From 307cdb3a7aa89e1d3984499f1861380d722dc5cb Mon Sep 17 00:00:00 2001 From: Brendan Golden Date: Fri, 10 May 2024 03:37:54 +0100 Subject: [PATCH] fix: formatting for teh new handover PDF maker --- Committee/_Handovers/2022/Events_Officer.md | 9 +++--- Committee/_Handovers/2023/1st_Year_Rep.md | 9 +++--- Committee/_Handovers/2023/HSO.md | 23 +++++++-------- Committee/_Handovers/2023/IT_Officer.md | 9 +++--- Committee/_Handovers/2023/PRO.md | 9 +++--- Committee/_Handovers/2023/President.md | 27 +++++++++-------- Committee/_Handovers/2023/Secretary.md | 9 +++--- Committee/_Handovers/2023/Treasurer.md | 9 +++--- Committee/_Handovers/2024/Assistant_PRO.md | 9 +++--- .../2024/Health_And_Safety_Officer.md | 9 +++--- Committee/_Handovers/2024/IT_Officer.md | 9 +++--- Committee/_Handovers/2024/PRO.md | 29 +++++++++---------- Committee/_Handovers/2024/President.md | 27 +++++++++-------- .../2024/Senior_System_Administrator.md | 1 + Committee/_Handovers/2024/Treasurer.md | 3 +- Committee/_Handovers/_Templates/_template.md | 9 +++--- 16 files changed, 94 insertions(+), 106 deletions(-) diff --git a/Committee/_Handovers/2022/Events_Officer.md b/Committee/_Handovers/2022/Events_Officer.md index 6d59103..4b5dc6f 100644 --- a/Committee/_Handovers/2022/Events_Officer.md +++ b/Committee/_Handovers/2022/Events_Officer.md @@ -1,10 +1,9 @@ -# Handover ## Events Officer -### Milan Kovacs +#### Milan Kovacs The purpose of this document is to assist the incoming CompSoc Events Officer for the upcoming year 2022/23. -## Duties +### Duties Collaborate with fellow committee members to coordinate weekly gatherings. Your team is working together, but you must ensure specific goals are met, such as reserving the appropriate room at the right time and date. Be imaginative - generate ideas that you believe people would find enjoyable. @@ -20,7 +19,7 @@ You'll need to create and distribute various surveys. Take responsibility for the well-being of both committee members and attendees during the events. -## Guide +### Guide Ensure proactive planning to always have something to coordinate with the committee, even in the event of setbacks. Have contingency plans ready. @@ -30,7 +29,7 @@ Maintain effective communication with committee members, particularly the Public Create concise and targeted surveys to be distributed as necessary for gathering feedback. -## Summary +### Summary The position of Events Officer offers an enjoyable and exciting opportunity. It allows you to unleash your creativity and set ambitious goals. You collaborate with the other committee members to provide the desired experience for all members. diff --git a/Committee/_Handovers/2023/1st_Year_Rep.md b/Committee/_Handovers/2023/1st_Year_Rep.md index 8a81b12..3bdf09a 100644 --- a/Committee/_Handovers/2023/1st_Year_Rep.md +++ b/Committee/_Handovers/2023/1st_Year_Rep.md @@ -1,10 +1,9 @@ -# Handover ## 1st Year Rep -### Leo O'Shea +#### Leo O'Shea The purpose of this document is to assist the incoming CompSoc First Year Rep for the AY 2023/24. -## Duties +### Duties Your role as first year rep consists of duties that aim to assist your fellow first year students in regards to the Computer Society, whether they are a part of society or not. This includes: * Listen to first years’ questions and answer them to the best of your ability, or refer them to another member better suited to answer the question @@ -12,14 +11,14 @@ This includes: * Advertising the society to your fellow first years * Assisting with society events -## Guide +### Guide As the First Year Rep, you yourself are a first year, meaning you have more access to communicating with first years than others would. Use this to discuss the society and its events with first years; advertise, answer questions and take note of suggestions. Ensure first years are engaging with the societies by noting attendance in events. When the attendance of first years is low, your role is to find out why and how the committee can fix this issue. This may not seem to be as important as other committee roles, but remember that this is simply gaining experience so that you can take on another role in the years to come. -## Summary +### Summary Ultimately, the goal of First Year Rep is to ensure the comfortability and enjoyment of first years in the society, particularly in committee events. Always have your ears open and let them know you are approachable. Along with that, having communications with first years outside of the society is paramount as it allows you to advertise the committee itself. \ No newline at end of file diff --git