From e61078915cc0bded39d4eef39be45f136a609b5f Mon Sep 17 00:00:00 2001 From: Brendan Golden Date: Tue, 22 Oct 2024 14:32:57 +0100 Subject: [PATCH 1/3] training: notes from GDPR training --- .../Training/2024-10-22_Semester-1_Week-07.md | 98 +++++++++++++++++++ 1 file changed, 98 insertions(+) create mode 100644 Minutes/2024-2025/Training/2024-10-22_Semester-1_Week-07.md diff --git a/Minutes/2024-2025/Training/2024-10-22_Semester-1_Week-07.md b/Minutes/2024-2025/Training/2024-10-22_Semester-1_Week-07.md new file mode 100644 index 0000000..af0688d --- /dev/null +++ b/Minutes/2024-2025/Training/2024-10-22_Semester-1_Week-07.md @@ -0,0 +1,98 @@ +# GDPR training 1 +## History +GDPR started (originally) with teh (EU) declaration of rights +More specialised over time +Privacy in written communications + +From: +Written coms protected from gov +yo +Digital coms protected from corps + +## Personal data +Dead folks dont count for GDPR +userID would count as identifiable information. + +Some data is protected, except under certain conditions such as criminal convictions + +## Principals +* Must be fairly and lawfully processed + * 6 recognised means you can choose to gather and store data + * Concent trumps all other means + * Contractual and legal obligations are tied + * Obliged to gather + * public interest + +Wolves is joint controllers +Committees are also joint controllers + +* Rights of data subjects + * Right to be informed + * Right of access + * Human has to be involved + + +## Enforcement +The office of the Data commissioner got bumped up in funding and manpower +Most of the big corpos are headquartered in Ireland (for a variety of reasons) + +fines got bumped, to big number and a % of revenue + +More power than revenue commissioners. + +DPC are looking at a broad spectrum of organisations + +Loosing access to data counts as a breach +* Leak +* Hack +* Accidental deletion +* ransomware +* .... + +Technically having former committee with access to teh gcloud could ahve counted. + +## Compliance +A creche may need to keep data of a 3 year old till they are 25 +7 year timer starts once they turn 18 +18+7=25 + + +Main areas of action: +* Data breaches + * ye have 72 hrs to report it + * Find out what happened + * Fix the issue + * Mitigate issue + * If high risk to members then they have to e notified +* Data Access + * One calendar month (28 days?) + + +## Misc +### Why +We (committees) are controllers of data. + +### Questions +#### Skynet bot +Had a good chat, will send email. + +#### Old data from before GDPR (home dirs and emails) +Basically as long as ye want. +Best to keep teh data until either they contact ius or we contact them. +Give a clear options on what to do with it. + +#### Logging bot on discord +Not a good idea + + + + + + + + + + + + +***Ask for slides*** \ No newline at end of file From 2a210ee85933fa7edfd27b3800b46f61fb3782a7 Mon Sep 17 00:00:00 2001 From: Brendan Golden Date: Tue, 22 Oct 2024 16:35:11 +0100 Subject: [PATCH 2/3] template: template fo the committee meetings --- Minutes/_Templates/Committee_meeting.md | 59 +++++++++++++++++++++++++ 1 file changed, 59 insertions(+) create mode 100644 Minutes/_Templates/Committee_meeting.md diff --git a/Minutes/_Templates/Committee_meeting.md b/Minutes/_Templates/Committee_meeting.md new file mode 100644 index 0000000..a0c1ac3 --- /dev/null +++ b/Minutes/_Templates/Committee_meeting.md @@ -0,0 +1,59 @@ +## Attendance +### Present +* List +* Of +* Present +* Members + +## Minutes +### Committee +#### President + +#### Treasurer + +#### HSO + +#### PRO + +#### Secretary + +#### {Any other role that wants to speak} + +#### Misc +##### PVA +##### Collabs + +### Events +#### Last week +##### {Name} +###### What went well +* List + +###### What didnt +* List + +###### What to do better +* List + +#### This Week +##### {Name} + +#### Next Week +##### {Name} +###### Room +###### Wolves +###### Announcements +###### Poster? + +#### Following Week +##### {Name} + + +### Skynet + + +### Trips + + +### AOB + From 18467c5867b50a032aff04a40fa3f9b2570cede0 Mon Sep 17 00:00:00 2001 From: Brendan Golden Date: Tue, 22 Oct 2024 19:16:43 +0100 Subject: [PATCH 3/3] council: notes from meeting --- .../2024-10-22_Semester-1_Week-07_Brendan.md | 101 ++++++++++++++++++ 1 file changed, 101 insertions(+) create mode 100644 Minutes/2024-2025/Council/2024-10-22_Semester-1_Week-07_Brendan.md diff --git a/Minutes/2024-2025/Council/2024-10-22_Semester-1_Week-07_Brendan.md b/Minutes/2024-2025/Council/2024-10-22_Semester-1_Week-07_Brendan.md new file mode 100644 index 0000000..fa9f3dd --- /dev/null +++ b/Minutes/2024-2025/Council/2024-10-22_Semester-1_Week-07_Brendan.md @@ -0,0 +1,101 @@ +# Council +## Agenda +(copied in from email, then later expanded out into headings) + +1. Minutes & Apologies +2. Matters arising + * Startups + * Pool Club + * Anime and Manga Society +3. Committee Support/Workshops/Training +4. Executive Updates - standing item + * C&S Finance: Open Letter to the University + * Chairpersons Group Chat +5. Club Updates +6. Head of Student Engagement - Paul Lee +7. What’s on your mind? +8. AOB + +## Minutes +### Housekeeping + + +### Minutes and Apologies + +### Matters arising + +### Start-ups and wind-downs – standing item +#### Startups +##### Pool +Have secured pool tables during a slot + +History asking if its worth having a club +They plan to enter competitions + +Got voted in, just about + +##### A&M +Got 121/20 signatures + +Aisling calling for folks to be respectful for folks preseting + +GSoc asked what events will eb done + +EnviroSoc asked if a library will be bought +Nope, use existing + +History asking about Copyright +Crunchrole + +_ asked about teh budget +Low cost + +Voted in with wide margin + +#### Wind down + +### Committee Support/Workshops/Training +_ wondering if gdpr training will be run again +Not mandatory (at teh moment) +Slides will be used as a resource doc + +### Executive Updates - standing item + +#### C&S Finance: Open Letter to the University +Forum post will be remaining open + +(We plan to talk about it this evening in teh committee meeting) + +History stated that tey are supporting for increased funding. +There is some confusion between budget and funding + +Table Tennis is asking if its a across all uni one + +Its not that the funding has been cut but rather more folks in c&s and cost of living + + +#### Chairpersons Group Chat +Brendan joined the group chat + +#### Networking evening +After next council meeting we will get free pizza and a room + +5th of november, V for Vendetta +Will be in red raisins + +### Club Updates +Not too relevant for us + +CTF may fall under it? + +### Head of Student Engagement - Paul Lee +* Section 64??? + * The finances are frozen now +* History of facility development +* 19500 students now + * UL Tea visits scotland +* November is hard hat tours + +### AOB +* C&S merch dropin is at 12 tomorrow +* Asking for commuter friendly events \ No newline at end of file