## Points for Budget This file is to organise the written part of the [points][0] for the budget. See [last years submission][1] for more details. Any extra PDF's can be found [here][6] [0]: https://cp.ulwolves.ie/budget/points/2023 [1]: https://cp.ulwolves.ie/budget/points/2022 [6]: https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/jobs/artifacts/main/browse/pdf_Budget?job=pdf ### 7. Committee Development #### Instructions > * 5 Points - Based on Computer Society having a minimum of 5 core committee members: Chairperson, Secretary, Treasurer, PRO, and Health & Safety Officer (this will be checked online so be sure that your Committee details are up-to-date) > Societies are deemed to be low risk and therefore they can double up their H&S officer responsibilities with another core committe members, i.e. they must have a minimum of 4 core committee members > * 2 Points - For uploading good quality handover documents to the HANDOVER DOCUMENTS page (each core committee person must submit their own handover document, 1 per position) > * 2 Points - For uploding all committee meeting minutes for the past academic year to the COMMITTEE MINUTES page > * 3 Points - For evidence of managing your Financial affairs (for Bank Statements use the BANK BALANCES page) > * 1 Point - For providing information to the C&S Office if required or asked to do so throughout the Academic Year #### Notes * For most committee this relates to handovers. * Handovers PDFs can be found [browse][3] [download][4] * Minutes PDFs can be found [browse][5] [download][4] * See [Last years section][1] for guidelines [3]: https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/jobs/artifacts/main/browse/pdf_Handovers?job=pdf [4]: https://gitlab.skynet.ie/api/v4/projects/57/jobs/artifacts/main/download?job=pdf [5]: https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/jobs/artifacts/main/browse/pdf_Minutes?job=pdf #### Details See [the separate file](07._Committee_Development.md) for the full details. ### 8. Performance #### Instructions > * 2 Points - If Computer Society have no creditors outstanding (any outstanding debts have been cleared prior to budget submission) > * 3 Points - If Computer Society has had no grievances throughout the year (if you have had a grievance and have dealt with it in a a good and fair manner the office will deliberate on points to be awarded) > * 4 Points - Overall and General Track Record of Computer Society > * 3 Points - Attendance at Council over a 3 year period as a percentage of total meetings (assessed based on sign-in records) #### Notes * This is mostly for Treasurer to ensure no outstanding debts. * Aside from this it relates to our actions over the past year/3 years * See [Last years section][1] for guidelines #### Details See [the separate file](08._Performance.md) for the full details. ### 9. Publicity #### Instructions > * 5 Points - Collective Platform: Regular updates on ulwolves.ie (NEWS / EVENTS / ACTIVITIES / FIXTURES - these must have been entered at the time and can't be backdated) > * 4 Points - Computer Society Individual Publicity (Computer Society's own social media, text groups, email groups, posters) > * 2 Points - Internal UL Media > * 2 Points - External to UL Media > > Evidence of all must be attached #### Notes * This is for PRO's. * Its an important reason to add the event on time to Wolves on a weekly basis. * Have links to posters (can link to this repo by using ``https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/tree/main/Events/2023-2024`` as a base), * Photos of emails/discord. * See [Last years section][1] for guidelines #### Details See [the separate file](09._Publicity.md) for the full details. ### 10. Guest Speakers #### Instructions > Any speaker such as local councillors, local activists that do not satisfy the criteria of a profile speaker > > This speaker must be respected either inside or outside their field of expertise > > Computer Society must provide a biography of the speaker detailing their achievements to date and explaining why they are a profile speaker > * Politicians/Journalists with a national and/or international profile > * TV/Showbiz personality > * Accredited Academic - within UL and/or are considered one of the most eminent experts within their field > * High Profile Industry/field of speciality #### Notes * See [Last years section][1] for guidelines #### Details See [the separate file](10._Guest_Speakers.md) for teh full details. ### 11. Profile Speakers #### Instructions > This speaker must be respected either inside or outside their field of expertise > > Computer Society must provide a biography of the speaker detailing their achievements to date and explaining why they are a profile speaker > > * Politicians/Journalists with a national and/or international profile > * TV/Showbiz personality > * Accredited Academic - within UL and/or are considered one of the most eminent experts within their field > * High Profile Industry/field of speciality > > Any other speaker such as local councillors, local activists that do not satisfy the above would be regarded as ordinary speakers #### Notes * We can use SISTEM/PyCon for this * See [Last years section][1] for guidelines #### Details See [the separate file](11._Profile_Speakers.md) for teh full details. ### 12. Events #### Instructions > Computer Society events are those that involve a level of organisation above a normal weekly meeting/training/class session > > An event involves at least two of more of the following logistics: organising a venue, speaker, accommodation, reception, transport, special advertising, special pre-training, entry fee, etc #### Notes * See [Last years section][1] for guidelines #### Details See [the separate file](12._Events.md) for the full details. ### 13. Showcases #### Instructions > A Showcase Event is assessed to be "SHOWCASE" if it will bring with it an increased workload and planning beyond the normal levels of the Society > > If the event has been held before, the effort involved shall be on par or greater than the previous attempt > > * Pre-Planning – possible Computer Society sub committee > * Higher associated costs > * Successful Sponsorship > * Attempt to involve the broader campus community beyond their own membership and/or external involvement via wider community or other third level institutes > * Visible Profile on campus including a media profile > * Prestigious speakers-politicians and personalities > * Campus Based event #### Notes * We can use the joint Computer/GamesDev/Games event for this ([event details][2]) * See [Last years section][1] for guidelines [2]: https://gitlab.skynet.ie/compsoc1/compsoc/open-goverance/-/blob/main/Events/2023-2024/Semester-2_Week-12.md?ref_type=heads #### Details See [the separate file](13._Showcases.md) for the full details.