a/Committee/_Handovers/2023/HSO.md b/Committee/_Handovers/2023/HSO.md index a482451..340f1ab 100644 --- a/Committee/_Handovers/2023/HSO.md +++ b/Committee/_Handovers/2023/HSO.md @@ -1,11 +1,10 @@ -# Handover ## Health, Safety, Training and Equipment Officer -### Eoghan Conlon +#### Eoghan Conlon The purpose of this document is to assist the incoming CompSoc Health, Safety, Training and Equipment Officer for the upcoming year 2023/24. -## Duties -### HEALTH AND SAFETY: +### Duties +#### HEALTH AND SAFETY: * Ensure that Health and Safety is a priority at all society events and meetings, and that hazards are avoided at all times. * Minimise the risk of CompSoc members being injured during our events. * Stay up to date with COVID-19 guidelines from UL Wolves C&S, University of Limerick, and the Government, and make sure they are followed before, during and after our events. @@ -18,13 +17,13 @@ The purpose of this document is to assist the incoming CompSoc Health, Safety, T * Always check for food allergies and dietary preferences when food is being ordered. * As of Spring Semester 2022, sign-in at events is no longer required, however if it is required again it is your duty to ensure members are signed it at events, it may be wise to use this sign-in feature when going on trips away from Limerick -### TRAINING: +#### TRAINING: * If any members or committee want/require training, you should find where it could be acquired and organise it. * If it is required, make sure that at least 3 committee members, including you, complete the COVID-19 Officer short online course. * New people should be trained for running SKYNET. Perhaps organise a meeting with those who can and find some trust-worthy people (ideally on the committee and maybe in 1st or 2nd year) who are passionate about tech and willing to learn -### EQUIPMENT: +#### EQUIPMENT: * You are primarily in charge of equipment set up and teardown at UL Computer Society events. You don’t have to do everything but ensure that events that need equipment can run smoothly. * Maintain the log of equipment the society owns or subsequently purchases. @@ -36,13 +35,13 @@ The purpose of this document is to assist the incoming CompSoc Health, Safety, T * You will not have a designated key for the server room, however there is a spare that the core committee can give you if you need to do things in the server room over an extended period of time. It is extremely important that the door is always locked as the equipment inside there is priceless and some of the server is virtually irreplaceable. -## Guide -### COVID-19: +### Guide +#### COVID-19: Future CompSoc events may need to be organised in a sanitary regime. At the end of this document I added a possible preparations list for an event conducted under restrictions. That's only an example - always follow UL Wolves advice for all procedures. -### HEALTH AND SAFETY: +#### HEALTH AND SAFETY: Normally our events do not feature any high risk activities. When handling heavy objects (e.g. equipment for recruitment drives), make sure multiple people carry them. Be familiar with Health and Safety and COVID-19 statements on UL Wolves (https://cp.ulwolves.ie , https://ulwolves.ie/support/resources ,https://ulwolves.ie/support/guide ) and propose an update if you feel it's needed. @@ -50,12 +49,12 @@ Maintain a safe environment, e.g. tuck the long cables away so members won't tri Check members' dietary needs and allergies before ordering food. Always report all injuries and accidents (see the links above). -### TRAINING: +#### TRAINING: Computer Society events require dealing with advanced equipment and technologies. If training or resources are needed by the members or the committee, you should organise it. You could help a member with a Wordpress setup during an event, send a link to a Youtube tutorial, write instructions for an ESP project etc. -### EQUIPMENT: +#### EQUIPMENT: CompSoc has a lot of equipment, adapters, cables which are stored in our Server Room in the Student Life building. Make sure there are people to help you handle equipment before every event. Get to know the "Equipment & preparations needed for X event" - it's a helpful checklist, it's attached below and the editable version is on 2020/21 Google Drive. @@ -69,7 +68,7 @@ The OPC might use their van (sprinter) and bring the equipment along with theirs The rec drive is the entire Society's responsibility, so you're not alone. Ask the more senior members for help and use your initiative to actively help out. -## Summary +### Summary As a Health, Safety, Training and