minutes: minutes for this week

Events/2024-2025/Semester-1_Week-10_Pycon.md

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+# PyCon
+
+| Date     | 2024/11/16                       |
+|----------|----------------------------------|
+| Location | Radisson Blu Royal Hotel, Dublin |
+| Time     | 05:30 - 23:30                    |
+| Type     | Social/Technical                 |
+| Lead     |                                  |
+
+## Overview
+Our trip to PyCon
+
+### Requirements
+None
+
+## Promotion
+### Email
+```
+```
+
+
+[Itinerary](Semester-1_Week-10_PyconIternery.pdf)
+
+### Discord
+
+https://discord.com/channels/689189992417067052/1153328461604196465/1162353454572896316
+```markdown
+```
+
+
+### Poster
+![Poster](Semester-1_Week-10_Pycon.jpg)
+
+
+## Review
+### What wnt well
+* Good Conference
+* Payment through Wolves went well
+
+### What didnt
+* Arrived early for Mc Donald's and upstairs was unuseable for a while
+  * Contact them in advance next time?
+    * Many folks had poor sleep the night before
+* Bus was annoying to deal with
+  * Would be worth hiring a bus just for it
+  * Bus was ~700 if I recall
+
+
+
+
+

Minutes/2024-2025/Committee/2024-11-12.md

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+## Attendance
+### Present
+* Eoghan
+* Brendan
+* Emily
+* Sean
+* Nanda
+* Hans
+
+## Minutes
+### Committee
+#### President
+Hopefully discord bot got announced  
+Skynet controls everything  
+
+#### Treasurer
+##### Bank Mandate
+* All forms nearly signed, waiting till after Pycon to go to bank on chance we need to lean on Brendan one last time, plan on going in next week.
+* Putting this on the official record:
+  We are putting the HSO on the Bank Mandate in place of the Secretary as the Secretary is a 1st year and C&S want to avoid 1st years on bank mandate where possible, we only have 3 signatories on our account, so swapping in older committee member to fulfil this requirement.
+##### Sum-up
+Standing Item
+Keep forgetting to do the passport, will get that done this evening or tomorrow.
+
+#### HSO
+* Email C&S rep with details of first aid kit  
+* An account should be created  
+* Pycon will need a small 1st aid kit
+
+* Window
+  * Talk to office
+
+#### PRO
+##### Merch 
+* Christmas Cards
+* DM about possible future events, will be dealt with soon.
+
+#### Secretary
+##### Constitution
+Will be meeting Brendan Tomorrow
+
+##### Server Logo
+Should be changed soon
+
+#### {Any other role that wants to speak}
+
+#### Misc
+##### PVA - Standing Item
+Log your hours
+
+##### Training - Standing Item
+###### Grievance and Dispute
+Brendan + Hans attended
+
+###### Fundraising + Sponsorship
+Brendan + Nanda attended
+
+###### Budget Points
+Brendan attended
+
+##### Collabs
+###### Next Semester
+* Out un Ul 
+* Underwater Hockey
+* GSoc
+* GDev
+* A&M
+* ...
+
+### Events
+#### Last week - 08
+##### Film
+###### What went well
+* Seating
+* Cookies
+* Film choice
+
+###### What didnt
+* Folks talking
+* Too much popcorn?
+
+###### What to do better
+* Couch should have been at teh back
+* Book a room, in advance
+
+#### Last week - 09
+##### CTF
+###### What went well
+* Folks were engaged
+
+###### What didnt
+* Ask Eliza
+
+###### What to do better
+* More committee members available to help
+* Ask Eliza
+
+#### This Week - 10
+##### PyCon Primer
+* Being handled
+
+#### Next Week
+##### Minecraft Modding Primer - 10
+Is this still feasible Hans?  
+\- No
+
+Dangers of online to replace it.  
+Emily has a passion for it
+
+###### Room
+Courtyard
+###### Wolves
+Nanda?
+
+###### Announcements
+Hans/Nanda
+
+###### Poster?
+No
+
+#### Following Week - 12
+##### Advent of Code Primer
+Brendan
+
+### Skynet
+NA
+
+### Trips
+#### PyCon
+Announcement emails to be sent tomorrow at 6pm
+
+Redbrick wants 10-11 tickets  
+Approved
+
+* Flags
+  * Get from office Friday
+* Camera
+  * Get out on Friday
+
+##### Advertise
+* [x] ISE - Christ Exton
+* [x] 1st years - Alan Ryan
+* [ ] 2nd Years - Eliza/Emily
+* [ ] 3rd Years
+* [x] 4th years - Brendan/Hans/Eoghan
+* [x] Misc - Jim Buckly
+
+##### Lero
+See email
+
+##### Tickets - Conference
+Treasurer - Done
+
+##### Tickets - Bus
+DBrendan - Done
+
+##### Plan
+Done by ~~Nanda~~
+
+#### End of Year
+Got email, plan needs to be reviewed  
+two weeks time to be reviewed
+
+### Sponsorship
+#### Netapp
+Food + hoodies count as sponsorship  
+Mail to be sent to Scholars and Netapp
+
+### AOB
+* Committee perks involve prior knowledge of **ALL** events, prior to announcements
+  * All committee must pre-book events where pre-booking is required
+  * If an event requires extra money, you **STILL HAVE TO PAY**, same as everyone else.
+    * The society can only subsidise **up to 50%** of any trip. (I know they have brought up that club members shouldn't have to pay for the busses but my understanding of that is that it is just the teams playing, societies act like the supporters busses in this regard)
+* Add budget points as a standing item next time
+* Shay as assistant Treasurer
+* Get discord bot on agenda for next semester council

