## Events ### Overview - We are proud that this year we had a lot of big events and a lot more engagement with our members. - The events discussed here required a lot of planning and organisation to complete. - The society held 21 events and meetups over the course of the academic year. - We also held much larger events such as the trip to Pycon, and the collaboration with Games Development Society and Games Society, such as our pub quiz and RetroPi. - We're proud that we got a new bi-weekly Minecraft event that our members enjoy. ### Semester 1 #### meet_greet.exe - Introductory event to the society. - Idea was to give a taste of future events and a social mixer. - Venue: We booked KBG15 from 18:00-21:00. - Announced via Discord and emails. ![Meet and Greet](12._Events_01.jpg) ![Meet and Greet2](12._Events_02.jpg) #### Skynet Introduction - Introductory event to Skynet. - Idea was to help members with setting up their accounts. - Venue: Room 3 to allow enough room for incoming members. - Members were required to bring their laptops to set up their Skynet accounts. ![Skynet](12._Events_03.jpg) #### Capture The Flag - Interactive Event: Members were asked to bring their laptops to participate in the event. - Venue: Room 3 was booked to allow appropriate space for our participants - Email and Discord announcements were written to advertise the event. #### Movie Night - Because it was Halloween, we decided to organise a movie night being projected. - Venue: Room 3 was booked to allow enough room for our participants. - We made a post on Discord and wrote an Email to advertise to our members. - We asked our members to vote for which movie they wanted to watch on Discord. - The movie that members picked out was Donnie Darko. - We got permission from the office first before showing the movie. - After we got permission to show the movie to our members, we acquired popcorn beforehand and used the microwave outside Room 3 to cook it. #### Pycon - A large event that had plenty of organisational overhead, and was a trip to Dublin. - A number of members joined due to this event. - Bought event tickets and tote bags. - We applied for the trip's approval through Wolves. - Sent emails to Pycon to get group tickets. - Event costs were subsidized for members as a result. - Payments were tracked through wolves and processed online. ![PyCon](12._Events_04.jpg) #### Game Engines - Presentation - Presentation about game engines; rehearsed beforehand. - Venue: Room 3 for participants. - Email had been written with some humor to enhance member engagement. #### Advent of Code - Long-term running series of events, throughout December and early 2nd semester. - Useful to giving first years more coding experience. - 2 posters were made, and sent by emails. - Our own leaderboard was created for our members to compete, code for it was emailed separately. - We had an in-person as a primer to prepare members for the event. - Coding challenges released with Advent of Code and members were given the chance to solve them. - Separate forum topic was created on Discord for this purpose, members received help with the programming challenges. ### Semester 2 #### Lightning Talks - Co-op - Lightning talks from students who were returning from Co-op. - Each talk was set to a maximum of five minutes. - Goal was to have a relaxing social event to promote networking. - Venue: Room 3, we had plenty of members and speakers coming in. - We had pizza at the end to cap it off. - We announced it via emails and a Discord announcement. ![Lightning talks 1](10._Guest_Speakers_01.jpg) ![Lightning talks 2](10._Guest_Speakers_02.jpg) #### Film Night - An event proposed by a member. - The movie in question was an hour-long video about Randy Pausch's last lecture on achieving your dreams. - Venue: Room 3 to allow enough room and chairs for members. - We purchased popcorn beforehand and cooked it in the microwave outside Room 3. - We advertised it via emails and Discord announcements. #### Minecraft LAN - This event occurred right after an EGM so plenty of members had arrived. - Firstly we had a brief presentation on how to install a mod for voice chat in Minecraft, then helped people to join the server. - Members were required to have a Minecraft account and a Minecraft Launcher installed. - Members also required a Discord account in the CompSoc server. - Members also had to link their Discord account to their ULWolves email to access our Minecraft Server. - We ordered some pizza as well to cap off the event. - Venue: Courtyard Room, we swapped with Music Soc for the rest of the semester as it suited us more due to it having more plugs than Room 3. #### Quiz with Games Dev - Another large event that required a large amount of planning overhead as it was part of a collab with Games Dev and us. - This was a pub quiz that we hosted together with Games Dev. - Venue: The Pavilion, it was large enough to accommodate our all the members who attended. - Money for the quiz participants was collected via a mix of Cash and Revolut for those who didn't have cash. - As a result of choosing The Pavilion, we managed to get free food for our participants. - As part of collabing with Games Dev, we created the questions for the quiz as a group. - We also bought prizes for 1st, 2nd, and 3rd place. - We put out multiple posters from both CompSoc and Games Dev to advertise the event across campus. ![Pub Quiz 1](12._Events_05.jpg) ![Pub Quiz 2](12._Events_06.jpg) #### Licenses Presentation - A social event about a presentation on Licences. - Venue: Courtyard Room, we used the TV in the room to help with presenting. - Our members came out learning more about software licences after the presentation. - We advertised this via Discord announcements and Email. #### Minecraft Server Event - Our first event on our Minecraft Server. - We advertised this event via Discord announcements. - In this event we determined the winners by who collected the most valuable materials. - A fun event that a lot of people looked forward to, and the next ones after. - This event was online since most people were at home, and it was easier for people to join. #### Domain + Hosting - A social event that was a presentation about Domains and Hosting websites. - Venue: Courtyard Room, TV came in handy for presenting. - Our members came out learning a lot about domains and hosting their own websites. - Advertised by our Discord announcements and emails as per usual. #### Treasure Hunt - Our next Recurring Minecraft event. - This time it was a treasure hunt where people went looking for chests with items in our Minecraft Server. - The event was chaotic as per the nature of Minecraft, and a lot of members came out enjoying the event. - This event was online again, due to people being at home. - We advertised the event using Discord announcements. #### Virtual Machines - A social event that was a presentation about virtual machines, what they are and how do we use them. - Venue: Courtyard Room, accommodated all of our members, we used the plugs and TV to help with presenting. - We advertised this event via Discord announcements and emails. - Our members enjoyed the event and came out learning a lot more about virtual machines. #### RetroPi - Another large event that had a lot of planning overhead, as this was a massive collab between Games Dev and GSoc and us. - Games Dev was behind the games we were planning to use. - GSoc gave us the Controllers to play the games with. - We were behind getting the hardware, the Raspberry PIs and getting them to work. - Venue: Courtyard Room, we had plenty of plugs and chairs there to use. We also used the TV to display the games we were playing. - We advertised this event via Discord announcements and Emails. ![RetroPi 1](12._Events_07.jpg) ![RetroPi 2](12._Events_08.jpg) ![RetroPi 3](12._Events_09.jpg)