Equipment Officer you should watch out for dangerous behaviours, review the Health and Safety and COVID-19 statements on UL Wolves website on a regular basis and ensure COVID-safe environment. In the event of another major global health emergency, it will be a vital part of your role to ensure that all of the Government, UL and C&S requirements are followed in the organisation and running of society events. You should make sure that if someone needs to learn something, you help them find useful resources. diff --git a/Committee/_Handovers/2023/IT_Officer.md b/Committee/_Handovers/2023/IT_Officer.md index 7bcc547..8319950 100644 --- a/Committee/_Handovers/2023/IT_Officer.md +++ b/Committee/_Handovers/2023/IT_Officer.md @@ -1,17 +1,16 @@ -# Handover ## IT Officer -### Brendan Golden +#### Brendan Golden The purpose of this document is to assist the incoming CompSoc IT Officer for the upcoming year 2023/24. -## Duties +### Duties - Assist events officer in organising and planning mainly tech events. If needed, be sure to help in other events - Come up with tech related society events, help decide the events for the semester. Find other tech events going on. - Come up with potential projects for the society to make. - Suggest possible new equipment the society should buy. - Help develop Skynet on an interim basis. -## Guide +### Guide - Most events CompSoc runs are tech related, so expect to assist in most of them. Always make sure the required equipment (relevant cables, adapters, etc) from the server room is brought to the event. - If you are organising/planning events be sure to start as early as you can. - After a tech related event has happened, try to evaluate its success with the rest of the committee. Was this an enjoyable event? How can it be improved? Should we do this again? If its a larger event like a trip to SISTEM then it may be worth typing up a document outlining all this. @@ -21,7 +20,7 @@ The purpose of this document is to assist the incoming CompSoc IT Officer for th - In my case I was heavily involved in rebuilding Skynet, hopefully this will not be on the shoulders of folks following. - You are a society committee member, so you have a basic responsibility to look after society members and other committee members and make sure events are a fun and safe environment. -## Summary +### Summary This role was an interim role, while the core of what I was doing is near identical to the PTO from 2019 it was eclipsed by the amount of work required to get Skynet up and running again. As Joey said back in 2019 the role is a fairly easy going role which can take many forms depending on the person filling it. diff --git a/Committee/_Handovers/2023/PRO.md b/Committee/_Handovers/2023/PRO.md index 7568e6a..b70e608 100644 --- a/Committee/_Handovers/2023/PRO.md +++ b/Committee/_Handovers/2023/PRO.md @@ -1,10 +1,9 @@ -# Handover ## PRO -### Joel Olympio +#### Joel Olympio The purpose of this document is to assist the incoming CompSoc PRO for the upcoming year 2023/24. -## Duties +### Duties The purpose of the Public Relations Officer in a Club or Society is to promote the society and its events. This includes but is not limited to: * Informing the members of the society about upcoming events via weekly email and other relevant forms of communication (e.g. our Discord server). @@ -16,7 +15,7 @@ This includes but is not limited to: The duty of the PR Assistant is to aid the PRO in all handlings of these tasks. -## Guide +### Guide As PRO of the Computer Society, it will be critical to not only be in tune with your committee members and what the society is doing, but also be aware of your members and their attitude towards the society. It is very important to understand what people’s interests are and how to communicate it to them, and how they know about the society and how they get the information about what we do. @@ -53,7 +52,7 @@ When responding to people through DMs on Instagram, I always think it’s a good It just humanises the society a little more. -## Summary +### Summary As a PRO/PR Assistant, always consider how you want the society to be perceived and this should be reflected across content and communication. Design is very important and time should be taken to ensure content is of high standard. Don’t be afraid to change things up a little for the betterment of the society! diff --git a/Committee/_Handovers/2023/President.md b/Committee/_Handovers/2023/President.md index e32b42d..a8d9419 100644 --- a/Committee/_Handovers/2023/President.md +++ b/Committee/_Handovers/2023/President.md @@ -1,28 +1,27 @@ -# Handover ## President -### Evelyn Hearty +#### Evelyn Hearty The purpose of this document is to assist the incoming CompSoc President for the upcoming year 2023/24. -## Duties +### Duties The position of president comes with the duties of running both a society and overseeing the Skynet Cluster. These duties include: -● Overseeing the running of the Computer Society -● Coordinate the training of new committee -● Finding resolution in cases of dispute among committee and members -● Chair all meetings of the society and prepare an agenda for each meeting beforehand -● Organise and manage a team of society members for both Recruitment Drives -● Liaise with C&S Development Officer (Paul Lee) in areas that need to be discussed e.g. details for the C&S recruitment drive and Redevelopment Fund -● Scheduling events and assigning tasks to committee, making sure all other committee members are doing their jobs and provide help when they need it -● Ensure the growth of the Computer Society in general -● People will approach you at events with ideas and suggestions be receptive to everything. +* Overseeing the running of the Computer Society +* Coordinate the training of new committee +* Finding resolution in cases of dispute among committee and members +* Chair all meetings of the society and prepare an agenda for each meeting beforehand +* Organise and manage a team of society members for both Recruitment Drives +* Liaise with C&S Development Officer (Paul Lee) in areas that need to be discussed e.g. details for the C&S recruitment drive and Redevelopment Fund +* Scheduling events and assigning tasks to committee, making sure all other committee members are doing their jobs and provide help when they need it +* Ensure the growth of the Computer Society in general +* People will approach you at events with ideas and suggestions be receptive to everything. Keep a list if multiple different ideas come in and try to do them and do new stuff throughout the year. It is not the president’s job to do all of the work for the society, if tasks are not delegated properly or are not being carried out. You will end up with a lot of work to do and the end result for the society could be worse events. -## Guide +### Guide As President, you will be responsible for the general running of the society and the committee. You should have a good understanding of the Clubs and Societies constitution found on wolves.ie under Resource Documents. Be aware that the Computer Society has its own constitution too that must adhere to. This can be found on our google drive. @@ -111,7 +110,7 @@ If people are not planning to take up the same roles the following year, you nee Canvass the committee members for interest in shadowing the core positions with a view to taking over the following year. On this basis, it’s important to have a good crew of OCMs on board, use the less important positions to bring new people on board each year and ensure they are engaged in the work of the committee through the year. -## Summary +### Summary In conclusion it’s a big job with massive responsibility. It will test you and you will gain new skills when dealing with people. I appreciated the massive work done by my committee and everyone who has come before me, in previous year. diff --git a/Committee/_Handovers/2023/Secretary.md b/Committee/_Handovers/2023/Secretary.md index 08fdcbd..0558b04 100644 --- a/Committee/_Handovers/2023/Secretary.md +++ b/Committee/_Handovers/2023/Secretary.md @@ -1,10 +1,9 @@ -# Handover ## Secretary -### rene Lopez Quiles +#### Irene Lopez Quiles The purpose of this document is to assist the incoming CompSoc Secretary for the upcoming year 2023/24. -## Duties +### Duties The duties of the Secretary include: * Taking minutes at meetings. * Distributing the minutes during committee meetings and AGMs. @@ -12,7 +11,7 @@ The duties of the Secretary include: * Working with the president to ensure people are completing their tasks/roles and offering assistance where needed. * Helping to organise other things as needed along with other committee members -## Guide +### Guide Your primary responsibility as Secretary is to take detailed minutes during committee meetings and Annual General Meetings (AGMs). These minutes serve as a vital record of the society's decisions and discussion topics. It is crucial to upload these minutes to the designated Google Drive for the 2023/24 term, either by creating Google Docs during the meeting or transcribing handwritten notes afterwards. @@ -54,7 +53,7 @@ In the computer society, we aim for ambitious events that