Minutes/2024-2025/Committee/2024-11-19.md

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+## Attendance
+### Present
+* Brendan
+* Nanda
+* Eliza
+* Sean
+* Archie
+* Hans
+* Irene
+* Amy
+
+## Minutes
+
+### Committee
+{Committee based stuff here, each role can talk about their field}
+
+#### President
+#### Treasurer
+#### HSO
+#### PRO
+* Amy getting on Xmas logo.
+  * Hopefully weekend or next week.
+* Xmas cards delayed.
+  * Hopefully done next week.
+  * Add in brown thomas?
+
+#### Secretary
+* Finally doing his job.
+* Constitution Changes is in forgejo.
+  * put in any wanted changes as a comment.
+
+#### Tech Officer
+* Games servers
+  * Migrate from pterodactyl to pelican.
+  * Not pressing. After exams.
+  * Person in charge of pterodactyl ditched the thing.
+  * People wanna add stuff, but can't.
+  * switching to make it possible to do changes.
+  * Brendan follow up on migration guide.
+
+#### Misc
+{Stuff that dosent fit into ay specific role}
+
+##### Standing Item - PVA
+* do it!!!!!
+
+##### Standing Item - Training
+###### GDPR
+* Online.
+  * Possibly recorded.
+  * Guy was dying
+* Hans took notes.
+  * Pop them onto forgejo.
+
+##### Collabs
+* Games + games Dev - Birthday
+  * Gonna discuss probably on winter break.
+* Dance - Valentine's event
+  * Speed dating.
+* ISE
+  * Talk to them.
+
+### Events
+{We talk about last weeks event, next weeks and teh following weeks one}
+
+#### Last week - 10
+##### PyCon Primer
+###### What went well
+* Fairly well.
+* People eventually engaged.
+* They enjoyed it?
+
+###### What didnt (and how to improve)
+* Not many people.
+  * Better posters.
+* Too easy.
+  * Adjust the difficulty to the people that attend.
+* Christmas Day
+  * Low attendance expected.
+* Presenter 10 mins late.
+
+##### PyCon
+See event file 
+
+#### This Week - 11
+##### Nothing Planned
+* Quiet break session?
+  * Session for quiet work on projects, study etc...
+  * Can get help off others and committee.
+  * Snacks optional but appreciated.
+  * "Feel free to bring in snacks"
+
+#### Next Week - 12
+##### Advent of Code Primer
+* Brendan leading it
+  * Going well
+* https://adventofcode.com/2015
+* https://cdn.discordapp.com/attachments/1306635248922267699/1308521633388171264/inline-cover.png
+
+###### Room
+###### Wolves
+* Nanda put up the event on wolves tomorrow!!! (or we replace you)
+
+###### Announcements
+* Brendan and hans do it later
+###### Poster?
+* Yes? But Hans busy
+  * We have backup plan.
+  * Eliza might do it.
+
+#### Following Week - 13
+##### Study week
+* Study Session
+  * Same as week 11
+
+### Skynet
+* New SSD arriving, for one at least
+  * Building next monday.
+* Cache server
+  * We'll need to build'n'test.
+  * Solve downloading issue at events.
+
+### Trips
+#### Compsoc's Inter varsity Capture the Flag 2025
+Email about it
+Also https://discord.com/channels/694597850008387684/694597850008387687/1308457316391325726
+* February 1st - Saturday
+* Team of 4 cost €50
+* Make a poll and interest check
+  * Nextcloud
+* Cover half the cost of travel and entry
+
+#### Irish Collegiate Programming Competition
+Talk about it
+https://discord.com/channels/689189992417067052/1306635248922267699/1308509134064451604
+* March 1st - Saturday
+* Team of 3 costs €60
+* Free food and T-shirt provided
+* Little preparation from before
+* Make a poll and interest check
+  * Nextcloud
+* Cover half the cost of travel and entry
+* Possible sponsorship from CSIS/ECE
+
+### Sponsorship
+#### Netapp
+* Follow up with Netapp hoodies - value
+  * Some people received email to get hoodie
+  * Rest going for 2nd batch
+  * Follow up to get total count and value
+  * Multiply and get value of Sponsorship to record
+* Scholars food invoice
+  * Received today
+  * Get Eoghan to follow through on that
+
+### AOB
+* NO touchy feely
+* Better organisation for next PyCon
+* Make sure to get permission for photo's
+* Get official permission for whole event
+* Get photo's off camera and charge it
+* Make sure to bring CompSoc flag

