
  • Submit when you are finished with it, don't wait till the last minute if you don't need to.
• Any issues with bank statement, go into the office to discuss with Lisa.
• Any extensions will only be till July 15th
  • These will be for cosmetic changes only (Any additional income and expenditure)
• The more support for a payment, the better chance it has of going through.
  • Invoice with 0 balance is also a valid receipt.
• Lisa WFH on Thursday
• Jana WFH on Friday
• Burden of proof lies on the society, though there is some trust
• Running C&S handbook is a good document to use
  • Pg 74 refers to special apps request
• Be mindful of ratios
  • Begin looking at this from the start of semester 2
• For capitation, try to keep it to €50 or above if possible
• Fundraising workshops would be good to attend.
• Office do not interfere in memberships save for medical forms
  • They are beginning to look into seeing if it will be possible for us to cancel pending memberships prior to payment.
• Look into the FAQ tab on wolves
• Don't leave the points section of the budget to the last minute.
• Customs charge are not valid for submission for the budget