require extensive plan We strive to distribute the workload evenly among the committee members to avoid overwhelming anyone. As Secretary, you can be a versatile resource and provide assistance where needed. -## Summary +### Summary As a support role within the team, your contribution may be in smaller but valuable ways. You play a crucial role in keeping track of tasks and their progress through the use of to-do lists. Additionally, you are responsible for recording the minutes during meetings and providing support to the Public Relations Officer (PRO) by summarizing the necessary content for the weekly emails or social media posts. diff --git a/Committee/_Handovers/2023/Treasurer.md b/Committee/_Handovers/2023/Treasurer.md index 478a3c0..ceb48ef 100644 --- a/Committee/_Handovers/2023/Treasurer.md +++ b/Committee/_Handovers/2023/Treasurer.md @@ -1,10 +1,9 @@ -# Handover ## Treasurer -### Dawid Kocik +#### Dawid Kocik The purpose of this document is to assist the incoming CompSoc Treasurer for the upcoming year 2023/24. -## Duties +### Duties The main duty of the treasurer of UL Computer Society is to manage the finances of the society, so that the society can grow. This may involve the following tasks: @@ -24,7 +23,7 @@ This may involve the following tasks: * Planning the budget part of the trip and making a projection early, if relevant * Doing the **annual budget before deadline in May** -## Guide +### Guide As Treasurer, you're in charge of the society's finances. You need to make sure the committee makes good financial decisions. Sometimes this means telling them to save money, but other times you might have to encourage them to spend. @@ -76,7 +75,7 @@ For making purchases, add a committee member as payee on online banking. Then, the committee member pays with their own money, they send you the receipt and you reimburse them by standard transfer from our society's bank account. If in doubt about anything, ping Dawid (dawid#6669), Evan(thenobrainer#6969) or Conor (cwalsh#4757) on Discord or help. -## Summary +### Summary Being the treasurer is one of the most important roles in the Computer Society. Make sure you plan income and expenditure, either use or project all the funds which we have available. Perform ALL duties in the top section, try to stay creative, and enjoy your time here. diff --git a/Committee/_Handovers/2024/Assistant_PRO.md b/Committee/_Handovers/2024/Assistant_PRO.md index db887ba..bf17303 100644 --- a/Committee/_Handovers/2024/Assistant_PRO.md +++ b/Committee/_Handovers/2024/Assistant_PRO.md @@ -1,10 +1,9 @@ -# Handover ## Assistant PRO -### Prabuddha Hans +#### Prabuddha Hans The purpose of this document is to assist the incoming CompSoc Assistant PRO for the upcoming year 2024/25. -## Duties +### Duties - When this handover was written, the role was split into two: making announcements and posters. I was in charge of the announcements. - Announcements NEED to be reviewed by committee, on discord I pinged committee so that the announcements got reviewed and made sure that they: - Contained accurate information about the events. @@ -15,7 +14,7 @@ The purpose of this document is to assist the incoming CompSoc Assistant PRO for - Email should generally sound like the discord announcement, just make sure to swap out `@everyone` with whatever you want. -## Guide +### Guide - ALWAYS get the announcements and emails reviewed by committee. DO NOT send them off without warning. - Attach the poster for both discord and email announcements. - Get both the announcement and email sent out on Fridays (as this is the deadline) @@ -25,6 +24,6 @@ The purpose of this document is to assist the incoming CompSoc Assistant PRO for - When collabing with other socs (like we did with RetroPi), get the announcements and poster approved by CompSoc's committee FIRST. Then send it off to the other socs for REVIEWING. -## Summary +### Summary Assistant PRO is a fun role, just do your duties like mentioned above, and have fun creating the announcements. It's really important that you get stuff checked like announcements with committee because you're representing CompSoc. \ No newline at end of file diff --git a/Committee/_Handovers/2024/Health_And_Safety_Officer.md b/Committee/_Handovers/2024/Health_And_Safety_Officer.md index f4d00f8..c0d822e 100644 --- a/Committee/_Handovers/2024/Health_And_Safety_Officer.md +++ b/Committee/_Handovers/2024/Health_And_Safety_Officer.md @@ -1,10 +1,9 @@ -# Handover ## Health and Safety -### Prabuddha Hans +#### Prabuddha Hans The purpose of this document is to assist the incoming CompSoc