Minutes/2024-2025/Council/2024-11-05_Semester-1_Week-09_Brendan.md

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+# Council
+## Agenda
+(copied in from email, then later expanded out into headings)
+
+1. Minutes & Apologies
+2. Matters arising
+3. Committee Support/Workshops/Training
+4. Exec Updates
+5. UL Open Days - the impact of C&S
+6. First Aid Kits – Katelynn Cremin
+7. What's on your mind?
+   * Computer Soc
+8. AOB
+
+## Minutes
+### Housekeeping
+
+### Minutes and Apologies
+
+### Matters arising
+Nothing this week
+
+### Start-ups and wind-downs – standing item
+#### Startups
+
+#### Wind down
+
+### Committee Support/Workshops/Training
+Might be a HSO workshop next semester, this in particular is difficult
+
+### Executive Updates - standing item
+Information on how exec actually works  
+14 clubs, 13 socs have added to teh open letter so far.  
+~~13/37 - leet~~
+
+Timeline of open letter:
+* Tomorrow is initial start of writing it
+* ASAP
+
+Looking for more replies, especially ones in agreement with teh ones above.
+
+
+### UL Open Days - the impact of C&S
+Liam Ryan, undergrad recruitment manager  
+Open days, marketing etc....  
+
+Gave thanks to clubs in open day, not socs....  
+More showcasing c&s in teh future?  
+
+Fund available.  
+Clubs mentioned again  
+1200 fund this year, more in future.  
+
+Keeps mentioning clubs and ignoring Socs, despite saying Clubs & Socs...
+
+The 1200 was called into question as being pretty low
+
+### First Aid Kits – Katelynn Cremin
+* She is HSO of Dance
+* Survey
+
+Asked if C&S first aid kit can be put in Kemmy since so many socs use it.  
+Complicated, would most likely not be updated when items are used.  
+
+first aid training incoming
+
+Computer will send on details of supplier to the C&S rep. 
+
+### Whats on your mind?
+#### Computer Discord Bot
+AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA
+
+We presented about our discord bot.  
+![Discord bot slide](./2024-11-05_Semester-1_Week-09_Brendan_Discord-Bot.png)
+
+### AOB