Health and Safety & Assistant PRO for the upcoming year 2024/25. -## Duties +### Duties - Ensure that Health and Safety is a priority at all society events, hazards need to be avoided at all times - Make sure CompSoc members don't get injured at our events. @@ -20,14 +19,14 @@ The purpose of this document is to assist the incoming CompSoc Health and Safety is your duty to ensure members are signed it at events, it may be wise to use this sign-in feature when going on trips away from Limerick. -## Guide +### Guide - If any members or committee want/require training, you need to find where they can get it and organise the training. - If it's needed, make sure that at least 3 committee members including yourself, complete the COVID-19 Officer online course. - New people need to be trained for running SKYNET. Organising a meeting with those who can and find some trust-worthy people (ideally on committee and possibly in 1st-2nd year) who're passionate about tech and willing to learn. -## Summary +### Summary As the Health & Safety Officer, watch out for dangerous behaviours, review the Health and Safety, and the COVID-19 statements on UL Wolves' website regularly, and make sure that you've created a COVID-safe environment. In the case of another global diff --git a/Committee/_Handovers/2024/IT_Officer.md b/Committee/_Handovers/2024/IT_Officer.md index 801280e..b28956c 100644 --- a/Committee/_Handovers/2024/IT_Officer.md +++ b/Committee/_Handovers/2024/IT_Officer.md @@ -1,17 +1,16 @@ -# Handover ## IT Officer -### Morris Zuss +#### Morris Zuss The purpose of this document is to assist the incoming CompSoc IT Officer for the upcoming year 2024/25. -## Duties +### Duties - Come up with tech related society events, help decide the events for the semester. Find other tech events going on. - Assist events officer in organising and planning mainly tech events. If needed, be sure to help in other events. - Come up with potential projects for the society to make. - Suggest possible new equipment the society should buy. - Help develop Skynet on an interim basis. -## Guide +### Guide - As the main "tech guy" be ready to assist, whether small (getting cables, setting up equipment) or big (organising events). - Have some ideas for tech related events, have a few in mind so you can be better prepared for future events and get it done early. - In my role I was making presentation on various topics such as OpenStreetMap, Software Licensing, Git. @@ -20,7 +19,7 @@ The purpose of this document is to assist the incoming CompSoc IT Officer for th - Do a short evaluation of after each event. What went right/wrong? What to Improve? etc. - Ideally don't do slides an hour before the event, get some practice and go over it a few times. -## Summary +### Summary It is a fairly easy role depending on how much you want to bring to the table, whether you want to make more programming/technical events or for it to be more educational. The power is in your hands, and the sky(net) is the limit. You have lots of flexibility to do whatever you would like to do and shape the events. The role has you doing a wide variety of things, can be from organising events, creating challenges, making slides/posters, tinkering with Skynet, general organisation. diff --git a/Committee/_Handovers/2024/PRO.md b/Committee/_Handovers/2024/PRO.md index 13170a5..d4fe163 100644 --- a/Committee/_Handovers/2024/PRO.md +++ b/Committee/_Handovers/2024/PRO.md @@ -1,19 +1,18 @@ -# Handover ## PRO -### Kaiden Terranova Patrick Foley +#### Kaiden Terranova Patrick Foley -## Duties +### Duties Ok so for this section there will be a number of different ways of doing this as you may have a number of assistants it may just be yourself right now who knows, but I hope you have a number of people with ye -### General Overview +#### General Overview Do emails for everything the other people on committee may want posters for everything but that is very difficult and if you've the free time go for it but as a baseline have at least emails sent out to every one each time there is an event on. -#### Emails +##### Emails - The emails should just have the information that anyone thinking of joining needs to know and maybe some extra little bits that are easy to add as these will basically be like articles in a newspaper - The way you should send these to the members of the club is through the wolves site - Now I will mention this everytime as it is so important but please try to involve other people in checking your work so this means posting it in the discord before publishing it and being