Minutes/2024-2025/Training/2024-11-06_Semester-1_Week-09_Budget-Points_Brendan.md

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+# Budget points
+
+* Shortlist gets ye 1 point
+* I love Limerick, local newspoaper?
+* News on wolves counts for points
+  * 2 a semester would be good?
+* How many points are there?
+* **Beginners Guide**
+  * has a fuckton of information
+* Copy paste a good points section in
+* Suggestionbs on the budget points page is pretty good
+* Add posters to the events thing
+   

Minutes/_Templates/_template_committee.md

@@ -1,32 +1,62 @@
 ## Attendance
 ### Present
-* Person 1
-* Person 2
-
-### Absent
-* Person 3
+*
 
 ## Minutes
+
+### Committee
+{Committee based stuff here, each role can talk about their field}
+
+#### President
+#### Treasurer
+#### HSO
+#### PRO
+#### Secretary
+#### {Any other role that wants to speak}
+
+#### Misc
+{Stuff that dosent fit into ay specific role}
+
+##### Standing Item - PVA
+##### Standing Item - Training
+
+##### Collabs
+
 ### Events
+{We talk about last weeks event, next weeks and teh following weeks one}
 
-#### Last Event
+#### Last week - {WeekNumber}
+##### {Name}
+###### What went well
+* List
 
+###### What didnt (and how to improve)
+* List item 1
+  * Improvement
+* List item 2
+  * Improvement
 
-#### Next Event
+#### This Week - {WeekNumber}
+##### {Name}
 
+#### Next Week - {WeekNumber}
+##### {Name}
+###### Room
+###### Wolves
+###### Announcements
+###### Poster?
 
-#### Next Next Event
+#### Following Week - {WeekNumber}
+##### {Name}
 
+### Skynet
+{
+Standing item section for Skynet stuff, 
+Technically could be part of Senior Sysadmin but that role isnt always filled
+}
 
-### Next Item
-
-
-### Another Item
+### Trips
 
+### Sponsorship
 
 ### AOB
-#### AOB - 1
-
-#### AOB - 2
-
-#### AOB - 3

Resources/Documents/Constitution.md

@@ -217,7 +217,7 @@ The agenda for the general meeting including submissions and motions is to be ci
 
 #### 5.1.4
 An EGM must be convened at the request of fifteen (15) or more Full Members in writing to the Chairperson clearly stating the purpose for that meeting.   
-The EGM will be held no later than fourteen (14) days of receipt of the written request, ensuring that no less than ten (10) of the members who requested the meeting are present.
+The EGM will be held no later than fourteen (14) days of receipt of the written request.   
 The Clubs and Societies Executive (CSE) must also be made aware of this request by a member of the Core Committee.
 
 #### 5.1.5
@@ -434,10 +434,10 @@ The following constitute breaches of discipline:
 
 1.  Serious or persistent breach of Health and Safety.
 2.  Bringing the name of the Society/Club into disrepute.
-3.  Acting against the aims and/or objectives of the Society/Club.
-4.  Misappropriation of any funding relating to the Society/Club.
-5.  Discrimination & Harassment as defined in the Equal Status Act 2000
-6.  Gross misconduct by any member.
+3.  Acting against the aims and/or objectives of the Society/Club
+4.  Misappropriation of any funding relating to the Society/Club5.   
+    Discrimination & Harassment as defined in the Equal Status Act 2000
+5.  Gross misconduct by any member.
 
 ### 14.2 Procedure
 1.  All complaints relating to alleged breaches of discipline shall be made in writing (including email) to a member of the Core Committee and to the CSE in reasonable proximity to the date of the matter giving rise to the complaint.