able to accept and adapt to the criticism given -#### Posters +##### Posters - Posters sometimes these are necessary right now the software that seems to be used is Canva. Sorry but I am bad at making posters as such I have no good advice for helping with making posters. - So I think the basics are the same as with Emails remember to have the basic information on every Poster and then try to make it unique and styled for the event. - Now I will mention this everytime as it is so important but please try to involve other people in checking your work so this means posting it in the discord before publishing it and being able to accept and adapt to the criticism given @@ -26,25 +25,25 @@ Do emails for everything the other people on committee may want posters for ever Now this is almost definitely not a full list, and it doesn't even get into the actual mechanics of making a Poster as such please modify it however you need. -#### Social Media +##### Social Media - Check the social media currently Computer Society has discord, Instagram, these have been left dormant for about a year - This is something that we have been bad at recently so when you have free time you can look into getting the details for the social medias and starting to use them again. - Now I will mention this everytime as it is so important but please try to involve other people in checking your work so this means posting it in the discord before publishing it and being able to accept and adapt to the criticism given -#### Photography +##### Photography - Take pictures at the different events - You can use these in your posters so if you need a simple poster find some of the old photos and use this as background - Computer Society has its own Camera so remember to use this as it means less hassle with stuff like gdpr and such - Just take a million pictures and try to remember to prepare before going to your first event -#### Committee Meetings +##### Committee Meetings - At every committee meeting people are going to forget that you need all the information for every event so remember to remind the secretary to write it down in the minutes and make people give some sort of estimate so that you can prepare templates or Prototypes -### Levels of PROing +#### Levels of PROing -##### 1 Person +###### 1 Person * Emails * Photography * The Society has a camera @@ -52,7 +51,7 @@ Now this is almost definitely not a full list, and it doesn't even get into the * Discord * Instagram -##### 2 Person +###### 2 Person * Emails * Photography * The Society has a camera @@ -67,7 +66,7 @@ If you have a second person try divide up making posters, so you can continue wi For Posting on Social Media for the Majority of this all that is need is to post the Poster with the details of the event in the Description. Something like alt text -##### 3 Person +###### 3 Person * Emails * Photography * The Society has a camera @@ -84,7 +83,7 @@ At three people doing this work I feel it is doable to start trying to expand th As such What I would say is to push towards making the social media easier by integrating the different accounts. Developing the stuff like Videos and Posters on the different aspects of PRO so that there is some amount of in-house training ready for the next Generation -## Guide +### Guide Sorry a lot of information has been lost about how to do this as I have been bad at my job and haven't been able to do a lot in terms of keeping this going This position is nice because you have your finger in so many different pies but the problem is if you have any trouble or something goes wrong in your life. @@ -95,6 +94,6 @@ Hans is good at work but very much like a computer so be specific with them, and So remember Life comes first people on committee may get mad at you that is sadly how it will go you'll have to get used to it, I am sorry -## Summary +### Summary This is a very demanding Job, and it requires a lot of time and effort, but it is doable once you remember to talk to your fellow committee members and ask for help when required. Though if it ever becomes too much remember it is ok to drop it and focus on studies or life or just yourself. \ No newline at end of file diff --git a/Committee/_Handovers/2024/President.md b/Committee/_Handovers/2024/President.md index 32a3293..030b20c 100644 --- a/Committee/_Handovers/2024/President.md +++ b/Committee/_Handovers/2024/President.md @@ -1,27 +1,26 @@ -# Handover ## President -### Irene Lopez +#### Irene Lopez The purpose of this document is to assist the incoming CompSoc President for the upcoming year 2024/25. -## Duties +### Duties The position of president comes with the duties of running both a society and overseeing the Skynet Cluster. These duties include: -● Overseeing the running of the Computer Society -● Coordinate the training of new committee -● Finding resolution in cases of dispute among committee and members -● Chair all meetings of the society and prepare an agenda for each meeting beforehand -● Organise and manage a team of society members for both Recruitment Drives -● Liaise with C&S Development Officer (Paul Lee) in areas that need to be discussed e.g. details for the C&S recruitment drive and Redevelopment Fund -● Scheduling events and assigning tasks to committee, making sure all other committee members are doing their jobs and provide help when they need it -● Ensure the growth of the Computer Society in general -● People will approach you at events with ideas and suggestions be receptive to everything. +* Overseeing the running of the Computer Society +* Coordinate the training of new committee +* Finding resolution in cases of dispute among committee and members +* Chair all meetings of the society and prepare an agenda for each meeting beforehand +* Organise and manage a team of society members for both Recruitment Drives +* Liaise with C&S Development Officer (Paul Lee) in areas that need to be discussed e.g. details for the C&S recruitment drive and Redevelopment Fund +* Scheduling events and assigning tasks to committee, making sure all other committee members are doing their jobs and provide help when they need it +* Ensure the growth of the Computer Society in general +* People will approach you at events with ideas and suggestions be receptive to everything. Keep a list if multiple different ideas come in and try to do them and do new stuff throughout the year. It is not the president’s job to do all of the work for the society, if tasks are not delegated properly or are not being carried out, you will end up with a lot of work to do and the end result for the society could be worse events. -## Guide +### Guide As President, you will be responsible for the general running of the society and the committee. You should have a good understanding of the Clubs and Societies constitution found on wolves.ie under Resource Documents. Be aware that the Computer Society has its own constitution too that must adhere to. This can be found on our google drive. @@ -88,7 +87,7 @@ If people are not planning to take up the same roles the following year, you nee Canvass the committee members for interest in shadowing the core positions with a view to taking over the following year. On this basis, it’s important to have a good crew of OCMs on board, use the less important positions to bring new people on board each year and ensure they are engaged in the work of the committee through the year. -## Summary +### Summary In conclusion it’s a big job with massive responsibility. It will test you and you will gain new skills when dealing with people. Appreciate the massive work done by your committee. diff --git a/Committee/_Handovers/2024/Senior_System_Administrator.md b/Committee/_Handovers/2024/Senior_System_Administrator.md index 41ba838..78246c9 100644 --- a/Committee/_Handovers/2024/Senior_System_Administrator.md +++ b/Committee/_Handovers/2024/Senior_System_Administrator.md @@ -1,4 +1,5 @@ ## Senior System Administrator +#### Brendan Golden The purpose of this document is to assist the incoming Senior System Administrator for the upcoming year 2024/25. diff --git a/Committee/_Handovers/2024/Treasurer.md b/Committee/_Handovers/2024/Treasurer.md index 8548da0..ead4556 100644 --- a/Committee/_Handovers/2024/Treasurer.md +++ b/Committee/_Handovers/2024/Treasurer.md @@ -1,5 +1,6 @@ -# Handover ## Treasurer +#### {Name} + The purpose of this document is to assist the incoming Treasurer for the AY2024/25 ### Duties The main duty of the treasurer of UL Computer Society is to manage the finances of the society, so that the society can diff --git a/Committee/_Handovers/_Templates/_template.md b/Committee/_Handovers/_Templates/_template.md index 73ffdc5..cfeb9aa 100644 --- a/Committee/_Handovers/_Templates/_template.md +++ b/Committee/_Handovers/_Templates/_template.md @@ -1,14 +1,13 @@ -# Handover ## {Role} -### {Name} +#### {Name} The purpose of this document is to assist the incoming CompSoc {Role} for the upcoming year {Next year, format like 2023/24}. -## Duties +### Duties {List duties} -## Guide +### Guide {Useful things to know about the role} -## Summary +### Summary {Add summary} \ No newline at end of file